Board Minutes March 2013: Difference between revisions
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* Minute-taker: Micah | * Minute-taker: Micah | ||
* Food by: | * Food by: | ||
ACTION ITEM: Bernadette to send out doodle poll, had to reschedule due to April 17 bike lanes consultation. | |||
== Reports == | == Reports == | ||
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[https://docs.google.com/document/d/1PCPGVqyZKfK86RWcq9x8sv5aaeYx3oLbOEZT0qAKfyQ/edit?usp=sharing Preisdent's Report March 2013] | [https://docs.google.com/document/d/1PCPGVqyZKfK86RWcq9x8sv5aaeYx3oLbOEZT0qAKfyQ/edit?usp=sharing Preisdent's Report March 2013] | ||
* Discussion notes: | * Discussion notes: | ||
* Was the doctors' letter released to the media with names? Neil-- it was. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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* [[Media:EBC Financial Report - February 2013.xlsx]] | * [[Media:EBC Financial Report - February 2013.xlsx]] | ||
* Discussion notes: | * Discussion notes: | ||
* Neil will talk to Paul about some concerns. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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[https://docs.google.com/document/d/1_EVo1dT0Q4TM3RSFvOly4Px-l8YhCDShxOBhlP3TAVc/edit Executive Director's Report March 2013] | [https://docs.google.com/document/d/1_EVo1dT0Q4TM3RSFvOly4Px-l8YhCDShxOBhlP3TAVc/edit Executive Director's Report March 2013] | ||
* Discussion notes: | * Discussion notes: | ||
* Why no summer student? CSJ will be oversubscribed, it's a long application. Hiring student for events hasn't been super-effective in the best. If we hire anyone it will be Tara for Spoke, and/or someone for adaptive bike program. | |||
* Do we need to put together a coalition in support of bike lanes for next time? We know who those people are from this time. We need women there!!! We don't necessarily want a go-to list, we want fresh people every time. | |||
* Should board members take on finding partnerships? Chris: there's a standard-issue email. The only real criteria: it can't be one-sided, has to be a reasonable discount for the promotion we give them. Doesn't have to be an on-going membership sponsorship, it could be in-kind donations for us. Sarah: could we get a copy of your standard email to share. Chris: yes. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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[[BikeWorks Report (Month) (Year)|BikeWorks Report]] | [[BikeWorks Report (Month) (Year)|BikeWorks Report]] | ||
* Discussion notes: | * Discussion notes: | ||
** | * Yay there's no more cash missing. | ||
* MEC is offering free bike maintainence seminars. Can we get some promotion there, for people to come use their new skills? Chris: some of the mechanics mention us. Their courses have been really popular. But the free one is not even hands-on. The hands-on one will be paid. Chris will try to have Bikeworks cards avail to distribute. | |||
* Chris: Volunteer Orientations will focus on soft skills, the actual procedures will come from documentation, which is not quite there yet. Bern: can we pair new volunteers with mentors? Chris: yes for mech skills, no for procedures because they keep changing. Adam: motivation and belonging important for new volunteers. Chris: yes, that's why orientation will focus on principles. | |||
*Proposed Spring sched seems ambitious. Some volunteers at BWN seemed a little concerned about have enough help. Does Coreen enforce a minimum # of volunteers per shift? Yes, two, hopefully 3-4. | |||
*Adaptive Bikes have already made $63 for us (donations). Institutions will pay, individuals not. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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* Reviewing examples of Executive Director performance evaluations. | * Reviewing examples of Executive Director performance evaluations. | ||
* Discussion notes: | * Discussion notes: | ||
* Just a brief update. That's it. | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
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[https://docs.google.com/document/d/1mD3ntdkHxuQAdCpqAtYp2cSEFiMyuxy4_wYUIptzOcI/edit?usp=sharing Advocacy Committee Report March 2013] | [https://docs.google.com/document/d/1mD3ntdkHxuQAdCpqAtYp2cSEFiMyuxy4_wYUIptzOcI/edit?usp=sharing Advocacy Committee Report March 2013] | ||
* Discussion notes: | * Discussion notes: | ||
* Focus on Complete Streets groups. Getting routes in the right places, traffic calming. The 83 ave one will have an open house when it gets nice, door-knocking, etc ... so we don't get a repeat of 76 ave. Next (and future) AdvCom meeting will be at United Cycle. Meeting coming up with Grant Mac rep (head of sustainability). | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
=== Adhoc Volunteer Appreciation Committee Report (5 min)=== | === Adhoc Volunteer Appreciation Committee (verbal) Report (5 min)=== | ||
* Micah, Lee, Anna, Coreen met in March to discuss the planning. | * Micah, Lee, Anna, Coreen met in March to discuss the planning. | ||
* Discussion notes: | * Discussion notes: | ||
* What is the budget for this? There's room in "event costs," etc in the budget. $400 def ok (for 2 events, spring and fall), if you have a great idea for a $500 event let us know. | |||
* We'll do a survey of volunteers. BW dance party, house party? hot tub party? Bike prom? Ride? | |||
* Important to be inclusive of older volunteers, etc. | |||
* Lee idea: lead a bike ride to elk island, camp in their tipis, bike back, all in a 24h timeframe. Possible July retreat idea? | |||
* <span style="background: yellow;">Motion:</span> | * <span style="background: yellow;">Motion:</span> | ||
* Action Items: '''Name''' will... by (deadline) | * Action Items: '''Name''' will... by (deadline) | ||
== Current & Completed Business == | == Current & Completed Business == | ||