Board Minutes February 2018: Difference between revisions

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Board Minutes February 2018 (view source)

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 Board meetings are open to the EBC members and the public.
+* Date: Monday February 12, 2018
 * Location: Room 113 Education South [http://www.campusmap.ualberta.ca/?l=53.523734163366676,-113.52514466156002&z=16&c=&campus=south_campus&dirA=9305%20111%20avenue%2C%20edmonton&dirB=Education%20Centre%20South%20(ED)&dirAPos=&dirBPos=53.523278%2C-113.523467&travel=BICYCLING Education South], University of Alberta
 * Start Time: 6:30pm
@@ Line 11: / Line 12: @@
 == Attendance ==
-* Meeting Chair: Helen
+* Meeting Chair: Jeremy
 * Minute-taker: Jasmine
 * Food by: Mike S.
-* Board attendance:
+* Board attendance: Geoff, Ali, Jonathan, Mike P., Nancy, Mike S.
-* Staff attendance:
+* Staff attendance: Chris, Molly
-* Regrets:
+* Regrets: Helen
 * Absent:
-* Guests:
+* Guests: Michael Rivest, Will
 == Call to Order ==
-* Meeting called to order by ________ at ________.
+* Meeting called to order by Jeremy at 6:49pm.
 == Logistics for Next Meeting ==
 * Date: Monday March 12, 2018 6:30
 * Location: U of A, Education South 1-13
-* Chair:
+* Chair: Helen
-* Minute-taker:
+* Minute-taker: Jasmine
-* Food by:
+* Food by: Geoff
+== Guest Speaker: High Level Line - Michael Rivest (30 min)==
+* Presentation
+** Through some current projects, noted route of streetcar and congestion issues on roads
+** High level line involves using existing infrastructure on high level bridge and surrounding areas
+** Interested in starting a conversation, getting ideas, and seeing where this can go; in the awareness-raising stages
+** Currently a disconnected system along route of the high level streetcar
+** Hope to make connections (Jasper Ave to Whyte Ave to connecting neighbourhoods), and create an experience for the public
+** Track shacks could provide programming along the rails
+*** Northernmost station (MacEwan University): could create a combined-use space so that LRT can share space with pedestrians and programming
+*** Railtown:  currently a back-of-house to retail businesses, and fences by residences.  Potential for programming
+*** Ezio Faraone Park:  connect with Legislature, cars go underground
+*** High Level Bridge:  no separation of uses; mixing LRT, pedestrians, cyclists
+*** Tunnel:  safety would be paramount.  Opportunity for art and sound installations.
+*** Southernmost station (Whyte Ave by MKT)
+*Discussion
+** Minimal disruption to motorists, and goes along with city's hope to promote alternative modes of transportation
+** High Level Line would work well in all seasons
+** Streetcar would add ability for people to commute, and there's ample room
+** Goal is to create not-for-profit - High Level Line - and keep it independent of a business
+** Aim to host events to gather stakeholders for the project
+** Could complete the project in phases
 == Approval of Agenda, Minutes, Reports (5 min) ==
 {{Motion
    |motion=To approve this February 12 agenda, the [[Board Minutes January 2018|January 2018]] minutes, and reports as presented below.
-   |first=
+   |first=Geoff
-   |second=
+   |second=Jonathan
-   |yes=
+   |yes=8
-   |no=
+   |no=0
-   |abstain=
+   |abstain=0
    |result=
 }}
@@ Line 52: / Line 76: @@
 === Treasurer's Report - Geoff/Ali ===
-* Treasurer's Report
+* [https://docs.google.com/document/d/1J0J8BxV7Gp_qMV8NiRVxxvcC0h2HJ_SzPB59nHa1nNk/edit Treasurer's Report]
 '''Treasurer's Report Discussion'''
 *
@@ Line 60: / Line 84: @@
 === Strategic Planning Committee Report ===
-*
+Accomplishments since last meeting
-----
+* Created individual documents for each project, added some structure to them
+* Made a copy of the “work plan template” for the Strategic Planning Committee
+* A fair bit of work was done on leases/location which Mike will report on separately (as a discussion item)
+[https://drive.google.com/open?id=1AusgZdaeqJrpYrMpKrEWkouhSUuNIgbn 2017/18 SPC documents]
+== Current and Completed Business ==
-=== New Business: Michael Rivest (30 min)===
-*Discussion
 === '''Committee reporting and document templates ''' - ===
 *  Committee workplans should be complete by this meeting.  Status?
