Board Minutes March 2022

Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month's Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.

Bike Edmonton Board Meeting Minutes for March 14, 2022

Board meetings are open to Bike Edmonton members and the public.

• Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
• Start Time: 7:00pm

Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Keith H
• Minute-taker: Andi
• Food by: n/a
• Board attendance: Max Myre; John Fuller; Roy Coulthard; Sarah Rebryna; Byron Vass; Matthew Hoyt; Andi Eng;
• Staff attendance: Mike Zuege; Chris Chan; Coreen S;
• Regrets:
• Absent: Michelle Bourdon
• Guests:

Call to Order

• Meeting called to order by Keith at 7:08 pm.

Logistics for Next Meeting

• Date: Monday, 11 April 2022, 7pm
• Location: Google Meet
• Chair: Matthew Hoyt
• Minute-taker: Andi
• Food by: n/a

Announcements

• Remember to record your Board Member volunteer hours!
• The Mural Package is ready to share! Mural Package As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!

Approval of Agenda

MOTION

To approve this March agenda.
Moved:	Roy
Seconded:	John

Aye	No	Abstain
	0
Carried

Approval of Last Meeting's Minutes

MOTION

To approve the February 2022 minutes.
Moved:	Roy
Seconded:	Byron

Aye	No	Abstain
	0
Carried

Reports

President's Report - Sarah R. (5 mins)

• President's Report
• Question (Keith): What is the ask from Winnipeg for the co-op?
  • Answer: They want all relative societies to sign on as founding members. At this time we need to discuss further internally to determine capacity.

Treasurer's Report - Byron V (5 mins)

• Treasurer's Report

Executive Committee Report - Sarah R. (5 min)

• Executive Committee Report

HR Committee Report - Andi E. (5 min)

• HR Committee Report

Finance Committee Report - Byron V. (5 min)

• Finance Committee Report

Governance Committee Report - Roy C. (5 min)

• [ Governance Committee Report]

Advocacy & Outreach Committee Report - Keith H. (5 min)

• [ AOC Report]

Executive Director's Report - Mike Züge (10 min)

• Executive Director's Report

Approval of Reports

MOTION

To approve the reports as presented above.
Moved:
Seconded:

Aye	No	Abstain

Current & Unfinished Business

Updates on Action Items From Previous Meeting (1 min)

• Post Board Member Intros to the website

Downtown Shop Mural - Sarah R. (5 min)

• Mural Fundraiser Package
  • The package is ready to go out. When sharing with your networks, be sure not to send spam!
    • Seek consent before sharing electronically
    • Do not send to list serves or mailing lists

EDI Workshop Update - Andi E (5 Min)

• Currently on hold pending the completion of the ALRB hearings

New Business

Motion to approve Interim Financial Policy - Byron V (5 Min)

• Preamble: In the absence of a formally adopted Financial Policy, the Finance Committee has drafted an Interim Financial Policy - Expense Approval that will allow for approval and documentation of expenses and reimbursements. This Interim Policy will be in effect until a complete Financial Policy can be drafted and presented to the Board for approval and adoption later this year.

MOTION

The Financial Committee moves that the Board adopt the Interim Financial Policy - Expense Approval. The Policy will remain in force until a complete financial policy has been approved by the Bike Edmonton Board of Directors
Moved:	Byron
Seconded:

Aye	No	Abstain

In Camera Session

MOTION

To move in camera.
Moved:
Seconded:

Aye	No	Abstain

MOTION

To move out of camera discussion.
Moved:
Seconded:

Aye	No	Abstain

Board Volunteer Hour Tracking - ALL BOARD (1 min)

• Board Volunteer Hour Tracking Sheet

Adjournment

Meeting adjourned by at pm