Board Minutes January 2020: Difference between revisions
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* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Food by:''' Jasmine | * '''Food by:''' Jasmine | ||
* '''Board attendance:''' | * '''Board attendance:''' Matt, Jeremy, Mike S., Talha, Annya, Rachel, Jasmine | ||
* '''Staff attendance:''' | * '''Staff attendance:''' Chris Chan | ||
* '''Regrets:''' | * '''Regrets:''' | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' Husam Charkeih, Chris Chan (intern) | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Mike S. at 6:51pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: February | * Date: February 10, 2020 | ||
* Location: | * Location: TBD | ||
* Chair: | * Chair: Rachel | ||
* Minute-taker: | * Minute-taker: Jasmine | ||
* Food by | * Food by: Husam | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
Line 36: | Line 36: | ||
{{Motion | {{Motion | ||
|motion=To approve this January 13 agenda, the [[Board Minutes December 2019|December 2019]] minutes, and reports as presented below. | |motion=To approve this January 13 agenda, the [[Board Minutes December 2019|December 2019]] minutes, and reports as presented below. | ||
|first= | |first=Matt | ||
|second= | |second=Talha | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
*[ President's Report] | *[https://docs.google.com/document/d/1waiQN_DkFWXxSad0lTGdU2ylWJPLvFBGbNCzRdXlpQU/edit?ts=5e1bdee8 President's Report] | ||
* Should discuss alternatives to cheques for paying expenses; the (new) cheques are in the mail | |||
=== Treasurer's Report - Talha === | |||
*[ Treasurer's Report] | |||
* Reviewing internal controls (i.e., process mapping) will be worked upon in the near future | |||
* Money in both accounts, though in the slow season, stores are going down | |||
* Quickbooks only shoes expenses; revenue is missing | |||
=== Program Review Committee - _____ === | |||
* | |||
=== Human Resources Committee - _____ === | |||
* | * | ||
== Current and Completed Business == | == Current and Completed Business == | ||
== | === North Shop Lease negotiations - Jeremy (20 min) === | ||
* Interested in short-term lease to keep options open for new North Shop locations north of the river | |||
* Short-term lease interests also stem from aversion from committing to a long lease, financially | |||
* Property for sale at 105 Ave./113 St. | |||
** Empty building, former printshop (8250 ft^2, though will be down to ~2000 ft^2) | |||
** Will come back with a financial analysis of the property | |||
** Cost will likely be more than current North Community Bike Shop, though location is much better and on bike infrastructure | |||
** Could draw on volunteer power from Grant MacEwan students | |||
** Generally, higher profit potential compared to current location | |||
** Next steps are to get other staff to view the place, crunch numbers to see actual costs | |||
=== | === Board Volunteer Hour Tracking - Jasmine (10 min) === | ||
* [https://docs.google.com/spreadsheets/d/1WPjY-Q2xiBx1Pq-YUMcgny_aYi34VcpyC5v9Hss1jJQ/edit#gid=50 Hour Tracking Spreadsheet] | |||
* Spreadsheet vs. Google Form - which is preferred? | |||
* Google Form it is! Jasmine to work with Chris to set this up | |||
=== | === Board Blog - Rachel (10 min) === | ||
* | * Created a list of questions that board members can answer (not necessarily all of them) | ||
* | * Could post individual profiles on a regular basis on the blog | ||
* Would be added to the Bike Edmonton blog and linked to the board list on the website | |||
* Write it in a way that encourages members to get involved, and that makes potential funders feel comfortable in our board strength | |||
=== | == New Business == | ||
=== New Board Members - Jeremy (10 min) === | |||
* Husam | |||
** Jeremy spoke with Husam a few weeks back | |||
** Is a social teacher | |||
** Works with small businesses in the city to get funding and sponsorship | |||
** Conducts outreach and grant proposals for school | |||
{{Motion | |||
|motion=To add Husam Charkeih as a Bike Edmonton board member. | |||
|first=Jeremy | |||
|second=Matt | |||
|yes=6 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
* This will be a standing agenda item during board meetings to encourage some momentum in committees | * This will be a standing agenda item during board meetings to encourage some momentum in committees | ||
=== In Camera: === | === In Camera: === | ||
{{Motion | |||
{{Motion | |||
|motion=To go in camera | |||
|first=Matt | |||
|second=Rachel | |||
|yes=7 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To go out of camera | |||
|first=Jasmine | |||
|second=Rachel | |||
|yes=7 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | }} | ||
== Adjournment == | |||
{{Motion | {{Motion | ||
|motion=To | |motion=To adjourn the meeting. | ||
|first= | |first=Jasmine | ||
|second= | |second= | ||
|yes= | |yes= | ||
Line 100: | Line 141: | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2019-2020 Board minutes]] | [[Category:2019-2020 Board minutes]] |
Latest revision as of 03:37, 14 January 2020
These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.
