Board Minutes January 2025: Difference between revisions
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→Film Festival proposal from volunteer Ken (8 min)
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== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: | * Date: February 10th | ||
* Location: | * Location: Downtown shop | ||
* Chair: | * Chair: Keith | ||
* Minute-taker: | * Minute-taker: Adam | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
| Line 40: | Line 40: | ||
=== President's Report === | === President's Report === | ||
*No big news. | *No big news. The minute-taker was struggling with the wifi. | ||
=== Treasurer's & Finance Committee Report === | === Treasurer's & Finance Committee Report === | ||
*Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role. | *Derek W sought direction on how he can provide information most helpfully to the board. He will continue to orient himself to the role. | ||
*Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- | *Marcel reports by email that we made a small surplus in November, which is fantastic for that month. Keith will update our projections-- we expect to remain solvent through the spring. | ||
*[[Media:November_2024_Wage_Accrual.pdf|November_2024_Wage_Accrual.pdf]] | |||
*[[Media:November_2024_Accountes_Receivable_Aging_Summary.pdf|November_2024_Accountes_Receivable_Aging_Summary.pdf]] | |||
*[[Media:November_2024_Statement_of_Financial_Position.pdf|November_2024_Statement_of_Financial_Position.pdf]] | |||
*[[Media:November_2024_Comparative_Profit_Loss.pdf|November_2024_Comparative_Profit_Loss.pdf]] | |||
*[[Media:November_2024_Notes_to_the_financials.pdf|November_2024_Notes_to_the_financials.pdf]] | |||
*[[Media:November_2024_DETAILED_Comparative_Profit_Loss.pdf|November_2024_DETAILED_Comparative_Profit_Loss.pdf]] | |||
*[[Media:November_2024-_Grant_Tracking.pdf|November_2024-_Grant_Tracking.pdf]] | |||
*[[Media:November_2024_Accounts_Payable_Summary.pdf|November_2024_Accounts_Payable_Summary.pdf]] | |||
*Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet. | *Coreen needs admin access to our Stripe account, is currently locked out. Chris has not got back to her yet. | ||
=== H.R. & Ops Committee Report === | === H.R. & Ops Committee Report === | ||
* | *https://docs.google.com/document/d/1SwEpdWG6kTFI7DE59XoQEF6mEacK67rF0TEAiCCi8tU/edit?usp=sharing | ||
=== Fundraising Committee Report === | === Fundraising Committee Report === | ||
* | *https://drive.google.com/open?id=1mcivy9UFnqt4i1-rIPy-Zn61yg9LdbCWJSm0IJK4kf0 | ||
*Rebecca will work on the CIOG grant, due Jan 29th. | |||
*Adam will email Colin to make sure we have a casino volunteer coordinator. | *Adam will email Colin to make sure we have a casino volunteer coordinator. | ||
=== Advocacy Committee Report === | === Advocacy Committee Report === | ||
* There will be a TOR for next meeting, particularly with respect to the 2 elections | * There will be a TOR for next meeting, particularly with respect to the 2 elections this yr. | ||
=== Bargaining Committee Report === | === Bargaining Committee Report === | ||
| Line 66: | Line 75: | ||
=== Updates on Action Items From Previous Meeting (5 min)=== | === Updates on Action Items From Previous Meeting (5 min)=== | ||
* '''Everyone''' log your [https://docs.google.com/spreadsheets/d/12OxxKTdlQxDTp9UKxrsPLliKAL9rNDcfxQ2SoDW8Akw/edit?usp=sharing estimated volunteer hours] for the past month. | * '''Everyone''' log your [https://docs.google.com/spreadsheets/d/12OxxKTdlQxDTp9UKxrsPLliKAL9rNDcfxQ2SoDW8Akw/edit?usp=sharing estimated volunteer hours] for the past month, or the secretary will estimate for you. | ||
* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar) | * '''Committee Chairpersons''' to post all committee meetings to Bike Edmonton Events calendar (unless the event must explicitly be private: then use "Bike Edmonton Internal" calendar) | ||
| Line 78: | Line 87: | ||
*We have permits for renos, just waiting for a master electrician to sign off. | *We have permits for renos, just waiting for a master electrician to sign off. | ||
*Suzane and Brahm will be working as bike builders-- they are available only until April. | *Suzane and Brahm will be working as bike builders-- they are available only until April. | ||
*Shop has been fairly | *Shop has been fairly quiet Dec-Jan, as usual. | ||
=== Waste Grant update (__ min)=== | === Waste Grant update (__ min)=== | ||
| Line 92: | Line 101: | ||
=== Overtime and Volunteer Policy (7 min)=== | === Overtime and Volunteer Policy (7 min)=== | ||
*Tabled. | *[[Media:Bike_Edmonton_Hours_of_Work_and_Overtime_Policy_-_DRAFT_Rev.B.docx|Bike_Edmonton_Hours_of_Work_and_Overtime_Policy_-_DRAFT_Rev.B.docx]] | ||
*Tabled to give everyone a chance to review. | |||
=== Film Festival proposal from volunteer Ken (8 min)=== | |||
*Ken introduced himself-- a volunteer since 2016. He is doing his MBA. | |||
*"I'm the good idea fairy." 2 yrs ago Michael Janz sponsored a bike-related film at the Garneau. Knowing that June is bike month and it's 6 months away. | |||
*Elevator Pitch: we do a film festival to raise awareness about Bike Edmonton. We get sponsors, other organizations help us pay for this, it brings cyclists together. Doesn't want Bike Edmonton to pay for it. | |||
*Rebecca and Ken got some numbers from Metro-- ~$700 for a screening (staffing, etc-- depends on day of the week). Ken was thinking 2 films/day x 2 days. | |||
*What he needs from the board: permission. Maybe merchandise-- he feels Bike Edmonton doesn't push it's brand as well as it could. Volunteers for valet, concession, ticket sales. | |||
*Keith suggests we committ $600 (to fund at least one film) and encourage them to find sponsors for more. | |||
*Adam: concerned about time at board meetings, inquiries coming to the info@ address, etc. Adam would not want to approve this unless there was support from a consensus of shop managers. | |||
*Coreen echos that there will be an implied budget for staff time regarding the above concerns, and June will be our busiest month. She doesn't see herself having a lot of time for this. | |||
*Karl feels this sounds like a good advocacy opportunity-- suggests we find some media partners. Ken intends to contact CJSR, CKUA, CBC. | |||
*Ken feels he has a track record of organization successful events for BE, albeit that they've always been smaller. | |||
** | ** | ||
** | ** | ||
{{Motion | {{Motion | ||
|motion= | |motion= That the board ask Ken to assess interest from possible sponsors and report back to the Fundraising Committee. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | * <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date). | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 129: | Line 146: | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Keith | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 8:30pm. | ||
|first= | |first= Keith | ||
|second= | |second= Derek W | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||