Board Minutes April 2022: Difference between revisions
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Revision as of 02:42, 12 April 2022
Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month’s Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.
Bike Edmonton Board Meeting Minutes for April 11, 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Matt H
- Minute-taker: Andi
- Food by: n/a
- Board attendance: Andi Eng; Matthew Hoyt; Sarah Rebryna; Roy Coulthard; Byron Vass; John Fuller; Keith Heslinga;
- Staff attendance:
- Regrets: Maxine Myre; Mike Zuege; Michelle Bourdon;
- Absent:
- Guests: Claire MacDonald
Call to Order
- Meeting called to order by Matt H at 7:04 pm.
Logistics for Next Meeting
- Date: 9 May 2022
- Location: Google Meet
- Chair: Byron V
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your Board Member volunteer hours!
- Reminder to share the Mural Package
Approval of Agenda
To approve this April agenda. | ||
Moved: | Sarah | |
Seconded: | Roy |
Aye | No | Abstain |
---|---|---|
0 | ||
Carried |
Approval of Last Meeting's Minutes
To approve the March 2022 minutes. | ||
Moved: | Roy | |
Seconded: | Keith |
Aye | No | Abstain |
---|---|---|
0 | ||
Carried |
Presentation from Prairie Sky Gondola (20 min including questions)
Guest Presenter: Claire MacDonald, Project Development Manager, Prairie Sky Gondola
Reports
President's Report - Sarah R. (4 mins)
Treasurer's Report - Byron V. (5 mins)
- [ Treasurer's Report]
- Verbal report
- working with Sarah on the financials
- working on the Feb P&L document, March will be up next. This has not yet been looked at by Seniuk for a balance sheet.
- Losses in both January and February
- Sarah will continue working on these.
Executive Committee Report - Sarah R. (2 mins)
HR Committee Report - Andi E. (2 mins)
Finance Committee Report - Byron V. (5 mins)
- [ Finance Committee Report]
- Verbal report
- Met April 4
- discussed ongoing issues with financial reports. Approached Seniuk about having them processing the raw data. They want to charge more for this.
- Decision has been made at the Committee level that Seniuk is not meeting the needs of the Society
- Motion has been passed at the Exec Comm to direct Mike to terminate our relationship with Seniuk with 90 days notice and start the search for a bookkeeper who is better suited to our needs.
- Met April 4
Governance Committee Report - Roy C. (2 mins)
Advocacy & Outreach Committee Report - Keith H. (8 mins)
- [ AOC Report]
- Verbal Report
- Met at the beginning of the month
- discussed work with Epcor re: Oliverbahn
- Maskwacis partnership
- They have a bike shop and need bikes to repair and sell
- Directed Mike to start engagement there
- working on social media policy
- awaiting PSG presentation from today's meeting to get something to COE
- Met at the beginning of the month
Executive Director's Report - Mike Züge (4 mins)
Approval of Reports
To approve the reports as presented above. | ||
Moved: | Keith | |
Seconded: | Sarah |
Aye | No | Abstain |
---|---|---|
0 | ||
Carried |
Current & Completed Business
Updates on Action Items From Previous Meeting (1 min)
EDI Workshop Update - Andi E. (5 mins)
- Staff Sessions tentatively booked for 12:30pm on April 20 and May 10
- Board workshops tentatively booked for 6:30pm on May 17 and May 31
- Google form is ready to go
Google Drive Backup Update - Sarah R (1 min)
New Business
Ad Hoc Nomination Committee
- Please let Sarah and/or Keith know if you would like to be part of this Ad Hoc Committee.
- Interested: Matt; Keith (Chair); Roy
- John has brought up that interest in the BE Board is part of Membership sign up - can we get the list of those who have expressed interest?
- Sarah will look in to this.
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
In Camera Session
To move in camera. | ||
Moved: | Sarah | |
Seconded: | Roy |
Aye | No | Abstain |
---|---|---|
0 | ||
Carried |
To move out of camera discussion. | ||
Moved: | Keith | |
Seconded: | Byron |
Aye | No | Abstain |
---|---|---|
0 | ||
Carried |
Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by at pm