Board Minutes July 2021: Difference between revisions
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== Announcements == | == Announcements == | ||
* Remember to record your [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing volunteer hours!] | * Remember to record your [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing volunteer hours!] | ||
* [https://mailchi.mp/ecvo/finally-a-finance-training-program-specifically-for-nonprofit-leaders?e=7caf63e21b ECVO Finance Masterclass for Nonprofit Leaders] | |||
== Approval of Agenda == | == Approval of Agenda == |
Revision as of 22:36, 19 July 2021
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for July 19, 2021
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, July 19, 2021
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Sarah
- Minute-taker:
- Food by: n/a
- Board attendance:
- Staff attendance:
- Regrets: Annya
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date: Monday, August 16, 2021
- Location: Google Meet
- Chair: Sarah
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your volunteer hours!
- ECVO Finance Masterclass for Nonprofit Leaders
Approval of Agenda
To approve this July 19 agenda. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Approval of Last Meeting's Minutes
To approve the June 2021 minutes and the July 6 2021 minutes. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Reports
President's Report - Sarah R. (2 mins)
- [ President's Report]
Treasurer's Report - Roy C. (2 mins)
- [ Treasurer's Report]
Executive Committee Report - Sarah R. (1 min)
- [ Executive Committee Report]
HR Committee Report - Sarah R. (1 min)
- [ HR Committee Report]
Governance Committee Report - Roy C. (2 min)
- [ Governance Committee Report]
Volunteer Committee Report
- Ken will connect with Sarah
Executive Direct Report - Chris C. (5 min)
- [ Executive Director Report]
Approval of Reports
To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Current & Completed Business
Action Item Follow Up
- Posting Board Intros to the website is still pending
Bikes and Animals Social Media Campaign
- Further discussion still needed with Chris
Plan to Sell Bikes from the Downtown Shop
- Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting
HR Consultation with ACSN - Sarah R. (2 min)
- The HR Committee has a final meeting with Bill Clark scheduled for July 27 to wrap up work on the organization mind map
- Al McCalder has found two volunteer consultants who are willing to help us with our bylaws and policies review and update, however, the aren't available until September 2021. This may be too tight of a timeline as the AGM usually happens in October and we'd need to circulate any Bylaw amendments to the membership. Thoughts?
Renewal with Seniuk - Chris C. (2 min)
- Chris to provide an update
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraising Plan
- I get the sense that Jason would still prefer to do the monochromatic colour palette as he thinks the sponsorships will stand out better - Is this important?
- The City of Edmonton Economic Recovery matching grant was approved for $1,000
- Corporate Sponsorships
- Stantec - confirmed
- The Brick - pending??
- Shaw - pending approval
- EPCOR - application pending
- CN - application pending
- Edmonton Oilers Community Foundation - can only fund registered charities
- Rogers - closed to funding requests
- Small & Medium Business Sponsorships
- Earth's General Store - confirmed for $200
Action Items
- Matt did you connect with the printers to finalize the details around the electrical outlets and covers?
Youth @ The Table Board Mentorship Program - Sarah R. (1 min)
- We have been shortlisted and our participation will be contingent on whether we get matched with a youth or not
Update on progress of Membership Drive - Chris C. (3 mins)
Action Items
New Business
The posting for the Executive Director position has gone out - Sarah R. (2 mins)
- Sarah posted this to Bike Edmonton's LinkedIn account, Working In NonProfits website, and Indeed, however, because we have it posted in several places, Indeed won't list our posting unless we sponsor it
Action Items
Fiscal Year End is fast approaching - Sarah R. (2 min)
- Chris, what support do you need from the Board?
Action Items
. (5 mins)
Action Items
In Camera
To go in camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To go out of camera | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Board Volunteer Hour Tracking - ALL BOARD (2 min)
Adjournment
Meeting adjourned by at pm