Board Minutes January 2012

Attendance

• Meeting Chair:
• Minute-taker:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Time:

Approval of Agenda

• Motion:

Approval of Last Month's Minutes

• Motion:
• Approve the Board Minutes March 2011 if not yet approved in Board Minutes November 2011
• Approve Board Minutes June 2011
• Approve Board Minutes July 2011 (as amended)
• Approve Board Minutes August 2011
• Approve Board Minutes November 2011 (as amended)
• Approve Board Minutes December 2011

Date, Location & Food for Next Meeting

Reports

President's Report

President's Report

Treasurer's Report

Treasurer's Report

Executive Director's Report

Executive Director's Report

BikeWorks Report

BikeWorks Report

Committee 1 Report

Committee 1 Report

Committee 2 Report

Committee 2 Report




Current & Completed Business

Action Items from Last Meeting

• The Board is to read the past minutes, identify any omissions or errors, amend as necessary and vote to approve the minutes by December 15, 2011.
• Anna to speak with Kris Andreychuk about interim options to continue with the Spoke.
• Anna to take the board off the Chris Chan forwarding.
• Duncan to ask Chris to email Board-specific emails to the Board.
• Neil to take old board members off EBC Board mailing list.
• Anna to ask the Artists in Residence to create this manual. Adam to email Anna a further explanation of what is envisioned.
• Anna to send the raw data from the August retreat to the board as well as what is remembered from the October retreat. Attendees of the October retreat will read and provide their recollections of the decisions made.
• The Board will wordsmith Neil's version of the Illegal Bikes Policy for next meeting.
• Anna to send Chris information about the Walterdale Bridge Advisory committee and meeting.

=Committee Terms of Reference

• Micah to talk to Alex regarding the Bikeworks ToR.
• Paul to post Membership ToR on wiki.
• Duncan to continue working on the Advocacy ToR.
• Alex to continue working on the Inclusion Committee ToR.

Action Items from Older Meetings

• Alex Has the [rental program] info but needs to put it into formal report. Will complete by Dec 1 meeting.
• Alex will get all MEC grant info from DEREK.
• Alex Will try new [BikeWorks user] sheets. Review in January.

(No report was available from Alex in December)

• Neil will draft job description for January meeting

Business Item 1

Business Item 2

New Business

New Business Item 1

New Business Item 2




In Camera Session

Adjournment

• Motion: