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Board Minutes February 2018: Difference between revisions
→Approval of Agenda, Minutes, Reports (5 min)
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Jeremy | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: Mike S. | * Food by: Mike S. | ||
* Board attendance: | * Board attendance: Geoff, Ali, Jonathan, Mike P., Nancy, Mike S. | ||
* Staff attendance: | * Staff attendance: Chris, Molly | ||
* Regrets: | * Regrets: Helen | ||
* Absent: | * Absent: | ||
* Guests: | * Guests: Michael Rivest, Will | ||
== Call to Order == | == Call to Order == | ||
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* Date: Monday March 12, 2018 6:30 | * Date: Monday March 12, 2018 6:30 | ||
* Location: U of A, Education South 1-13 | * Location: U of A, Education South 1-13 | ||
* Chair: | * Chair: Helen | ||
* Minute-taker: | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Geoff | ||
== Guest Speaker: High Level Line - Michael Rivest (30 min)== | == Guest Speaker: High Level Line - Michael Rivest (30 min)== | ||
* | * Presentation | ||
** Through some current projects, noted route of streetcar and congestion issues on roads | ** Through some current projects, noted route of streetcar and congestion issues on roads | ||
** High level line involves using existing infrastructure on high level bridge and surrounding areas | ** High level line involves using existing infrastructure on high level bridge and surrounding areas | ||
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** Hope to make connections (Jasper Ave to Whyte Ave to connecting neighbourhoods), and create an experience for the public | ** Hope to make connections (Jasper Ave to Whyte Ave to connecting neighbourhoods), and create an experience for the public | ||
** Track shacks could provide programming along the rails | ** Track shacks could provide programming along the rails | ||
** Northernmost station (MacEwan University): could create a combined-use space so that LRT can share space with pedestrians and programming | *** Northernmost station (MacEwan University): could create a combined-use space so that LRT can share space with pedestrians and programming | ||
** Railtown: currently a back-of-house to retail businesses, and fences by residences. Potential for programming | *** Railtown: currently a back-of-house to retail businesses, and fences by residences. Potential for programming | ||
*** Ezio Faraone Park: connect with Legislature, cars go underground | |||
*** High Level Bridge: no separation of uses; mixing LRT, pedestrians, cyclists | |||
*** Tunnel: safety would be paramount. Opportunity for art and sound installations. | |||
*** Southernmost station (Whyte Ave by MKT) | |||
*Discussion | |||
** Minimal disruption to motorists, and goes along with city's hope to promote alternative modes of transportation | |||
** High Level Line would work well in all seasons | |||
** Streetcar would add ability for people to commute, and there's ample room | |||
** Goal is to create not-for-profit - High Level Line - and keep it independent of a business | |||
** Aim to host events to gather stakeholders for the project | |||
** Could complete the project in phases | |||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this February 12 agenda, the [[Board Minutes January 2018|January 2018]] minutes, and reports as presented below. | |motion=To approve this February 12 agenda, the [[Board Minutes January 2018|January 2018]] minutes, and reports as presented below. | ||
|first= | |first=Geoff | ||
|second= | |second=Jonathan | ||
|yes= | |yes=8 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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=== '''Committee reporting and document templates ''' - === | === '''Committee reporting and document templates ''' - === | ||
* Committee workplans should be complete by this meeting. Status? | * Committee workplans should be complete by this meeting. Status? | ||
** Workplans to be shared with the board by the March board meeting | |||
* What's the status of each committee's terms of reference? | * What's the status of each committee's terms of reference? | ||
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=== BWN Shop Update - Mike S. (15 min) === | === BWN Shop Update - Mike S. (15 min) === | ||
https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit# | https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit# | ||
* Good news: still a few places in central locations available | |||
* Bad news: market is such that we won't get a deal (and would end up paying 20% more than we're currently paying) | |||
* Plan is to make an offer subject to board approval, but will need to have some strategic discussions | |||
* Risk of losing clients in moving to a new place, in addition to moving costs and increased rent costs | |||
* Opportunities include high population in new area, and many commuters go through the area | |||
* Ideal to make a decision in the next 1-2 months | |||
* Given current budgetary constraints, should strongly consider whether this is the right time to make a costly move, or create a rigorous plan for increasing BWN revenue | |||
* Will set up a meeting with BWS landlord to talk about renewing lease for that location | |||
* Following April staff meeting, will have a shop-based plan for increasing revenue | |||
* Board to look at increasing revenue through other means, such as sponsorship | |||
=== Volunteer Survey - Karli (15 min) === | === Volunteer Survey - Karli (15 min) === | ||
* [https://docs.google.com/presentation/d/1Ph3QqJakFRgtaOTXS60nuRoHgreB-icf01OQiFnCjkE/edit#slide=id.p Volunteering Data] | * [https://docs.google.com/presentation/d/1Ph3QqJakFRgtaOTXS60nuRoHgreB-icf01OQiFnCjkE/edit#slide=id.p Volunteering Data] | ||
* [https://docs.google.com/presentation/d/1Ph3QqJakFRgtaOTXS60nuRoHgreB-icf01OQiFnCjkE/edit?usp=sharing Volunteer Survey] | * [https://docs.google.com/presentation/d/1Ph3QqJakFRgtaOTXS60nuRoHgreB-icf01OQiFnCjkE/edit?usp=sharing Volunteer Survey] | ||
* Update | |||
** Based on a couple sources of volunteer surveys, created more professional survey | |||
** Presented on demographics who are more likely to volunteer, motivations and barriers to volunteering | |||
** Walked board through updated volunteering survey through both streams (of volunteering and not volunteering) | |||
* Discussion | |||
** Purpose of the survey is to gather perspectives of EBC members to see what motivators or barriers | |||
** Survey questions should gather results that would be actionable; how would the results of the first several pages be actionable? Motivators can help to target and retain volunteers, and work to reduce barriers | |||
** Survey is not only designed to find volunteers. We're looking to gather information on the motivators and barriers to volunteering to get more volunteers in the door. | |||
** Some people may just have no interest in volunteering. Possibility of screening those people out (given no time, confidence, and life constraints). | |||
** Demographic questions should go to end. Ask more involved questions at the beginning. | |||
** Consider what final report will look like | |||
** Try to get respondents to tell stories at the outset to get them engaged in the survey | |||
** Given impending end of Karli's internship, she'll meet with Geoff and Jon to work on the survey | |||
=== Board Evaluation - Jasmine (10 min) === | === Board Evaluation - Jasmine (10 min) === | ||
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=== '''Board Strategic Planning Session - Jeremy''' (10 min)=== | === '''Board Strategic Planning Session - Jeremy''' (10 min)=== | ||
* | * Chatted with Peter and confirmed the dates they had booked (evening of Fri, April 6, and morning of Sat, April 7) | ||
* Jeremy to send out invite to all board and staff | |||
=== '''Organization Name Change''' (10 min)=== | |||
* There should be a launch date for unveiling of our name change | |||
* August 8 is the anniversary of our organization; target that date for the launch | |||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion= | |motion= | ||
|first= | |first= Geoff | ||
|second= | |second= | ||
|yes= | |yes= | ||