Board Minutes September 2025: Difference between revisions
→Current & Completed Business
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=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
*draft budget | * There is a new lease for the storage space to be finalized shortly. | ||
* Casino brought in $84k-- more than expected. | |||
* The draft budget is essentially a status quo budget. Currently projecting a $70k surplus, might be more like 30-40k with the bike builder raises in the budget. There are no retroactive raises in the agreement. COL incr is not currently budgetted-- general agreement that it should be. | |||
* We will vote on the budget next meeting. | |||
*[[Media:July_2025_Notes_to_the_Financial_Statements.pdf|July_2025_Notes_to_the_Financial_Statements.pdf]] | |||
*[[Media:July_2025_Statement_of_FInancial_Position.pdf|July_2025_Statement_of_FInancial_Position.pdf]] | |||
*[[Media:July_2025_Comparative_Statement.pdf|July_2025_Comparative_Statement.pdf]] | |||
*[[Media:July_2025_Grant_Reporting_Spreadsheet.pdf|July_2025_Grant_Reporting_Spreadsheet.pdf]] | |||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
* | *No report. | ||
=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
*Met last week re: operationalizing the eco-trust grant. | *Met last week re: operationalizing the eco-trust grant. Probably will not put much work into detailing that for the budget because it will be either self-contained project funding, or will offset operational expenses to some extent, so keeping it self-contained in the budget is essentially a conservative scenario. | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
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ACTION ITEM: Tom will send Adam a pdf of the new bylaws, for posting prior to the AGM. | ACTION ITEM: Tom will send Adam a pdf of the new bylaws, for posting prior to the AGM. | ||
=== Co-directors Report === | |||
* We currently have more bikes than ever, got some from bike swap, etc. Lot of business as usual. Alex has been away. Jan came back this wk. August revenue down year over year, but last year August was anomalous. Bike builder hours may come out lower than budgetted. Still wondering about hiring for the winter-- Suzanne wants to come back, so we're happy about that-- Jesse and Jay haven't been putting in a lot hours, if they and Brahm come back for the winter we should be good, otherwise might need to hire. Did some repairs- AC, hot water, doors. Will make a rough reno plan and budget for possibly knocking out a wall in the front and getting rid of the new parts room to make more room for bike sales. Coreen will send Adam a written report with some nice reviews, to link in the minutes. Jan may put on some more classes, we'll see how much demand there is in the winter. We've soft-launched Right-to-Ride, tracking participants, running into some hiccups to work out before we start outreach or publicity (though word is getting out among the houseless, introducing some conundrums for reflection). | |||
* Co-directors want to talk about getting a CSJ student for next summer to help with events, outreach, maybe help somehow with the Eco-Trust work. It could be used as an in-kind expense for the Eco-trust grant. There was no opposition from the board. | |||
* Met with Dylan from CoE archives, will send him some more stuff that relates to BE and EBC history. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
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* Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy] | * Reminder of [https://apps.bikeedmonton.ca/w/Conflict_of_Interest_Policy conflict of interest policy] | ||
* | * | ||
== New Business == | == New Business == | ||
=== AGM and Board Retreat planning (__ min)=== | === AGM and Board Retreat planning (__ min)=== | ||
* 2 board members welcoming: | * 2 board members welcoming: -- | ||
* 2 board members with laptops for verifying memberships and recording attendance: | * 2 board members with laptops for verifying memberships and recording attendance: Rebecca, Adam. Coreen could bring shop laptop. | ||
* How to sell memberships: | * How to sell memberships: Coreen can bring a square terminal to accept payments. | ||
* | * Brainstorming area for sharing fun, celebratory ideas. | ||
* | * | ||
** | ** | ||
* Date for retreat: | * Date for retreat: November 16th. | ||
** | ** | ||
** | ** | ||
| Line 124: | Line 107: | ||
{{Motion | {{Motion | ||
|motion= To provide notice of the Annual General Meeting (October 26th) and Special Resolution to amend bylaws at the earliest opportunity. | |motion= To provide notice of the Annual General Meeting (October 26th) and Special Resolution to amend bylaws at the earliest opportunity. | ||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 134: | Line 117: | ||
=== New Business Item 2 (__ min)=== | === New Business Item 2 (__ min)=== | ||
* | * Sports Central and You Can Ride 2 are looking or more space-- they floated the possibility to partner with us. Keith feels the timing probably doesn't work well. | ||
=== Conflict of Interest disclosure=== | |||
* | *A bike rack client will be paying Keith to do an installation. Bike Edmonton is not paying him. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Colin | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at _826_pm. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||