Volunteer Appreciation Events Committee minutes March 20 2013: Difference between revisions
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Anna Vesala (talk | contribs) (Created page with "Notes from March 20, 2013 meeting Good Earth Cafe Coreen, Micah, Anna, Lee Date *April 27 may be too much on one day for volunteers and staff *BW spring hours begin April 17...") |
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Good Earth Cafe with Coreen, Micah, Anna, Lee | |||
Date | Date | ||
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*many volunteers are in school and doing exams until late April | *many volunteers are in school and doing exams until late April | ||
*Friday May 3? Saturday May 4? | *Friday May 3? Saturday May 4? | ||
What kind of event? Brainstorm | What kind of event? Brainstorm | ||
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Note from Chris Chan: he has a laser projector (light responds to noise) and bike-mounted speakers | Note from Chris Chan: he has a laser projector (light responds to noise) and bike-mounted speakers | ||
Budget | Budget | ||
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**donation of venue, supplies, food, swag/prizes | **donation of venue, supplies, food, swag/prizes | ||
*Board approved a $200 budget for 2013 Volunteer Appreciation Events at the March 20 meeting | *Board approved a $200 budget for 2013 Volunteer Appreciation Events at the March 20 meeting | ||
Who should be on this committee? | Who should be on this committee? | ||
*put call out to listservs for party planner volunteers :) | *put call out to listservs for party planner volunteers :) | ||
*Sarah H has offered to help on committee if asked | *Sarah H has offered to help on committee if asked | ||
Other forms of appreciation | Other forms of appreciation | ||
*camping bike trip, eg. Coreen's idea of Devon Campground, Lee's idea of S24O to Elk Island tipis | *camping bike trip, eg. Coreen's idea of Devon Campground, Lee's idea of S24O to Elk Island tipis | ||
When to do Volunteer Appreciation events? | When to do Volunteer Appreciation events? | ||
*could do one big Volunteer Appreciation at end of winter and one at start of winter | *could do one big Volunteer Appreciation at end of winter and one at start of winter | ||
*do smaller get-togethers every few months to encourage socialization (less formal) | *do smaller get-togethers every few months to encourage socialization (less formal) | ||
Coreen availability for committee meetings | Coreen availability for committee meetings | ||
*She starts F/T at EBC in beginning of April, but is also working at UofA until end of April | *She starts F/T at EBC in beginning of April, but is also working at UofA until end of April | ||
Next steps / timeline | Next steps / timeline | ||
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*'''next committee meeting April 6, 7, or 8''' | *'''next committee meeting April 6, 7, or 8''' | ||
**review feedback and determine what, where, when | **review feedback and determine what, where, when | ||
Actions | Actions | ||
Latest revision as of 07:58, 23 March 2013
Good Earth Cafe with Coreen, Micah, Anna, Lee
Date
- April 27 may be too much on one day for volunteers and staff
- BW spring hours begin April 17
- many volunteers are in school and doing exams until late April
- Friday May 3? Saturday May 4?
What kind of event? Brainstorm
- BW dance party
- karaoke party
- group ride
- bike prom (or mini bike prom to test out ideas for a public bike prom later in the year)
- house party + potluck
- swim day / pool party
- BW hot tub party
Note from Chris Chan: he has a laser projector (light responds to noise) and bike-mounted speakers
Budget
- could use $60/mo budget already allocated to BW volunteers... but we'd prefer to keep that $ for regular BW use
- could seek donations
- donation of venue, supplies, food, swag/prizes
- Board approved a $200 budget for 2013 Volunteer Appreciation Events at the March 20 meeting
Who should be on this committee?
- put call out to listservs for party planner volunteers :)
- Sarah H has offered to help on committee if asked
Other forms of appreciation
- camping bike trip, eg. Coreen's idea of Devon Campground, Lee's idea of S24O to Elk Island tipis
When to do Volunteer Appreciation events?
- could do one big Volunteer Appreciation at end of winter and one at start of winter
- do smaller get-togethers every few months to encourage socialization (less formal)
Coreen availability for committee meetings
- She starts F/T at EBC in beginning of April, but is also working at UofA until end of April
Next steps / timeline
- get volunteer feedback on type of event week of March 25-29 (online survey) / April 5 (verbal feedback)
- next committee meeting April 6, 7, or 8
- review feedback and determine what, where, when
Actions
- Anna will type up minutes
- Lee to draft email to send to volunteers as a survey of what kind of event they'd actually attend and call out for committee members
- Coreen will ask BW volunteers in person about what kind of event they'd actually attend and pitch the opportunity to be a committee member
- Micah, Anna will start to contact places for donations in kind before next meeting (April 6,7,8?)