Board Minutes September 2021: Difference between revisions

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== Bike Edmonton Board Meeting Minutes for September 21 2021 ==
== Bike Edmonton Board Meeting Minutes for September 21, 2021 ==


Board meetings are open to Bike Edmonton members and the public.
Board meetings are open to Bike Edmonton members and the public.


* Location: Google Meets
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
* Start Time: 7:00pm
* Start Time: 7:00pm


Line 11: Line 11:


== Attendance ==
== Attendance ==
* Meeting Chair:
* Meeting Chair: Sarah R.
* Minute-taker:
* Minute-taker: Andi E.
* Food by:
* Food by: N/A
* Board attendance:
* Board attendance:
* Staff attendance:
* Staff attendance:
Line 128: Line 128:
   |result=
   |result=
}}
}}
* Please list how long you believe your topic will take to discuss:
 
** Name (___ min)
** Name (___ min)


{{Motion
{{Motion
Line 145: Line 143:
* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]
* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]


== Adjournment ==
 
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
 
== Bike Edmonton Board Meeting Minutes for July 19, 2021 ==
 
Board meetings are open to Bike Edmonton members and the public.
 
* Date: Monday, July 19, 2021
* Location: [https://meet.google.com/qhz-qnor-riv Google Meet] To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
* Start Time: 7:00pm
 
Please email [mailto:[email protected] [email protected]] if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
 
== Attendance ==
* '''Meeting Chair:''' Sarah
* '''Minute-taker:''' Andi E
* '''Food by:''' n/a
* '''Board attendance:''' Jarret S; Michelle B; Roy C; Rachel K; Sarah R; Matt H; Andi E; Sarah R
* '''Staff attendance:''' Chris C; Coreen; Molly T; Vaughn H 
* '''Regrets:''' Annya; Keith H
* '''Absent:'''
* '''Guests:'''
 
== Call to Order ==
* Meeting called to order by Sarah at 7:09 pm.
 
== Logistics for Next Meeting ==
* Date: Monday, August 23, 2021
* Location: In person (TBD); Google Meet option
* Chair: Sarah
* Minute-taker: Andi
* Food by: n/a
 
== Announcements ==
* Remember to record your [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing volunteer hours!]
* [https://mailchi.mp/ecvo/finally-a-finance-training-program-specifically-for-nonprofit-leaders?e=7caf63e21b ECVO Finance Masterclass for Nonprofit Leaders]
 
== Approval of Agenda ==
{{Motion
  |motion=To approve this July 19 agenda.
  |first= Roy
  |second= Matt
  |yes= 8
  |no= 0
  |abstain= 0
  |result= Carried
}}
 
== Approval of Last Meeting's Minutes ==
{{Motion
  |motion=To approve the [[Board Minutes June 2021|June 2021]] minutes and the [[Board Minutes July 06 2021|July 6 2021]] minutes.
  |first= Rachel
  |second= Matt
  |yes= 8
  |no= 0
  |abstain= 0
  |result= Carried
}}
 
== Reports ==
=== President's Report - Sarah R. (2 mins) ===
* [https://drive.google.com/file/d/13t36yX0jUZ-6r4JB7gheJ6yJ_YYCOjlp/view?usp=sharing President's Report]
 
=== Treasurer's Report - Roy C. (2 mins) ===
* [ Treasurer's Report]
* Due to ongoing need for additional time to prepare financials, starting in August 2021, we will start presenting the financials from the month two months previous. i.e.: In August, we will present the complete June Financials; In Sept, present July Financials; etc.
 
