Board Minutes January 2020: Difference between revisions
→Adjournment
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* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Food by:''' Jasmine | * '''Food by:''' Jasmine | ||
* '''Board attendance:''' | * '''Board attendance:''' Matt, Jeremy, Mike S., Talha, Annya, Rachel, Jasmine | ||
* '''Staff attendance:''' | * '''Staff attendance:''' Chris Chan | ||
* '''Regrets:''' | * '''Regrets:''' | ||
* '''Absent:''' | * '''Absent:''' | ||
* '''Guests:''' | * '''Guests:''' Husam Charkeih, Chris Chan (intern) | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Mike S. at 6:51pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: February | * Date: February 10, 2020 | ||
* Location: | * Location: TBD | ||
* Chair: | * Chair: Rachel | ||
* Minute-taker: | * Minute-taker: Jasmine | ||
* Food by | * Food by: Husam | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
| Line 36: | Line 36: | ||
{{Motion | {{Motion | ||
|motion=To approve this January 13 agenda, the [[Board Minutes December 2019|December 2019]] minutes, and reports as presented below. | |motion=To approve this January 13 agenda, the [[Board Minutes December 2019|December 2019]] minutes, and reports as presented below. | ||
|first= | |first=Matt | ||
|second= | |second=Talha | ||
|yes= | |yes=6 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
=== President's Report - Jeremy === | === President's Report - Jeremy === | ||
*[ President's Report] | *[https://docs.google.com/document/d/1waiQN_DkFWXxSad0lTGdU2ylWJPLvFBGbNCzRdXlpQU/edit?ts=5e1bdee8 President's Report] | ||
* Should discuss alternatives to cheques for paying expenses; the (new) cheques are in the mail | |||
=== Treasurer's Report - Talha === | |||
*[ Treasurer's Report] | |||
* Reviewing internal controls (i.e., process mapping) will be worked upon in the near future | |||
* Money in both accounts, though in the slow season, stores are going down | |||
* Quickbooks only shoes expenses; revenue is missing | |||
=== Program Review Committee - _____ === | |||
* | |||
=== Human Resources Committee - _____ === | |||
* | * | ||
== Current and Completed Business == | == Current and Completed Business == | ||
== | === North Shop Lease negotiations - Jeremy (20 min) === | ||
* Interested in short-term lease to keep options open for new North Shop locations north of the river | |||
* Short-term lease interests also stem from aversion from committing to a long lease, financially | |||
* Property for sale at 105 Ave./113 St. | |||
** Empty building, former printshop (8250 ft^2, though will be down to ~2000 ft^2) | |||
** Will come back with a financial analysis of the property | |||
** Cost will likely be more than current North Community Bike Shop, though location is much better and on bike infrastructure | |||
** Could draw on volunteer power from Grant MacEwan students | |||
** Generally, higher profit potential compared to current location | |||
** Next steps are to get other staff to view the place, crunch numbers to see actual costs | |||
=== | === Board Volunteer Hour Tracking - Jasmine (10 min) === | ||
* [https://docs.google.com/spreadsheets/d/1WPjY-Q2xiBx1Pq-YUMcgny_aYi34VcpyC5v9Hss1jJQ/edit#gid=50 Hour Tracking Spreadsheet] | |||
* Spreadsheet vs. Google Form - which is preferred? | |||
* Google Form it is! Jasmine to work with Chris to set this up | |||
=== | === Board Blog - Rachel (10 min) === | ||
* | * Created a list of questions that board members can answer (not necessarily all of them) | ||
* | * Could post individual profiles on a regular basis on the blog | ||
* Would be added to the Bike Edmonton blog and linked to the board list on the website | |||
* Write it in a way that encourages members to get involved, and that makes potential funders feel comfortable in our board strength | |||
=== | == New Business == | ||
=== New Board Members - Jeremy (10 min) === | |||
* Husam | |||
** Jeremy spoke with Husam a few weeks back | |||
** Is a social teacher | |||
** Works with small businesses in the city to get funding and sponsorship | |||
** Conducts outreach and grant proposals for school | |||
{{Motion | |||
|motion=To add Husam Charkeih as a Bike Edmonton board member. | |||
|first=Jeremy | |||
|second=Matt | |||
|yes=6 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
* This will be a standing agenda item during board meetings to encourage some momentum in committees | * This will be a standing agenda item during board meetings to encourage some momentum in committees | ||
=== In Camera: === | === In Camera: === | ||
{{Motion | |||
{{Motion | |||
|motion=To go in camera | |||
|first=Matt | |||
|second=Rachel | |||
|yes=7 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To go out of camera | |||
|first=Jasmine | |||
|second=Rachel | |||
|yes=7 | |||
|no=0 | |||
|abstain=0 | |||
|result= | |||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting. | |||
|first=Jasmine | |||
|second= | |||
|yes= | |||
|no= | |||
|abstain= | |||
|result= | |||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2019-2020 Board minutes]] | [[Category:2019-2020 Board minutes]] | ||