Board Minutes March 2013: Difference between revisions
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=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
*'''Anna''' will send out possible July dates for mid-year goals check-in before March meeting. '''DONE''' | *'''Anna''' will send out possible July dates for mid-year goals check-in before March meeting. '''DONE''' | ||
*'''Paul''' will coordinate new signing authorities with bank before March meeting. | *'''Paul''' will coordinate new signing authorities with bank before March meeting. - Paul's saying early April. Carried forward. | ||
*'''Paul''' (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. | *'''Paul''' (voluntold?) will review Bylaws and draft edits re: board election of members in good standing by July 30. Carried forward. | ||
*'''Micah''' will find some good links/resources to board on how to use wiki and how to save folders/docs in Google Drive. Deadline: March 19th. | *'''Micah''' will find some good links/resources to board on how to use wiki and how to save folders/docs in Google Drive. Deadline: March 19th. Carried forward. | ||
*'''Anna''' will post all approved job descriptions and code of conduct to the wiki before next meeting. '''DONE''' | *'''Anna''' will post all approved job descriptions and code of conduct to the wiki before next meeting. '''DONE''' | ||
** See wiki main page > [[Policies]] > [[Job Descriptions: Board Members]] and [[Committee Chair Job Description]] and [[Code of Conduct: Board Members]] and started Policies Under Development page for [[Code of Conduct Grievance]] | ** See wiki main page > [[Policies]] > [[Job Descriptions: Board Members]] and [[Committee Chair Job Description]] and [[Code of Conduct: Board Members]] and started Policies Under Development page for [[Code of Conduct Grievance]] | ||
== New Business == | == New Business == | ||
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* Anna: could reports be submitted as a Google Doc that is 1) shared with board and staff 2) linked on the wiki agenda? Is this format useful? Easy? Efficient? What other formats are suggested? | * Anna: could reports be submitted as a Google Doc that is 1) shared with board and staff 2) linked on the wiki agenda? Is this format useful? Easy? Efficient? What other formats are suggested? | ||
* Discussion notes: | * Discussion notes: | ||
* Use "anyone with the link" setting. | |||
* Yes, we're trusting Google. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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**Justin typed up the SMART goal for the HR goal. | **Justin typed up the SMART goal for the HR goal. | ||
* Discussion notes: | * Discussion notes: | ||
* push to next meeting. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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* I am interested in organizing a conference for the fall of 2013 to gather bike commuters from across AB to share ideas. | * I am interested in organizing a conference for the fall of 2013 to gather bike commuters from across AB to share ideas. | ||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * There's interest from Canmore, Edmonton, Calgary, Devon, Leduc, Red Deer, Lethbridge ... might have a connection for cheap space in Red Deer. Focus will be commuter cycling. Interested in having speakers. Maybe everybody brings a 10-minute presentation on sthg that works in their own community. Goal: 40-ish ppl. Sarah imagined something larger scale: working grps, idea-sharing. Duncan: invite Cgy head of planning (Rollin Stanley). Chris: could get Devon MLA. Someone who attended Kickstand (Copenhaguenize) in Cgy. Prob dates: September? That's civic election time. Is that a good thing? Who's helping? Bern, Sarah, Molly, Neil if you need something specific. | ||
*We can learn from BikeBike's model of multi-city organizing. They set a theme for certain blocks of time, but individuals pitch particular talks. Kevin Schmidt has been very involved, also Hindle. | |||
* 1 day or 2? More socialization over 2. Maybe 1.5 days. | |||
* <span style="background: yellow;">Motion: The board supports the organization of an AB Bicycle Commuters Conference.</span> Moved Sarah, seconded Bern, carried. | |||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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*In light of Duncan taking a leave of absence. | *In light of Duncan taking a leave of absence. | ||
* Discussion notes: | * Discussion notes: | ||
* <span style="background: yellow;">Motion:</span> | * Leila is the VP now. She seems to have been busy. Is there someone who can be acting Pres if she's not into it? Adam can. Duncan will still be around to do media as a citizen or rep'ing the Complete Streets groups. | ||
* We also need an Advocacy Committee chair. Can it stand on its own without a board chair? The meeting is Duncan/Chris every month, with some others. Duncan will bring this up at the next AdvCom meeting. | |||
* Neil is intending to be involved in Complete Streets Oliver. Anna too. Maybe between the two of them they can rep EBC there fairly often. Duncan will add Adam and Bern to the CSS list, they will represent there. | |||
* ACTION: Duncan will call Leila. Making a decision on this is carried forward to next meeting. | |||
* <span style="background: yellow;">Motion: That we appoint as signing authorities Adam Burgess, Leila Sidi, Micah Cooper, and Paul Govenlock.</span> Moved by Neil, seconded by Anna, carried. | |||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
== In Camera Session (__ min)== | == In Camera Session (__ min)== | ||
*Duncan moves to go in camera, 2nded Lee, carried. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
== Adjournment == | == Adjournment == | ||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion: </span> Duncan, Anna, adjourned. | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2012-2013 Board minutes]] | [[Category:2012-2013 Board minutes]] | ||