Board Minutes March 2022: Difference between revisions
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* '''Minute-taker:''' Andi | * '''Minute-taker:''' Andi | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' | * '''Board attendance:''' Max Myre; John Fuller; Roy Coulthard; Sarah Rebryna; Byron Vass; Matthew Hoyt; Andi Eng; | ||
* '''Staff attendance:''' | * '''Staff attendance:''' Mike Zuege; Chris Chan; Coreen S; | ||
* '''Regrets:''' | * '''Regrets:''' | ||
* '''Absent:''' | * '''Absent:''' Michelle Bourdon | ||
* '''Guests:''' | * '''Guests:''' | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Keith at 7:08 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: Monday, 11 April 2022, 7pm | ||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: | * Chair: Matthew Hoyt | ||
* Minute-taker: Andi | * Minute-taker: Andi | ||
* Food by: n/a | * Food by: n/a | ||
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== Announcements == | == Announcements == | ||
* Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!] | * Remember to record your [https://docs.google.com/spreadsheets/d/1hHb6kBAHZPFcHZ8cdfgER6Gab5u-e63r_SaarC5zAMA/edit?usp=sharing Board Member volunteer hours!] | ||
* The Mural Package is ready to share! [] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam! | * The Mural Package is ready to share! [https://drive.google.com/file/d/1FUX_1iFhr2XPbIijOq4QdXIOHUqJzMfm/view?usp=sharing Mural Package] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam! | ||
== Approval of Agenda == | == Approval of Agenda == | ||
{{Motion | {{Motion | ||
|motion=To approve this March agenda. | |motion=To approve this March agenda. | ||
|first= | |first= Roy | ||
|second= | |second= John | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To approve the [[Board Minutes February 2022|February 2022]] minutes. | |motion=To approve the [[Board Minutes February 2022|February 2022]] minutes. | ||
|first= | |first= Roy | ||
|second= | |second= Byron | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== President's Report - Sarah R. (5 mins) === | === President's Report - Sarah R. (5 mins) === | ||
* [https://drive.google.com/file/d/15SSbtrUR6tRgjg4cgR5zDX0Dp9HprYTl/view?usp=sharing President's Report] | * [https://drive.google.com/file/d/15SSbtrUR6tRgjg4cgR5zDX0Dp9HprYTl/view?usp=sharing President's Report] | ||
* Question (Keith): What is the ask from Winnipeg for the co-op? | |||
** Answer: They want all relative societies to sign on as founding members. At this time we need to discuss further internally to determine capacity. | |||
=== Treasurer's Report - Byron V (5 mins) === | === Treasurer's Report - Byron V (5 mins) === | ||
* [ Treasurer's Report] | * [https://drive.google.com/file/d/1UO5mbkmu8aGKJo5ZoiCqmZr_Incunsfq/view?usp=sharing Treasurer's Report] | ||
=== Executive Committee Report - Sarah R. (5 min) === | === Executive Committee Report - Sarah R. (5 min) === | ||
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=== HR Committee Report - Andi E. (5 min) === | === HR Committee Report - Andi E. (5 min) === | ||
* [ HR Committee Report] | * [https://drive.google.com/file/d/1A3amBWoNQ9nY7TZhkXLOeia7DRMeal8i/view?usp=sharing HR Committee Report] | ||
=== Finance Committee Report - Byron V. (5 min) === | === Finance Committee Report - Byron V. (5 min) === | ||
* [ Finance Committee Report] | * [https://drive.google.com/file/d/1oEOvyFtFgRvGnIE8zDJGLLo7gK11s_s5/view?usp=sharing Finance Committee Report] | ||
=== Governance Committee Report - Roy C. (5 min) === | === Governance Committee Report - Roy C. (5 min) === | ||
* [ Governance Committee Report] | * [ Governance Committee Report] | ||
* has not met since prior to the Feb board meeting. Will meet tomorrow. | |||
=== Advocacy & Outreach Committee Report - Keith H. (5 min) === | === Advocacy & Outreach Committee Report - Keith H. (5 min) === | ||
* [ AOC Report] | * [ AOC Report] | ||
* Has not met since prior to last meeting. Is meeting next week. | |||
