Board Minutes December 2011

Attendance

• Meeting Chair: Bernadette
• Minute-taker: Stephanie
• Food: Neil
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Time:

Approval of Agenda

• Motion:

Approval of Previous Months Minutes

• Motion:
• Approve the Board Minutes March 2011 if not yet approved in Board Minutes November 2011
• Approve Board Minutes June 2011
• Approve Board Minutes July 2011 (as ammended)
• Approve Board Minutes August 2011
• Approve Board Minutes November 2011 (as ammended)

Date, Location & Food for Next Meeting

Reports

President's Report

President's Report

Treasurer's Report

Treasurer's Report

Executive Director's Report

Executive Director's Report

BikeWorks Report

BikeWorks Report

Committee 1 Report

Committee 1 Report

Committee 2 Report

Committee 2 Report

Current & Completed Business

Action Items from November Meeting

• ALEX Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.
• ALEX will get all MEC grant info from DEREK.
• ALEX Will try new [BikeWorks user] sheets. Review in January.
  • ANNA and ALEX are attending the open house on Nov 14. Will update the board by email thereafter.
  • ANNA will ask Elicia if she is interested in coming.
• ADAM will draft a [Critical Mass] policy for Dec 1 meeting
• PAUL will take look at the GAIN dates and register for the spring.
• CHRIS will complete a draft TOR for Spoke committee for Dec meeting
• CHRIS and ANNA will share draft TOR with Elicia and meet with her for feedback or comments.
• ANNA to upload Retreat brainstorm of job
• NEIL will draft job description for January meeting
  • ACTION: ANNA please paste that here.
    • | Developing Job Descriptions by Alberta Board Development Program
    • | The Board's Role in HR by Human Resources Council for NFPs
    • | Staff and Board Roles by Centre for Community Organizing
• ANNA will ask Kevin if he is interested in continuing on the board.
• ANNA to send out the board applications from Lee and Chris Co for board review.
• Proposed Terms of Reference for all standing committees due Nov 23 for review and approval on December Board Meeting (Dec 1, 2011)

Artist In Residence Contract

• Decide payment

Strategic Goals

• Confirm info from retreat

New Business

Welcome New Board Members

• Intros for Chris C and Lee V
• Action: [User:Adam.Burgess] to add Chris and Lee to board listserv

Elect New Executive

• Review exec positions and vote

Committee Terms of Reference Approvals

• Each Chair of each committee to submit TOR for board review and approval

Review Critical Mass/Bike Events Policy

• Discussion about how to word the policy

Walterdale Bridge Stakeholder Input Panel

• Choose a representative. (N.B. -anticipated 3-year commitment)

In Camera Session

Adjournment

• Motion: