Board Minutes February 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for February 2018

Board meetings are open to the EBC members and the public.

• Date: Monday February 12, 2018
• Location: Room 113 Education South Education South, University of Alberta
• Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

• Meeting Chair: Helen
• Minute-taker: Jasmine
• Food by: Mike S.
• Board attendance:
• Staff attendance:
• Regrets:
• Absent:
• Guests:

Call to Order

• Meeting called to order by Jeremy at 6:49pm.

Logistics for Next Meeting

• Date: Monday March 12, 2018 6:30
• Location: U of A, Education South 1-13
• Chair:
• Minute-taker:
• Food by:

Guest Speaker: High Level Line - Michael Rivest (30 min)

• Discussion
  • Through some current projects, noted route of streetcar and congestion issues on roads
  • High level line involves using existing infrastructure on high level bridge and surrounding areas
  • Interested in starting a conversation, getting ideas, and seeing where this can go; in the awareness-raising stages
  • Currently a disconnected system along route of the high level streetcar
  • Hope to make connections (Jasper Ave to Whyte Ave to connecting neighbourhoods), and create an experience for the public
  • Track shacks could provide programming along the rails
  • Northernmost station (MacEwan University): could create a combined-use space so that LRT can share space with pedestrians and programming
  • Railtown: currently a back-of-house to retail businesses, and fences by residences. Potential for programming

Approval of Agenda, Minutes, Reports (5 min)

MOTION

To approve this February 12 agenda, the January 2018 minutes, and reports as presented below.
Moved:
Seconded:

Aye	No	Abstain

President's Report - Jeremy

• Presidents Report February 2018

President's Report Discussion

H.R. Committee Report - Nancy

• There is an HR committee meeting on January 24th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for February.

HR Report Discussion

Treasurer's Report - Geoff/Ali

• Treasurer's Report

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

• Administrative Committee Report

Strategic Planning Committee Report

Accomplishments since last meeting

• Created individual documents for each project, added some structure to them
• Made a copy of the “work plan template” for the Strategic Planning Committee
• A fair bit of work was done on leases/location which Mike will report on separately (as a discussion item)

2017/18 SPC documents

Current and Completed Business

Committee reporting and document templates -

• Committee workplans should be complete by this meeting. Status?
• What's the status of each committee's terms of reference?

• Discussion notes:

• Workplan Template

• Terms of Reference Wiki Page

BWN Shop Update - Mike S. (15 min)

• Mike will update

https://docs.google.com/document/d/1hJ78RjXO14PISJDLel8t_gaBoEN6kBdZpi99ZPQl3V0/edit#

Volunteer Survey - Karli (15 min)

• Karli to update on volunteering
• Volunteering Data
• Volunteer Survey

Board Evaluation - Jasmine (10 min)

• We will propose an initial board evaluation tool at this meeting.

Board Strategic Planning Session - Jeremy (10 min)

• Updates?

Adjournment

MOTION

Moved:
Seconded:

Aye	No	Abstain