Board Minutes September 2024: Difference between revisions
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* Chair: | * Chair: | ||
* Minute-taker: Adam | * Minute-taker: Adam | ||
== Approval of Agenda, Minutes, Reports (29 min) == | == Approval of Agenda, Minutes, Reports (29 min) == | ||
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We asked for volunteers to help with the routine audit, and received 9 responses! These need to be reported on at the AGM. | We asked for volunteers to help with the routine audit, and received 9 responses! These need to be reported on at the AGM. | ||
=== H.R. & Ops Committee Report (8 min) === | === H.R. & Ops Committee Report (8 min) === | ||
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* | * | ||
* October 27th may be too early for auditted financials. Will do November 3rd. Adam will book a space and send notice to members. Keith and Marcel will contribute paragraphs to an annual report to be put together by Colin. Board retreat should be w/e of Nov 16-17 or 23-24, and we can talk about the agenda for that later. | * October 27th may be too early for auditted financials. Will do November 3rd. Adam will book a space and send notice to members. Keith and Marcel will contribute paragraphs to an annual report to be put together by Colin. Board retreat should be w/e of Nov 16-17 or 23-24, and we can talk about the agenda for that later. | ||
== New Business == | == New Business == | ||
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Colin supports something like scenario 2, with a commitment to fundraising to make it happen. | Colin supports something like scenario 2, with a commitment to fundraising to make it happen. | ||
Keith mentions the best way to raise revenue is to leverage volunteers, and the AGM is the best time to tell membership how they can best help us-- ex bike-building. Bike building is about 50/50 paid/vounteer-- volunteer should be higher. Alex and Coreen agree should mobilize more volunteer time-- but it will take staff time. And the volunteers aren't nearly so productive in that time. Do the paid bike builders really yield that much revenue over and above their salaries? Keith has looked at it in different ways and it's hard to say. For examples the hours they've all listed on bike tags only equals 50% of the hours they've been paid for. Coreen mentions that they do spend significant hours on shop maintenance in other ways | Keith mentions the best way to raise revenue is to leverage volunteers, and the AGM is the best time to tell membership how they can best help us-- ex bike-building. Bike building is about 50/50 paid/vounteer-- volunteer should be higher. Alex and Coreen agree should mobilize more volunteer time-- but it will take staff time. And the volunteers aren't nearly so productive in that time. Do the paid bike builders really yield that much revenue over and above their salaries? Keith has looked at it in different ways and it's hard to say. For examples the hours they've all listed on bike tags only equals 50% of the hours they've been paid for. Coreen mentions that they do spend significant hours on shop maintenance in other ways. | ||
{{Motion | {{Motion | ||
|motion= | |motion= To pass scenario 2, with increasingly optimistic fundraising projections to make it balanced. | ||
|first= Colin | |first= Colin | ||
|second= Marcel | |second= Marcel | ||
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It was determined to set a special meeting for Sunday, September 15th, at 7pm. Open to staff. | It was determined to set a special meeting for Sunday, September 15th, at 7pm. Open to staff. | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Sarah | ||
|second= | |second= Adam | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
| Line 278: | Line 234: | ||
{{Motion | {{Motion | ||
|motion=To move out of camera]</i> discussion. | |motion=To move out of camera]</i> discussion. | ||
|first= | |first= Adam | ||
|second= | |second= Sarah | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at | |motion=To adjourn the meeting at 10:03 pm. | ||
|first= | |first= Keith | ||
|second= | |second= Sarah | ||
|yes= | |yes= all | ||
|no= | |no= none | ||
|abstain= | |abstain= | ||
|result= | |result= | ||