Board Minutes November 2015: Difference between revisions

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-'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
+'''''These minutes were approved at the [[Board Minutes December 2015|December 2015]] board meeting.'''''
-== EBC Board Meeting Minutes for (month)(year) ==
+== EBC Board Meeting Minutes for November 21, 2015 ==
 Board meetings are open to the EBC members and the public.
-* Location:
+* Location: Rm 2-103 Education North, UofA
-* Start Time:
+* Start Time: 3:30pm
 Please RSVP to [[email protected]] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
 == Attendance ==
-* Meeting Chair:
+* Meeting Chair: Jon
-* Minute-taker:
+* Minute-taker: Anna
-* Food by:
+* Board attendance: Jon, Anna, Geoff, Rachel, Jasmine, Derek, Nathan, Alex, Dan, Karl
-* Board attendance:
-* Staff attendance:
-* Regrets:
-* Absent:
-* Guests:
 == Call to Order ==
-* Meeting called to order by    at    pm.
+* Meeting called to order by Jon at 3:30pm.
 == Logistics for Next Meeting ==
-* Date:
+* Date: Wed Dec 16, 2015
-* Location:
+* Location: Ed South rm 113
 * Chair:
-* Minute-taker:
+* Minute-taker: Anna
 * Food by:
-== Approval of Agenda, Minutes, Reports (5 min) ==
-* <span style="background: yellow;">Motion:</span> To approve this (month) agenda, the (month)(year) minutes, and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.'''
-=== President's Report - Jon ===
-*[President's Report (Month) (Year)]
-=== Treasurer's Report - Neil ===
-*[Treasurer's Report (Month) (Year)]
-=== Executive Director's Report - Chris Chan ===
-*[ED Report (Month) (Year)]
-=== H.R. Committee Report - Nancy ===
-*[H.R. Committee Report (Month) (Year)]
-=== Policy Committee Report - Dan ===
-*[Policy Committee Report (Month) (Year)]
-=== Strategic Planning Committee Report - Alexey ===
-*[Strategic Planning Committee Report (Month) (Year)]
-== Current & Completed Business ==
-=== Updates on Action Items From Previous Meeting (5 min)===
-* '''Everyone''' log your [https://docs.google.com/a/edmontonbikes.ca/spreadsheet/ccc?key=0AkwWWHPTzO0vdHV6SEhxdHAzLWthUFZmN2VfVTJhZEE&usp=drive_web#gid=0 2015 board volunteer hours] for the past month.
-* '''Everyone''' sign reports that you have reviewed each month.
-* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar.
-*
-*
-'''COMPLETED'''
-*
-*
-=== Business Item 1 (__ min)===
-*
-* Discussion notes:
-**
-**
-* <span style="background: yellow;">Motion:</span> To ___. Moved by   , seconded by    . '''Motion Failed/Carried.'''
-* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
-=== Business Item 2 (__ min)===
-*
-* Discussion notes:
-**
-**
 == New Business ==
-=== New Business Item 1 (__ min)===
+=== Treasurer & Signing Authorities (5 min)===
-*
+* <span style="background: yellow;">Motion:</span> To appoint Geoff Hansen as the EBC Treasurer effective immediately. Moved by Derek, Karl. '''Motion Carried'''.
-* Discussion notes:
+* <span style="background: yellow;">Motion:</span> To appoint Jonathan Woelber (President), Nancy Milakovic (VP), Anna Vesala (Secretary), Geoff Hansen (Treasurer) as signing authorities for all 3 of EBC's Servus Bank accounts (EBC General; EBC Casino; You Can Ride 2) and electronic payments processed through CAFT system. Two signatures/approvals are required. All should have On-line banking access; Jonathan Woelber is designated the On-line Banking administrator. Moved by Geoff, Derek. '''Motion Carried'''.
-**
+* <span style="background: yellow;">Motion:</span> To remove Neil Carey, former bookkeeper, and Michelle Fisher, former Treasurer from all EBC Servus accounts, On-Line banking access and CAFT access and appoint Gemma Zarrillo as Bookkeeper with On-Line Banking access and access to input EBC transactions into the CAFT payment system.  Gemma Zarrillo has input authority only; no authority to approve transactions. Moved by Derek, Anna. '''Motion Carried'''.
-**
+* <span style="background: lime;">Action Items:</span> '''Jon, Geoff''' will update Servus info.
-* <span style="background: yellow;">Motion:</span> To ___. Moved by   , seconded by    . '''Motion Failed/Carried.'''
-* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).
-=== New Business Item 2 (__ min)===
-*
-* Discussion notes:
-**
-**
-== <i>In Camera</i> Session ==
-* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by , seconded by . '''Motion Failed/Carried.'''
-* Please list how long you believe your topic will take to discuss:
-** Name (___ min)
-** Name (___ min)
-* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by , seconded by . '''Motion Failed/Carried.'''
 == Adjournment ==
-* <span style="background: yellow;">Motion:</span> To adjourn the meeting at    pm. Moved by , seconded by . '''Motion Failed/Carried.'''
+* <span style="background: yellow;">Motion:</span> To adjourn the meeting at 3:36pm. Moved by Karl, seconded by Anna . '''Motion Carried.'''
 [[Category:minutes]]
-[[Category:2013-2014 Board minutes]]
+[[Category:2015-2016 Board minutes]]