Board Minutes May 2020

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for May 2020

Board meetings are open to Bike Edmonton members and the public.

• Date: Monday, May 11, 2020
• Location: n/a - Held over Zoom
• Start Time: 7:00pm

Please email [email protected] if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

• Meeting Chair: Annya
• Timekeeper:
• Minute-taker: Jasmine
• Food by: Mike P.
• Board attendance: Mike S., Matt, Talha, Annya, Rachel, Jeremy
• Staff attendance: Molly, Chris, Alex, Coreen
• Regrets: Sarah
• Absent: Mike P., Husam
• Guests:

Call to Order

• Meeting called to order by Annya at 7:15 pm.

Logistics for Next Meeting

• Date: June 8, 2020 @ 7:00pm
• Location: Zoom
• Chair: Matt
• Minute-taker: Jasmine
• Food by: Mike P.

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this May 11 agenda, the April 2020 minutes, and reports as presented below.
Moved:	Jeremy
Seconded:	Mike S.

Aye	No	Abstain
6	0	0
Carried

President's Report - Jeremy

• [Verbal Update - President's Report]
• Focus this past month has been on operations and finances.
• Highlight of this past month was successfully securing the $40,000 loan
• Have negotiated minimal rent payments for the time being
• Will be sorting out property tax rebate for south shop
• We're in a decent position, thanks to hard work of staff + board, transitioning to COVID-19 operational model.

Treasurer's Report - Talha

• Loan application was successful!
• Wage subsidy may be off the table, depending on our revenue

Program Review Committee - Rachel/Matt/Annya

• Have "supporter" stickers printed for fundraising efforts
  • Should put fundraiser on hold until restrictions are lifted (June, hopefully)

Human Resources Committee - Jeremy

• Successfully recruited a shop manager for the downtown shop - Alex Hindle

Current and Completed Business

Downtown Shop Update - Alex (20 min)

• Took longer than outlined in timeline
• Plan to be open this Thursday for a new/used parts sale (buy online and pick-up in store) and small emergency repairs, future open hours TBD
• Safety measures for downtown shop imitates measures at south shop - limiting number of people in shop, frequent hand washing and sanitizing, following physical distancing rules, holding bikes for a certain number of days, will be putting up clear plastic to separate staff/volunteers and patrons.
• Bike builders - Jan and Nathan - are working on building up bikes, and plan to get help of volunteers too
• Seems to be quite a bit bike traffic along 105 Ave, and interested patrons peering in windows.
  • Having signage out on road could be effective at drawing passers-by in.

Operational Updates - Chris/Molly (20 min)

• Additional bike-builder (Nathan) hired until end of May at least
  • Nathan to be based out of downtown shop for 14 hrs/week
  • Will be working to build bikes to sell
• Wage Subsidy Situation
  • As of last week, would need to take in no more than $16000 more revenue before we wouldn't qualify.
  • Wage subsidy is worth ~$12000 to us, so we'd need to make that to break even.
  • Will be receiving wage subsidy March and April
  • Are looking at hiring an additional bike builder to work under the wage subsidy
  • Today, Trudeau announced that they plan to extend the wage subsidy, with more details to come.
• If we access CERB, it will work out better financially both for Bike Edmonton and staff

Board Volunteer Hour Tracking - Jasmine (10 min)

• Hour Tracking Form

New Business

Schedule a time to meet with your committees - ALL BOARD (10 min)

• This will be a standing agenda item during board meetings to encourage some momentum in committees

In Camera:

MOTION

To go in camera
Moved:
Seconded:

Aye	No	Abstain

MOTION

To go out of camera
Moved:
Seconded:

Aye	No	Abstain

Adjournment

MOTION

To adjourn the meeting.
Moved:
Seconded:

Aye	No	Abstain