=== Executive Committee Report - Sarah R. (1 min) ===
* [https://drive.google.com/file/d/1F-krb70HgyooOTh9dCPDInYq54kWsdAf/view?usp=sharing Executive Committee Report]
 
=== HR Committee Report - Sarah R. (1 min) ===
* [https://drive.google.com/file/d/1IjK_a0yg3x0N2xT912jiimgo8zxDBezS/view?usp=sharing HR Committee Report]
 
=== Governance Committee Report - Roy C. (2 min) ===
* [ Governance Committee Report]
 
=== Volunteer Committee Report ===
*
 
=== Executive Direct Report - Chris C. (5 min) ===
* [https://docs.google.com/document/d/1iynatj0qUxcOZwY-0CsQpIy_MZTxYbBdC70xYaN790A/edit Executive Director Report]
 
=== Approval of Reports ===
{{Motion
  |motion=To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above.
  |first= Matt
  |second= Roy
  |yes= 8
  |no= 0
  |abstain= 0
  |result= Carried
}}
 
== Current & Completed Business ==
=== Action Item Follow Up ===
* Posting Board Intros to the website is still pending
==== Bikes and Animals Social Media Campaign ====
* Further discussion still needed with Chris
==== Plan to Sell Bikes from the Downtown Shop ====
* Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting
=== HR Consultation with ACSN - Sarah R. (2 min) ===
* The HR Committee has a final meeting with Bill Clark scheduled for July 27 to wrap up work on the organization mind map
* Al McCalder has found two volunteer consultants who are willing to help us with our bylaws and policies review and update, however, the aren't available until September 2021. This may be too tight of a timeline as the AGM usually happens in October and we'd need to circulate any Bylaw amendments to the membership. Thoughts?
=== Renewal with Seniuk - Chris C. (2 min) ===
* Chris to provide an update
** Seniuk is requesting a 25% increase to their rates. This is in negotiations.
 
=== Downtown Shop Mural - Sarah R. (5 min) ===
* [https://docs.google.com/document/d/194IRqrNrif8pqe28AlDCno8JJjpnnhqxfsCtIo8S13w/edit?usp=sharing Mural Fundraising Plan]
 
 
 
 
 
== In Camera ==
{{Motion
  |motion=To go in camera
  |first=
  |second=
  |yes=
  |no=
  |abstain=
  |result= Carried
}}
 
{{Motion
{{Motion
   |motion=To adjourn the meeting at __pm.
   |motion=To go out of camera
   |first=
   |first=  
   |second=
   |second=  
   |yes=
   |yes=  
   |no=
   |no=  
   |abstain=
   |abstain=
   |result=
   |result= Carried
}}
}}
== Board Volunteer Hour Tracking - ALL BOARD (1 min) ==
* [https://docs.google.com/spreadsheets/d/1aPaHads5VQjQ0fWiR0ir888L5a4D2csIIJY09rOWUEE/edit?usp=sharing Board Volunteer Hour Tracking Sheet]
== Adjournment ==
Meeting adjourned by Sarah at  pm


[[Category:minutes]]
[[Category:minutes]]
[[Category:2020-2021 Board minutes]]
[[Category:2020-2021 Board minutes]]

Revision as of 00:12, 22 September 2021

These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for September 21, 2021

Board meetings are open to Bike Edmonton members and the public.

  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please RSVP to [email protected] if you plan on attending. Please include a brief summary of any agenda item you would like to table. Thank you!

Attendance

  • Meeting Chair: Sarah R.
  • Minute-taker: Andi E.
  • Food by: N/A
  • Board attendance:
  • Staff attendance:
  • Regrets:
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by at pm.

Logistics for Next Meeting

  • Date:
  • Location:
  • Chair:
  • Minute-taker:
  • Food by:


Approval of Agenda, Minutes, Reports (5 min)

President's Report

  • [President's Report (Month) (Year)]

Treasurer's Report

  • [Treasurer's Report (Month) (Year)]

Executive Director's Report

H.R. Committee Report

  • [H.R. Committee Report (Month) (Year)]

Governance Committee Report

  • [Governance Committee Report (Month) (Year)]

Volunteer Committee Report

  • [Volunteer Committee Report (Month) (Year)]
MOTION
To approve this September agenda, the July 19 2021 minutes, and reports as presented above.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Current & Completed Business

Updates on Action Items From Previous Meeting (5 min)

Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

Business Item 2 (__ min)

  • Discussion notes:


New Business

New Business Item 1 (__ min)

  • Discussion notes:
MOTION
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.
  • Action Items: name will ____ by (date).