** Max and Keith have met with the city re: Safe Passing bylaw. | |||
** Keith has met with Corey Conroy re: Bike Parking and volunteers to assist with the Do North cycling Road Race. This will be discussed with Mike Z to determine viability prior to presenting to the board. | |||
** Keith has met with Epcor re 102 Ave bike lane blockage | |||
** Edmonton Elks have approached us about participating at a bike swap. | |||
=== Executive Director's Report - Mike Züge (10 min) === | === Executive Director's Report - Mike Züge (10 min) === | ||
* [ Executive Director's Report] | * [https://drive.google.com/file/d/1KLz2eOmx79xqsS2wFmqn74BaXiQ7w3jF/view?usp=sharing Executive Director's Report] | ||
=== Approval of Reports === | === Approval of Reports === | ||
{{Motion | {{Motion | ||
|motion=To approve the reports as presented above. | |motion=To approve the reports as presented above. | ||
|first= | |first= Sarah | ||
|second= | |second= John | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== Updates on Action Items From Previous Meeting (1 min)=== | === Updates on Action Items From Previous Meeting (1 min)=== | ||
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website | * Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website | ||
* This has been sent to Mike to be posted on the website. | |||
=== Downtown Shop Mural - Sarah R. (5 min) === | === Downtown Shop Mural - Sarah R. (5 min) === | ||
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** The package is ready to go out. When sharing with your networks, be sure not to send spam! | ** The package is ready to go out. When sharing with your networks, be sure not to send spam! | ||
*** Seek consent before sharing electronically | *** Seek consent before sharing electronically | ||
*** Do not send to | *** Do not send to listservs or mailing lists | ||
* Please track your contacts on the [https://docs.google.com/forms/d/e/1FAIpQLSeWBaBssQVVzEK7dulFvmJ1NTHXdP2N0MH5AIl5M-zzQgQX_w/viewform Contact Form] | |||
=== EDI Workshop Update - Andi E (5 Min) === | === EDI Workshop Update - Andi E (5 Min) === | ||
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=== Google Drive Backup Update - Sarah R (2 min) === | === Google Drive Backup Update - Sarah R (2 min) === | ||
* Not completed yet. | |||
== New Business == | == New Business == | ||
=== ALRB Hearing - Andi E (2 min)=== | === ALRB Hearing - Andi E (2 min)=== | ||
* | * The HR Committee, the president, and the society’s lawyer have been cooperating with the counsel from CUPE local 1099 and that the hearing is later this week. | ||
* Sarah will be attending to represent the Board. | |||
* Formal thanks on behalf of the HR Committee for the work that Sarah has been putting in to this. | |||
=== Motion to approve Interim Financial Policy - Byron V (5 Min) === | |||
* Preamble: In the absence of a formally adopted Financial Policy, the Finance Committee has drafted an [https://docs.google.com/document/d/1doXx_d-aGTby1QbhVIS-i_-RGI7wZKuXzv7x52hc2ek/edit Interim Financial Policy - Expense Approval] that will allow for approval and documentation of expenses and reimbursements. This Interim Policy will be in effect until a complete Financial Policy can be drafted and presented to the Board for approval and adoption later this year. | |||
{{Motion | |||
|motion= The Financial Committee moves that the Board adopt the Interim Financial Policy - Expense Approval. The Policy will remain in force until a complete financial policy has been approved by the Bike Edmonton Board of Directors | |||
|first= Byron | |||
|second= Matt | |||
|yes= | |||
|no= 0 | |||
|abstain= | |||
|result= Carried | |||
}} | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>, with Mike Zuege joining as a guest. | ||
|first= | |first= John | ||
|second= | |second= Roy | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move <i>out of camera</i> discussion. | |motion=To move <i>out of camera</i> discussion. | ||
|first= | |first= Matt | ||
|second= | |second= Roy | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by | Meeting adjourned by Keith at 8:38 pm | ||
{{Motion Template | {{Motion Template |