Board Minutes February 2018: Difference between revisions

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=== New Business: (Michael Rivest)
=== New Business: (Michael Rivest)


=== '''Board Strategic Planning Session - Jeremy''' (25 min)===
=== '''Board Strategic Planning Session - Jeremy''' (10 min)===
* Retreat Planning (April)
* Updates?
** Dates are April 6 evening (3 hours) and April 7 morning (3 hours), with the option of a 3-hour follow-up
** Planning would be looking at what we do, why we do it, and long-term visioning
*** Part one would be affirmation of the mandate, and how internal systems are working to support that
*** Parts two and three are what direction we'd like to go in and how to achieve it
** Any action items from this planning would be set in motion in the following year; starting fall 2018
** Would be beneficial for our board's future
** Valuable for Bike Edmonton staff to attend
 
 
* Discussion notes:
** Notes below from December 2017 Board Meeting
 
Strategic Planning Session (March/April)
 
    What should the focus of the session be
    Dates?
    Agenda preparation/ad hoc committee
 
* Discussion notes
 
 
* <span style="background: lime;">Action Items:</span> '''Jeremy''' will inquire into dates, and time commitments for strategic planning sessions.


== Adjournment ==
== Adjournment ==

Revision as of 03:19, 8 February 2018

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

EBC Board Meeting Minutes for February 2018

Board meetings are open to the EBC members and the public.

  • Location: Room 113 Education South Education South, University of Alberta
  • Start Time: 6:30pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Helen
  • Minute-taker: Jasmine
  • Food by: Mike S.
  • Board attendance:
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by ________ at ________.

Logistics for Next Meeting

  • Date: Monday March 12, 2018 6:30
  • Location: U of A, Education South 1-13
  • Chair:
  • Minute-taker:
  • Food by:

Approval of Agenda, Minutes, Reports (5 min)

MOTION
To approve this February 12 agenda, the January 2018 minutes, and reports as presented below.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

President's Report - Jeremy

H.R. Committee Report - Nancy

  • There is an HR committee meeting on January 24th- so a verbal report will be made at the board meeting with updates from that committee meeting. There will be no written report for February.

HR Report Discussion

Treasurer's Report - Geoff/Ali

  • Treasurer's Report

Treasurer's Report Discussion

Administrative Committee Report - Jonathan/Ali

Strategic Planning Committee Report

New Business: Committee Expectations, reporting and document templates -

  • Terms of reference, workplan templates, monthly reporting discussion
  • Discussion notes:
    • Workplan Template
      • All committees' workplans due at February's board meeting
      • Workplan
    • Terms of Reference
      • Template located on the Wiki
      • Add your committees' Terms of Reference if it doesn't exist
    • Monthly Reporting
      • Use the workplans as monthly reports; notes and progress function at the far right to indicate progress

New Business: Board Evaluation

  • We will propose an initial board evaluation tool for the February meeting.

=== New Business: (Michael Rivest)

Board Strategic Planning Session - Jeremy (10 min)

  • Updates?

Adjournment

MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
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