New Business Item 2 (__ min)

  • Discussion notes:


In Camera Session

MOTION
To move in camera.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.


MOTION
To move out of camera] discussion.
Moved:
Seconded:
Aye No Abstain
Expression error: Unexpected < operator.

Board Volunteer Hour Tracking - ALL BOARD (2 min)


These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.

Bike Edmonton Board Meeting Minutes for July 19, 2021

Board meetings are open to Bike Edmonton members and the public.

  • Date: Monday, July 19, 2021
  • Location: Google Meet To join by phone instead, dial ‪(CA) +1 778-732-6177‬ and enter this PIN: ‪‪387 835 066‬#
  • Start Time: 7:00pm

Please email [email protected] if you cannot attend. Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!

Attendance

  • Meeting Chair: Sarah
  • Minute-taker: Andi E
  • Food by: n/a
  • Board attendance: Jarret S; Michelle B; Roy C; Rachel K; Sarah R; Matt H; Andi E; Sarah R
  • Staff attendance: Chris C; Coreen; Molly T; Vaughn H
  • Regrets: Annya; Keith H
  • Absent:
  • Guests:

Call to Order

  • Meeting called to order by Sarah at 7:09 pm.

Logistics for Next Meeting

  • Date: Monday, August 23, 2021
  • Location: In person (TBD); Google Meet option
  • Chair: Sarah
  • Minute-taker: Andi
  • Food by: n/a

Announcements

Approval of Agenda

MOTION
To approve this July 19 agenda.
Moved: Roy
Seconded: Matt
Aye No Abstain
8 0 0
Carried

Approval of Last Meeting's Minutes

MOTION
To approve the June 2021 minutes and the July 6 2021 minutes.
Moved: Rachel
Seconded: Matt
Aye No Abstain
8 0 0
Carried

Reports

President's Report - Sarah R. (2 mins)

Treasurer's Report - Roy C. (2 mins)

  • [ Treasurer's Report]
  • Due to ongoing need for additional time to prepare financials, starting in August 2021, we will start presenting the financials from the month two months previous. i.e.: In August, we will present the complete June Financials; In Sept, present July Financials; etc.

Executive Committee Report - Sarah R. (1 min)

HR Committee Report - Sarah R. (1 min)

Governance Committee Report - Roy C. (2 min)

  • [ Governance Committee Report]

Volunteer Committee Report

Executive Direct Report - Chris C. (5 min)

Approval of Reports

MOTION
To approve the President's, Treasurer's, Executive Committee, HR Committee, Governance Committee, Volunteer Committee, and Executive Director's reports as presented above.
Moved: Matt
Seconded: Roy
Aye No Abstain
8 0 0
Carried

Current & Completed Business

Action Item Follow Up

  • Posting Board Intros to the website is still pending

Bikes and Animals Social Media Campaign

  • Further discussion still needed with Chris

Plan to Sell Bikes from the Downtown Shop

  • Board met with Chris on July 6, 2021 and a plan was discussed and minuted in that meeting

HR Consultation with ACSN - Sarah R. (2 min)

  • The HR Committee has a final meeting with Bill Clark scheduled for July 27 to wrap up work on the organization mind map
  • Al McCalder has found two volunteer consultants who are willing to help us with our bylaws and policies review and update, however, the aren't available until September 2021. This may be too tight of a timeline as the AGM usually happens in October and we'd need to circulate any Bylaw amendments to the membership. Thoughts?

Renewal with Seniuk - Chris C. (2 min)

  • Chris to provide an update
    • Seniuk is requesting a 25% increase to their rates. This is in negotiations.

Downtown Shop Mural - Sarah R. (5 min)



In Camera

MOTION
To go in camera
Moved:
Seconded:
Aye No Abstain
Carried
MOTION
To go out of camera
Moved:
Seconded:
Aye No Abstain
Carried

Board Volunteer Hour Tracking - ALL BOARD (1 min)

Adjournment

Meeting adjourned by Sarah at pm

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