Board Minutes May 2020: Difference between revisions
→Adjournment
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* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Food by:''' Mike P. | * '''Food by:''' Mike P. | ||
* '''Board attendance:''' | * '''Board attendance:''' Mike S., Matt, Talha, Annya, Rachel, Jeremy | ||
* '''Staff attendance:''' | * '''Staff attendance:''' Molly, Chris, Alex, Coreen | ||
* '''Regrets:''' | * '''Regrets:''' Sarah | ||
* '''Absent:''' | * '''Absent:''' Mike P., Husam | ||
* '''Guests:''' | * '''Guests:''' | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Annya at 7:15 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: June 8, 2020 @ 7:00pm | * Date: June 8, 2020 @ 7:00pm | ||
* Location: Zoom | * Location: Zoom | ||
* Chair: | * Chair: Matt | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Mike P. | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
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{{Motion | {{Motion | ||
|motion=To approve this May 11 agenda, the [[Board Minutes April 2020|April 2020]] minutes, and reports as presented below. | |motion=To approve this May 11 agenda, the [[Board Minutes April 2020|April 2020]] minutes, and reports as presented below. | ||
|first= | |first= Jeremy | ||
|second= | |second= Mike S. | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
*[ President's Report] | *[Verbal Update - President's Report] | ||
* | * Focus this past month has been on operations and finances. | ||
* Highlight of this past month was successfully securing the $40,000 loan | |||
* Have negotiated minimal rent payments for the time being | |||
* Will be sorting out property tax rebate for south shop | |||
* We're in a decent position, thanks to hard work of staff + board, transitioning to COVID-19 operational model. | |||
=== | === Treasurer's Report - Talha === | ||
* | * Loan application was successful! | ||
* Wage subsidy may be off the table, depending on our revenue | |||
=== Program Review Committee - Rachel/Matt/Annya === | === Program Review Committee - Rachel/Matt/Annya === | ||
* | * Have "supporter" stickers printed for fundraising efforts | ||
** Should put fundraiser on hold until restrictions are lifted (June, hopefully) | |||
=== Human Resources Committee - Jeremy === | === Human Resources Committee - Jeremy === | ||
* | * Successfully recruited a shop manager for the downtown shop - Alex Hindle | ||
== Current and Completed Business == | == Current and Completed Business == | ||
=== | === Downtown Shop Update - Alex (20 min) === | ||
* | * Took longer than outlined in timeline | ||
* Plan to be open this Thursday for a new/used parts sale (buy online and pick-up in store) and small emergency repairs, future open hours TBD | |||
* Safety measures for downtown shop imitates measures at south shop - limiting number of people in shop, frequent hand washing and sanitizing, following physical distancing rules, holding bikes for a certain number of days, will be putting up clear plastic to separate staff/volunteers and patrons. | |||
* Bike builders - Jan and Nathan - are working on building up bikes, and plan to get help of volunteers too | |||
* Seems to be quite a bit bike traffic along 105 Ave, and interested patrons peering in windows. | |||
** Having signage out on road could be effective at drawing passers-by in. | |||
=== Operational Updates - | === Operational Updates - Chris/Molly (20 min) === | ||
* | * Additional bike-builder (Nathan) hired until end of May at least | ||
** Nathan to be based out of downtown shop for 14 hrs/week | |||
** Will be working to build bikes to sell | |||
* Wage Subsidy Situation | |||
** As of last week, would need to take in no more than $16000 more revenue before we wouldn't qualify. | |||
** In an attempt to stay beneath that amount of revenue, we could focus on programming that doesn't generate as much revenue. | |||
** Wage subsidy is worth ~$12000 to us, so we'd need to make that to break even. | |||
** Will be receiving wage subsidy March and April | |||
** Are looking at hiring an additional bike builder to work under the wage subsidy | |||
** Today, Trudeau announced that they plan to extend the wage subsidy, with more details to come. | |||
* If we access CERB, it will work out better financially both for Bike Edmonton and staff | |||
* Staff were working full tilt in April, so having a bit more down time in May might work well. | |||
=== Fundraising - | === Fundraising - Molly (20 min) === | ||
* | * Molly is spending more time in the shop to fill volunteer gap | ||
* Fundraising put on the back burner for now | |||
* Some final pieces of the fundraising puzzle are being put in place, so when we're able to launch, we'll be ready. | |||
* Some fundraising conversations have been put on hold until we're ready to launch the campaign. | |||
=== Board Volunteer Hour Tracking - Jasmine (10 min) === | === Board Volunteer Hour Tracking - Jasmine (10 min) === | ||
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== New Business == | == New Business == | ||
=== Non-Profit Board Internship - Jasmine (10 min) === | |||
* Do we want to apply for and host another intern next year? | |||
* Jasmine to submit NPBI application by June 1st deadline | |||
* Board members to send any ideas for projects by Fri. May 22nd | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
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{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first=Jasmine | ||
|second= | |second=Matt | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first=Jasmine | ||
|second= | |second= | ||
|yes= | |yes= | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the meeting. | |motion=To adjourn the meeting. | ||
|first= | |first= Mike S. | ||
|second= | |second= | ||
|yes= | |yes= | ||