Board Minutes June 2025: Difference between revisions
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* Board attendance: Derek K, Brad, Stella, Colin, Karl, Rebecca, Keith, Adam, Derek W, Heather (virtual), Tom (virtual) | * Board attendance: Derek K, Brad, Stella, Colin, Karl, Rebecca, Keith, Adam, Derek W, Heather (virtual), Tom (virtual) | ||
* Staff attendance: Coreen | * Staff attendance: Coreen | ||
* Regrets: | * Regrets: Matt | ||
* Absent: | * Absent: none | ||
* Guests: | * Guests: none | ||
== Call to Order == | == Call to Order == | ||
| Line 21: | Line 21: | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: July | * Date: July 21, 2025, 6:30pm (the 14th is a conflict with the City Nerd) event. | ||
* Location: | * Location: | ||
* Chair: Keith | * Chair: Keith | ||
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=== Bargaining Committee Report === | === Bargaining Committee Report === | ||
* | *[[Media:BE_CUPE_1099_Working_DRAFT.pdf|BE_CUPE_1099_Working_DRAFT.pdf]] | ||
*Discussion: | *Discussion: | ||
*Bargaining is going great. Reps are having fun. There is agreement that a typical Collective Agreement is too restrictive, so it is kind of a hybrid agreement with guiding principles stated at the outside which are intended to be upheld throughout. Prioritized accessibility & readability of the agreement while setting a high standard for the organization. They will be at the table again tomorrow and the next day, so feedback from tonight will be incorporated. | *Bargaining is going great. Reps are having fun. There is agreement that a typical Collective Agreement is too restrictive, so it is kind of a hybrid agreement with guiding principles stated at the outside which are intended to be upheld throughout. Prioritized accessibility & readability of the agreement while setting a high standard for the organization. They will be at the table again tomorrow and the next day, so feedback from tonight will be incorporated. | ||
| Line 46: | Line 46: | ||
*It was quite a mental exercise writing for current long-term / dedicated staff as well as any potential new staff. | *It was quite a mental exercise writing for current long-term / dedicated staff as well as any potential new staff. | ||
*Current clause suggests a mandate for board to write grants to find COL increases-- should be made more open-ended, a shared responsibility between staff and board, including all revenue streams, while still recognising that it is an expectation to prioritise COL increases. | *Current clause suggests a mandate for board to write grants to find COL increases-- should be made more open-ended, a shared responsibility between staff and board, including all revenue streams, while still recognising that it is an expectation to prioritise COL increases. | ||
*Some clauses currently reference involving the Union, which should be clarified to refer the workers, not CUPE. The intention is for workers to always have access to CUPE representation if needed, but for no one to | *Some clauses currently reference involving the Union, which should be clarified to refer the workers, not CUPE. The intention is for workers to always have access to CUPE representation if needed, but for no one to ever have to contact the union if all is going well. | ||
*Re: the Volunteer clause: If layoffs were needed, replaced by volunteer labour, we would not be in violation of the clause because it would be financial pressures necessitating the layoffs, with the volunteer replacement coming after. But what if it was a change in strategic direction, or for example a great new volunteer who wants to do social media or something like that? It could be done if it were approved by the LMCC; even then you risk a grievance, and that's just a risk you take. This discussion raises the stakes on who represents staff on the LMCC - yes, there could be conflict. CUPE 1099 president is an ex-officio member of the LMCC, so they would be aware of our decision-making in that capacity. How is staff representation on the LMC determined? - by the staff-- and if there's serious conflict between them they could involve the union. | *Re: the Volunteer clause: If layoffs were needed, replaced by volunteer labour, we would not be in violation of the clause because it would be financial pressures necessitating the layoffs, with the volunteer replacement coming after. But what if it was a change in strategic direction, or for example a great new volunteer who wants to do social media or something like that? It could be done if it were approved by the LMCC; even then you risk a grievance, and that's just a risk you take. This discussion raises the stakes on who represents staff on the LMCC - yes, there could be conflict. CUPE 1099 president is an ex-officio member of the LMCC, so they would be aware of our decision-making in that capacity. How is staff representation on the LMC determined? - by the staff-- and if there's serious conflict between them they could involve the union. | ||
*Wage Reopener clause has yet to be drafted-- the spirit is that we respond to events as they come up, rather than building in some particular wage increase multiple years out. It might be a more broad Clause Reopener rather than on wages specifically. | *Wage Reopener clause has yet to be drafted-- the spirit is that we respond to events as they come up, rather than building in some particular wage increase multiple years out. It might be a more broad Clause Reopener rather than on wages specifically. | ||
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=== President's Report === | === President's Report === | ||
* | *No report this month. | ||
=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
*[ | *[[Media:May_2025_Notes_to_the_Financial_Statements.pdf|May_2025_Notes_to_the_Financial_Statements.pdf]] | ||
*[[Media:Treasurer_Report_-_25-06-16.pdf|Treasurer_Report_-_25-06-16.pdf]] | |||
*[[Media:May_2025_Statement_of_FInancial_Position.pdf|May_2025_Statement_of_FInancial_Position.pdf]] | |||
*[[Media:May_2025_Grant_Tracking.pdf|May_2025_Grant_Tracking.pdf]] | |||
*Robin responded with some ideas about a contingency fund, will discuss next month. | |||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
* | *No report this month. | ||
=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
* | *No report this month. | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
*No report this month, but we will reschedule the next meeting out of respect for the City Nerd event July 14th. | |||
=== Governance Committee Report === | === Governance Committee Report === | ||
*[[Media:Governance_Committee_Report_-_June_2025.docx|Governance_Committee_Report_-_June_2025.docx]] | |||
*By-law changes will be circulated before next mtg. (Draft: https://drive.google.com/drive/folders/1JaSQ6Z-oYsT3yB--7uwT2xu7QWdUMBBn?usp=drive_link) | |||
=== Co-Directors Report === | |||
*Spring has been good. Ppl are riding bikes. We are between full capacity and breaking point in the shop. Revenues good. May gross was almost $40k. Stock of bikes is lowest in the last yr, because things have been selling. Jan will be away for most of July-Aug and Jay is healing from an injury, will be back in July, but we may be below our target bike builder hours on the year. Donations are rolling in, including some good ones from Eco-Station staff, after we did some training with them on bike selection. The Eco-Trust grant may help reverse this, and if that works out we might still have record stock in the spring. Big stock order just came in. We have a front door between the annex and the shop now! Coreen wants to get volunteers doing more bike sales. We've been short volunteers some nights, and other night have been over-served, "constant battle." Courses have been popular especially 101, Caleb will be taking over teaching those, as well the bike-building nights while Jan is gone. | |||
*Despite not having a spring bike sale, word-of-mouth about us seems strong. | |||
== Current & Completed Business == | == Current & Completed Business == | ||
| Line 78: | Line 89: | ||
'''COMPLETED''' | '''COMPLETED''' | ||
* | *No Items. | ||
== New Business == | == New Business == | ||
=== New Business Item 1 (__ min)=== | === New Business Item 1 (__ min)=== | ||
* | *No Items. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:40pm. | ||
|first= | |first=Adam | ||
|second= | |second=Keith | ||
|yes= | |yes=all | ||
|no= | |no=none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||