Bike Edmonton Board Meeting Minutes for January 2020
Board meetings are open to Bike Edmonton members and the public.
- Date: Monday, January 13, 2020
- Location: Edmonton Clinic Health Academy (11405 87 Ave NW), Room 3-099
- Start Time: 6:30pm
Please email board@bikeedmonton.ca if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
Attendance
- Meeting Chair: Mike S.
- Timekeeper:
- Minute-taker: Jasmine
- Food by: Jasmine
- Board attendance: Matt, Jeremy, Mike S., Talha, Annya, Rachel, Jasmine
- Staff attendance: Chris Chan
- Regrets:
- Absent:
- Guests: Husam Charkeih, Chris Chan (intern)
Call to Order
- Meeting called to order by Mike S. at 6:51pm.
Logistics for Next Meeting
- Date: February 10, 2020
- Location: TBD
- Chair: Rachel
- Minute-taker: Jasmine
- Food by: Husam
Approval of Agenda, Minutes, Reports (5 min)
To approve this January 13 agenda, the December 2019 minutes, and reports as presented below. | ||
Moved: | Matt | |
Seconded: | Talha |
Aye | No | Abstain |
---|---|---|
6 | 0 | 0 |
Carried |
President's Report - Jeremy
- President's Report
- Should discuss alternatives to cheques for paying expenses; the (new) cheques are in the mail
Treasurer's Report - Talha
- [ Treasurer's Report]
- Reviewing internal controls (i.e., process mapping) will be worked upon in the near future
- Money in both accounts, though in the slow season, stores are going down
- Quickbooks only shoes expenses; revenue is missing
Program Review Committee - _____
Human Resources Committee - _____
Current and Completed Business
North Shop Lease negotiations - Jeremy (20 min)
- Interested in short-term lease to keep options open for new North Shop locations north of the river
- Short-term lease interests also stem from aversion from committing to a long lease, financially
- Property for sale at 105 Ave./113 St.
- Empty building, former printshop (8250 ft^2, though will be down to ~2000 ft^2)
- Will come back with a financial analysis of the property
- Cost will likely be more than current North Community Bike Shop, though location is much better and on bike infrastructure
- Could draw on volunteer power from Grant MacEwan students
- Generally, higher profit potential compared to current location
- Next steps are to get other staff to view the place, crunch numbers to see actual costs
Board Volunteer Hour Tracking - Jasmine (10 min)
- Hour Tracking Spreadsheet
- Spreadsheet vs. Google Form - which is preferred?
- Google Form it is! Jasmine to work with Chris to set this up
Board Blog - Rachel (10 min)
- Created a list of questions that board members can answer (not necessarily all of them)
- Could post individual profiles on a regular basis on the blog
- Would be added to the Bike Edmonton blog and linked to the board list on the website
- Write it in a way that encourages members to get involved, and that makes potential funders feel comfortable in our board strength
New Business
New Board Members - Jeremy (10 min)
- Husam
- Jeremy spoke with Husam a few weeks back
- Is a social teacher
- Works with small businesses in the city to get funding and sponsorship
- Conducts outreach and grant proposals for school
To add Husam Charkeih as a Bike Edmonton board member. | ||
Moved: | Jeremy | |
Seconded: | Matt |
Aye | No | Abstain |
---|---|---|
6 | 0 | 0 |
Carried |
Schedule a time to meet with your committees - ALL BOARD (10 min)
- This will be a standing agenda item during board meetings to encourage some momentum in committees
In Camera:
To go in camera | ||
Moved: | Matt | |
Seconded: | Rachel |
Aye | No | Abstain |
---|---|---|
7 | 0 | 0 |
Carried |
To go out of camera | ||
Moved: | Jasmine | |
Seconded: | Rachel |
Aye | No | Abstain |
---|---|---|
7 | 0 | 0 |
Carried |
Adjournment
To adjourn the meeting. | ||
Moved: | Jasmine | |
Seconded: |
Aye | No | Abstain |
---|---|---|
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