Board Minutes March 2022: Difference between revisions
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=== Motion to approve Interim Financial Policy === | === Motion to approve Interim Financial Policy - Byron V (5 Min) === | ||
* Preamble: In the absence of a formally adopted Financial Policy, the Finance Committee has drafted an Interim | * Preamble: In the absence of a formally adopted Financial Policy, the Finance Committee has drafted an [https://docs.google.com/document/d/1doXx_d-aGTby1QbhVIS-i_-RGI7wZKuXzv7x52hc2ek/edit Interim Financial Policy - Expense Approval] that will allow for approval and documentation of expenses and reimbursements. This Interim Policy will be in effect until a complete Financial Policy can be drafted and presented to the Board for approval and adoption later this year. | ||
{{Motion | |||
|motion= The Financial Committee moves that the Board adopt the Interim Financial Policy - Expense Approval. The Policy will remain in force until a complete financial policy has been approved by the Bike Edmonton Board of Directors | |||
|first= Byron | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == |
Revision as of 00:46, 15 March 2022
Please note: Bike Edmonton Board Meeting Minutes receive approval via Board Motion at the following Board Meeting. Please view the following month's Board Meeting Minutes to determine the approval status of the minutes you are currently viewing.
Bike Edmonton Board Meeting Minutes for March 14, 2022
Board meetings are open to Bike Edmonton members and the public.
- Location: Google Meet To join by phone instead, dial (CA) +1 778-732-6177 and enter this PIN: 387 835 066#
- Start Time: 7:00pm
Please RSVP to board@bikeedmonton.ca if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!
Attendance
- Meeting Chair: Keith H
- Minute-taker: Andi
- Food by: n/a
- Board attendance:
- Staff attendance:
- Regrets:
- Absent:
- Guests:
Call to Order
- Meeting called to order by at pm.
Logistics for Next Meeting
- Date:
- Location: Google Meet
- Chair:
- Minute-taker: Andi
- Food by: n/a
Announcements
- Remember to record your Board Member volunteer hours!
- The Mural Package is ready to share! [] As per Sarah's email, please ensure that you are adhering to CASL when sharing within your network. Do not spam!
Approval of Agenda
To approve this March agenda. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Approval of Last Meeting's Minutes
To approve the February 2022 minutes. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Reports
President's Report - Sarah R. (5 mins)
Treasurer's Report - Byron V (5 mins)
- [ Treasurer's Report]
Executive Committee Report - Sarah R. (5 min)
HR Committee Report - Andi E. (5 min)
- [ HR Committee Report]
Finance Committee Report - Byron V. (5 min)
- [ Finance Committee Report]
Governance Committee Report - Roy C. (5 min)
- [ Governance Committee Report]
Advocacy & Outreach Committee Report - Keith H. (5 min)
- [ AOC Report]
Executive Director's Report - Mike Züge (10 min)
- [ Executive Director's Report]
Approval of Reports
To approve the reports as presented above. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Current & Unfinished Business
Updates on Action Items From Previous Meeting (1 min)
- Post Board Member Intros to the website
Downtown Shop Mural - Sarah R. (5 min)
- Mural Fundraiser Package
- The package is ready to go out. When sharing with your networks, be sure not to send spam!
- Seek consent before sharing electronically
- Do not send to list serves or mailing lists
- The package is ready to go out. When sharing with your networks, be sure not to send spam!
EDI Workshop Update - Andi E (5 Min)
- Currently on hold pending the completion of the ALRB hearings
Google Drive Backup Update - Sarah R (2 min)
New Business
ALRB Hearing - Andi E (2 min)
Motion to approve Interim Financial Policy - Byron V (5 Min)
- Preamble: In the absence of a formally adopted Financial Policy, the Finance Committee has drafted an Interim Financial Policy - Expense Approval that will allow for approval and documentation of expenses and reimbursements. This Interim Policy will be in effect until a complete Financial Policy can be drafted and presented to the Board for approval and adoption later this year.
The Financial Committee moves that the Board adopt the Interim Financial Policy - Expense Approval. The Policy will remain in force until a complete financial policy has been approved by the Bike Edmonton Board of Directors | ||
Moved: | Byron | |
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
In Camera Session
To move in camera. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
To move out of camera discussion. | ||
Moved: | ||
Seconded: |
Aye | No | Abstain |
---|---|---|
Expression error: Unexpected < operator. |
Board Volunteer Hour Tracking - ALL BOARD (1 min)
Adjournment
Meeting adjourned by at pm