Board Minutes April 2023: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Kelly Granigan | ||
* Minute-taker: | * Minute-taker: Charlotte Thomasson | ||
* Board attendance: | * Board attendance: Andi Eng, Stephen Paskaluk, Marcel Huculak, Kelly Granigan, Maxine Myre, Matt Hoyt, Charlotte Thomasson, Alexandra Stout, | ||
* Staff attendance: | * Staff attendance: Greg Glatz | ||
* Regrets: | * Regrets: Jason Wong, John Fuller, Ceileigh Cunningham | ||
* Absent: | * Absent: Michelle Bourdon | ||
* Guests: | * Guests: | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order at 7: | * Meeting called to order at 7:16 PM | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
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=== President's Report === | === President's Report === | ||
[https://docs.google.com/document/d/1z0OvtShZQrqWpxq5YDKaz6vVd9E8i-PL8cUJPUF0WA4/edit?usp=share_link President's report] | |||
=== Treasurer's Report === | |||
[https://docs.google.com/document/d/1tbDspOZuZyPAbKYpWdFVb2fcRXTFKR6Ox7zuhd9ywXo/edit?usp=share_link Finance Report] | |||
[https://drive.google.com/file/d/1F6XGR9fTWoAcKG7sepbC8Jp9-kkers03/view?usp=share_link Profit-Loss Statement] | |||
= | [https://drive.google.com/file/d/1H_q5KN6SIPlpbNu1hdLNpl_IurU8YQgo/view?usp=share_link February Comparative Financial Position Statement] | ||
=== H.R. Committee Report === | === H.R. Committee Report === | ||
*no meeting | |||
=== Governance Committee Report === | === Governance Committee Report === | ||
[https://docs.google.com/document/d/1CCJ_U5XMGVwp-Cw_nupMxqMoTxtsjELvSywXbOOIGbA/edit?usp=share_link Governance Report] | |||
==Reports to be reviewed, not in the consent agenda == | |||
=== Executive Director's Report === | === Executive Director's Report === | ||
[https://docs.google.com/document/d/1zaPLwgcr0Zs2e3kktwPJvEOkxNeNHedB93wQVJNILoA/edit?usp=share_link Executive Director Report] | |||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
{{Motion | {{Motion | ||
|motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented | |motion=To approve this April agenda, the March 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_March_2023 minutes], and reports as presented | ||
|first= | |first= Marcel Huculak | ||
|second= | |second= Matt Hoyt | ||
|yes= | |yes= | ||
|no= | |no= | ||
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|result= | |result= | ||
}} | }} | ||
== Current & Completed Business == | == Current & Completed Business == | ||
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* the budget is approved! | * the budget is approved! | ||
* Include discussion of fee changes/messaging | * Include discussion of fee changes/messaging | ||
**3 weeks late on roll out with staff | |||
**Introducing sliding scale fees | |||
**Spoke program - buy a spoke ($10), then someone can take a spoke if they need that $10 off (similar to suspended meals) | |||
**Fees are currently super low, Marcel hasnt seen a lot of push back | |||
**Was an increase about 3 years ago | |||
== New Business == | == New Business == | ||
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** stay in current location and renegotiate lease | ** stay in current location and renegotiate lease | ||
** close South shop, redeploy staff to North shop and increase hours of North shop | ** close South shop, redeploy staff to North shop and increase hours of North shop | ||
**New landlord moving in upstairs | |||
**Need renewal clause in new lease | |||
**Some options discussed to date (but should not limit other options raised as part of the process): | |||
**temporary closure during slow season, move to new location | |||
**seek location where fewer commercial bike shops exist | |||
**stay in current location and renegotiate lease | |||
**close South shop, redeploy staff to North shop and increase hours of North shop | |||
*Committee Members | |||
**Marcel Huculak | |||
**Stephen - strong pos feelings, | |||
**Kelly | |||
**Greg Glatz cc’d | |||
**Matt Hoyt - working in Quebec, prob cant make it happen, kept in loop | |||
=== e-transfer procedure === | |||
*Normally need 2 signatures, there is an exception | |||
*For etransfers only one person needs to authorize them | |||
*Only marcel and robyn have authorization | |||
*Propose to have a procedure | |||
*Currently robyn gets permission from Marcel | |||
*If marcel needs to pay something cc Kelly or Andi via email and attach to quickbooks | |||
*Kelly checking for policy | |||
**No policy already | |||
*Task governance committee w this | |||
*Marcel will make draft, send to Kelly, Kelly will bring to governance, bring back to board next mtg | |||
== Optional items pending time == | |||
=== Potential New Projects (20 min) === | === Potential New Projects (20 min) === | ||
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** Repair videos series | ** Repair videos series | ||
** Guerrilla bike repair street crew | ** Guerrilla bike repair street crew | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
| Line 117: | Line 154: | ||
{{Motion | {{Motion | ||
|motion= To move into in camera session with Dr. Greg Glatz as guest | |motion= To move into in camera session with Dr. Greg Glatz as guest | ||
|first= | |first= Matt Hoyt | ||
|second= | |second= Marcel Huculak | ||
|yes= | |yes= | ||
|no= | |no= | ||
| Line 129: | Line 166: | ||
{{Motion | {{Motion | ||
|motion= To move out of in camera session | |motion= To move out of in camera session | ||
|first= | |first= Stephen Paskaluk | ||
|second= | |second= Andi Eng | ||
|yes= | |yes= | ||
|no= | |no= | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the meeting at pm. | |motion=To adjourn the meeting at pm. | ||
|first= | |first= Marcel Huculak | ||
|second= | |second= Andi Eng | ||
|yes= | |yes= | ||
|no= | |no= | ||