+** Workplans to be shared with the board by the March board meeting
 *  What's the status of each committee's terms of reference?
@@ Line 77: / Line 106: @@
 *[http://edmontonbikes.ca/w/Committees Terms of Reference Wiki Page ]
-=== New Business: Board Evaluation ===
+=== BWN Shop Update - Mike S. (15 min) ===
-* We will propose an initial board evaluation tool for the February meeting.
+https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit#
+* Good news:  still a few places in central locations available
+* Bad news:  market is such that we won't get a deal (and would end up paying 20% more than we're currently paying)
+* Plan is to make an offer subject to board approval, but will need to have some strategic discussions
+* Risk of losing clients in moving to a new place, in addition to moving costs and increased rent costs
+* Opportunities include high population in new area, and many commuters go through the area
+* Ideal to make a decision in the next 1-2 months
+* Given current budgetary constraints, should strongly consider whether this is the right time to make a costly move, or create a rigorous plan for increasing BWN revenue
+* Will set up a meeting with BWS landlord to talk about renewing lease for that location
+* Following April staff meeting, will have a shop-based plan for increasing revenue
+* Board to look at increasing revenue through other means, such as sponsorship
+=== Volunteer Survey - Karli (15 min) ===
+* [https://docs.google.com/presentation/d/1Ph3QqJakFRgtaOTXS60nuRoHgreB-icf01OQiFnCjkE/edit#slide=id.p Volunteering Data]
+* [https://docs.google.com/presentation/d/1Ph3QqJakFRgtaOTXS60nuRoHgreB-icf01OQiFnCjkE/edit?usp=sharing Volunteer Survey]
+* Update
+** Based on a couple sources of volunteer surveys, created more professional survey
+** Presented on demographics who are more likely to volunteer, motivations and barriers to volunteering
+** Walked board through updated volunteering survey through both streams (of volunteering and not volunteering)
+* Discussion
+** Purpose of the survey is to gather perspectives of EBC members to see what motivators or barriers
+** Survey questions should gather results that would be actionable; how would the results of the first several pages be actionable?  Motivators can help to target and retain volunteers, and work to reduce barriers
+** Survey is not only designed to find volunteers.  We're looking to gather information on the motivators and barriers to volunteering to get more volunteers in the door.
+** Some people may just have no interest in volunteering.  Possibility of screening those people out (given no time, confidence, and life constraints).
+** Demographic questions should go to end.  Ask more involved questions at the beginning.
+** Consider what final report will look like
+** Try to get respondents to tell stories at the outset to get them engaged in the survey
+** Given impending end of Karli's internship, she'll meet with Geoff and Jon to work on the survey
+=== Board Evaluation - Jasmine (10 min) ===
+* We will propose an initial board evaluation tool at this meeting.
 === '''Board Strategic Planning Session - Jeremy''' (10 min)===
-* Updates?
+* Chatted with Peter and confirmed the dates they had booked (evening of Fri, April 6, and morning of Sat, April 7)
+* Jeremy to send out invite to all board and staff
+=== '''Organization Name Change''' (10 min)===
+* There should be a launch date for unveiling of our name change
+* August 8 is the anniversary of our organization; target that date for the launch
 == Adjournment ==
 {{Motion
    |motion=
-   |first=
+   |first= Geoff
    |second=
    |yes=