Board Minutes April 2018: Difference between revisions

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(Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for April 2018 == Board...")
 
 
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* Minute-taker:  
* Minute-taker:  
* Food by:  
* Food by:  
* Board attendance:
* Board attendance: Jeremy, Nancy, Ali Ch, Jonathan, Mike P, Mike S, Geoffrey H, Helen
* Staff attendance:
* Staff attendance: Chris
* Regrets:  
* Regrets:  
* Absent:
* Absent:
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== Call to Order ==
== Call to Order ==
* Meeting called to order by _______ at _______.
* Meeting called to order by Jeremy at 7:54pm.


== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date: Monday May 14, 2018 6:30pm
* Date: Monday May 14, 2018 6:30pm
* Location: U of A, Education South 1-13
* Location: U of A, Education South 113
* Chair:
* Chair: Helen
* Minute-taker:  
* Minute-taker: Jasmine
* Food by:
* Food by: Mike P.


== Approval of Agenda, Minutes, Reports (5 min) ==
== Approval of Agenda, Minutes, Reports (5 min) ==
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=== Treasurer's Report - Geoff/Ali ===
=== Treasurer's Report - Geoff/Ali ===
* [ Treasurer's Report]
* [https://docs.google.com/document/d/1V38gv_6wPb3pCj03pzsuJigeodNnH5FhzJ17pI7v6_k/edit#heading=h.gjdgxs Treasurer's Report]
'''Treasurer's Report Discussion'''
'''Treasurer's Report Discussion'''
*
*


=== Administrative Committee Report - Jonathan/Ali ===
=== Administrative Committee Report - Jonathan/Ali ===
*[ Administrative Committee Report]
*[https://docs.google.com/document/d/1M5vLLmgkqihrwIRpmfWMP-UEM0-7ZPEqxt_ycROFiVU/edit Administrative Committee Meeting Minutes]
*[https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplam]


=== Strategic Planning Committee Report ===
=== Strategic Planning Committee Report ===
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=== '''Committee reporting and document templates ''' - ===
=== '''North Shop location discussion ''' - ===
* Workplan check-in ([https://docs.google.com/spreadsheets/d/1ZKEYiPvYX1kIQzwFEZ3K8fzdtGjy4iahowyA_Pz7zAE/edit?usp=sharing Workplan Template])
*Proposal to enquire about lease renewal options as no suitable options for relocating the N Shop have been yet identified. Look at 1 -2 - 3 year lease options. Board approved proposal.
* Terms of reference check-in ([http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page])
*Option to close N Shop in fall and reopen in new location in the Spring
* Discussion notes:
*Option to keep N Shop open and proceed with renovations.
** TOR shall be linked here for the next board meeting.  Board members to review prior to the next meeting.
*Increased bike  would improve bike sales
*Need to promote N Shop; increased bike donations
**Proposal that we do not proceed with any renovations at the N shop location unless we raise the $10,000 and materials costs required.


=== BWN Shop Update - Mike S. (15 min) ===
=== BWN Shop Update - Mike S. (15 min) ===

Latest revision as of 02:17, 15 May 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for April 2018

Board meetings are open to the EBC members and the public.

  • Date: Monday April 9, 2018
  • Location: Room 113 Education South Education South, University of Alberta
  • Start Time: 6:30pm

Please RSVP to board@edmontonbikes.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Helen
  • Minute-taker:
  • Food by:
  • Board attendance: Jeremy, Nancy, Ali Ch, Jonathan, Mike P, Mike S, Geoffrey H, Helen
  • Staff attendance: Chris
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Jeremy at 7:54pm.

Logistics for Next Meeting

  • Date: Monday May 14, 2018 6:30pm
  • Location: U of A, Education South 113
  • Chair: Helen
  • Minute-taker: Jasmine
  • Food by: Mike P.

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this April 9 agenda, the March 2018 minutes, and reports as presented below.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

President's Report - Jeremy

  • [Presidents Report February 2018 ]

President's Report Discussion

H.R. Committee Report - Nancy

HR Report Discussion

Treasurer's Report - Geoff/Ali

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

Strategic Planning Committee Report

Current and Completed Business

North Shop location discussion -

  • Proposal to enquire about lease renewal options as no suitable options for relocating the N Shop have been yet identified. Look at 1 -2 - 3 year lease options. Board approved proposal.
  • Option to close N Shop in fall and reopen in new location in the Spring
  • Option to keep N Shop open and proceed with renovations.
  • Increased bike would improve bike sales
  • Need to promote N Shop; increased bike donations
    • Proposal that we do not proceed with any renovations at the N shop location unless we raise the $10,000 and materials costs required.

BWN Shop Update - Mike S. (15 min)

https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit#

Volunteer Survey - Karli (15 min)

Volunteer Engagement Brainstorming - Nancy (15 min)

Board Evaluation - Jasmine (10 min)

  • Results Summary - Beginning-of-Term Assessment

Strategic Planning Session - Jeremy (10 min)

  • Dates: April 6, 7
  • Times: 6:30-9:30pm; 9:00am-12:00pm
  • Location: Sunlife Building (back-up location: Kiva Room?)
  • Attendees: Mike S., Jonathan, Geoff, Jeremy, Nancy, Molly, Mike P., Chris
    • Regrets: Ali, Jasmine

In Camera:

  • Discussion notes:
MOTION
To go in Camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

In Camera:

  • Discussion notes:
MOTION
To go out of Camera
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Adjournment

MOTION
To adjourn the meeting at _____
Moved: Nancy
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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