Board Minutes February 2026: Difference between revisions
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=== President's Report === | === President's Report === | ||
* | *The CoE Ice and Snow clearing team will be having a ride-along with Keith and ice cream relationship-building meet-up. Keith is working with counsellors such that we will be able to speak issues that arise as the snow clearing budget is debated. | ||
=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
*[ | *[[Media:December_2025-_Notes_to_Financials.pdf|December_2025-_Notes_to_Financials.pdf]] | ||
*[[Media:December_2025-_Grant_Reporting.pdf|December_2025-_Grant_Reporting.pdf]] | |||
*[[Media:December_2025-_Comparative_Statement.pdf|December_2025-_Comparative_Statement.pdf]] | |||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
* | * | ||
{{Motion | |||
|motion= To increase the staffing budget at allow Alex to increase to 40 hours. | |||
|first= Adam | |||
|second= Rebecca | |||
|yes= all | |||
|no= none | |||
|abstain= | |||
|result= | |||
}} | |||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | |||
=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
* | *No updates. | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
*Keith, Tom, and Sarah had a meeting last month re: snow and ice. | |||
*Reinier talked to Mark Connolly of the Cycling Guide App-- wants to come to Edmonton, needs volunteers to try out the routes and would need $10k to work on bringing it to Edmonton and $36k total. Rainier was skeptical at first given that there are many navigation apps, but he says it's based on a bicycle comfort score for each route and an algorithm that works with Open Streetmap. Has a lot of monthly users in Ottawa. Rainier will get feedback from those in Ontario and work on connecting them with Edmonton partners. | |||
*OSFM reached out to us about making the bike valet happen again. They don't have a lot of money; but we could work together to get OSBA on board again and look for grants. A few thousand dollars would be a nicer-looking and more-secure fence. They'd like us to be open for 4 hours on Sunday in addition to the 8h on Saturday. | |||
*Reinier, Marcel and Karl have agreed to prepare a season report in the next 2 weeks. We may need some advocacy committee budget (up to $200) to make the report pretty and give in-kind payments to volunteers for helping us. | |||
=== Governance Committee Report === | === Governance Committee Report === | ||
*Met; discussed taking an inventory of all policies and centralizing them. Would like especially to work on volunteer code of conduct and a dispute resolution policy. There is a volunteer handbook but it's so out-of-date that it's not used anymore. There is a key-holder agreement that is signed when someone gets a key. Volunteers are covered by WCB. | |||
*Meeting minutes: https://docs.google.com/document/d/1kN4a7yKAMEC2vvQHnNPSBc-AgQoMiKmYDak3_cxH73k/edit?usp=drive_link | |||
=== Co-directors' Report === | === Co-directors' Report === | ||
*January picked up a bit in the shop. There's been some nice work done on the overhead shelving. System is set up for eco-trust grant tracking. Done some strategic planning for shop operations, looking at pros and cons of continuing to offer full-service repair for one thing, and there is a volunteer survey out on that topic. >70 tuned bikes in storage for the spring sale, and lots in the shop as well. A powered stand with recently installed. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first=Adam | ||
|second= | |second=Rebecca | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 137: | Line 157: | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first=Adam | ||
|second= | |second=Rebecca | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 7:58 pm. | ||
|first= | |first=Adam | ||
|second= | |second=Tom | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||