Board Minutes April 2023

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for April 2023

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet
• Start Time: April 17, 2023 7pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair:
• Minute-taker:
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order at 7:__ PM

Logistics for Next Meeting

• Date: May 8, 2023, 7pm
• Location: Google Meet
• Chair:
• Minute-taker:

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this April agenda, the March 2023 minutes, and reports as presented
Moved:
Seconded:

Aye	No	Abstain

Current & Completed Business

Updates on Action Items From Previous Meeting, Reminders (5 min)

• Everyone log your volunteer hours for the past month.
• Committee Chairpersons to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar)
• Committee Chairpersons to ensure wiki is up-to-date with committee TOR.
• Reminder of our Code of Conduct
• Reminder of conflict of interest policy

COMPLETED

New Business

Ad-hoc Committee and Process for deciding South Side Shop future

• Like preparing the budget, the discussion of the the future of the South Side shop would benefit from a process where all voices are heard and all options are thoroughly investigated. We need an ad-hoc committee to lead this process. As the lease is up on November 30, and the building is up for sale, this is an opportune time to complete a review. There are a variety of opinions and feelings regarding this topic, which would benefit from thorough, careful discussion. By including as much input from people as possible, the best decision for Bike Edmonton can be made. Target for decision: August, to coincide with budget discussions beginning for 2023-2024 fiscal year.
• Some options discussed to date (but should not limit other options raised as part of the process):
  • temporary closure during slow season, move to new location
  • seek location where fewer commercial bike shops exist
  • stay in current location and renegotiate lease
  • close South shop, redeploy staff to North shop and increase hours of North shop

Potential New Projects (20 min)

• Review Pet Projects list to see what we want to take on next, and who will do it.
• Potential projects:
  • No Period Without
  • social family friendly bike ride/cargobike meet up during summer
• Pet Projects from Retreat:
  • Bike parking at events
  • BE working with organizations and grassroots movements to make biking accessible for houseless people.
  • A learn to ride program. (this may potentially happen, Greg has started looking into learn to ride for adults)
  • offering under-housed/un-housed folks who use bikes DIY repair support or bike maintenance education
  • Engage members to identify locations needing better bike parking, then approach the owners/lessees to install the parking
  • A bike service van
  • Website revamp
  • community tourism
  • Building relationships with funders or other revenue supporters to support the org
  • Tube-bogganing
  • Bike With Us (previously bike to the symphony)
  • weaving used tubes
  • BE History/Archive project
  • Unpaid artist in residence
  • Bike of the month Tiktok/youtube video series
  • Online bike art/invention challenge
  • Repair videos series
  • Guerrilla bike repair street crew

In Camera Session

• None

Adjournment

MOTION

To adjourn the meeting at pm.
Moved:
Seconded:

Aye	No	Abstain