Board Minutes August 2024: Difference between revisions

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Board Minutes August 2024 (view source)

Revision as of 12:14, 6 September 2024

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=== Treasurer's Report ===
=== Treasurer's Report ===
*Covers financial statments till end of June. (the end of Aug will be end of our financial year). YTD $26k positive. Shop fees and refurbished bike sales down, as would be typical for this month. Total salary down by $1500 due to perhaps bike builders not putting in as many hours. Operating account as of today: $98k, including $12k for winter cities grants-- we have learned that a Winter Cities grant in 2022 was never spent, so some board members have been putting together a proposal to spend it (see below). Also includes $13.5k CIOG (but that's very flexible $. Marcel feels we're looking good, surprisingly. As always, there's also the casino account and the outstanding loan from Adam.
*Covers financial statments till end of June. (the end of Aug will be end of our financial year). YTD $26k positive. Shop fees and refurbished bike sales down, as would be typical for this month. Total salary down by $1500 due to perhaps bike builders not putting in as many hours. Operating account as of today: $98k, including $12k for winter cities grants-- we have learned that a Winter Cities grant in 2022 was never spent, so some board members have been putting together a proposal to spend it (see below). Also includes $13.5k CIOG (but that's very flexible $). Marcel feels we're looking good. As always, there's also the casino account and the outstanding loan from Adam.
 
-CIP grant reporting? - not discussed.


=== H.R. & Ops Committee Report ===
=== H.R. & Ops Committee Report ===
*Jonathan's recent email indicates that staff are working on a task list as requested by the board.
*Jonathan's recent email indicates that staff are working on a task list as requested by the board.
-TOR?


=== Finance Committee Report ===
=== Finance Committee Report ===
*Nothing for now.
*Nothing for now.
-TOR?


=== Fundraising Committee Report ===
=== Fundraising Committee Report ===
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=== Winter Biking grant update (Sarah - 15 mins)===
=== Winter Biking grant update (Sarah - 15 mins)===
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* Taking a page from Banff/Canmore, the proposal is to provide tires for participants, as well as 5 bikes for a few lucky participants (Keith to build up), as well as some upcycled pogeys (Keith), also some lights and fenders up to 10 sets based on needs, and 5 winter cycling skirts/kilts from local business JJ Wool, a great way to keep thighs warm. The idea is to remove barriers to women and other communities cycling. Also a mentorship program pairing participants with a mentor in their neighborhood, who would meet with the novice cyclist at onset of winter conditions and help them through their first few rides. Also to partner with Let's Bike There, YEG Bike Coalition, and Fancy Womens Bike Ride on some event rides. Would also like to offer 4h shop time to participants (Nov to Feb) for winter upgrades/repairs. All funds will come from existing outstanding grants, only the shop time would have to come from BE. The administrative time would be done by Sarah, in coordination with the shop managers. Coreen reflects that this sounds like a great plan-- could the shop time be charged to the grant? Sarah thinks maybe not, the CoE person wants the majority to still go to studded tires as originally granted. Coreen would like notice if other supplies like fenders are required in the shops. Adam flagged that two of our busiest board members are offering a lot of time in this proposal-- Sarah feels this a big priority in terms of the organization's vision and mission. Coreen notes that previous board initiatives have ended up falling to staff-- Sarah reiterates her commitment.
* Taking a page from Banff/Canmore, the proposal is to provide studded tires for participants, as well as 5 bikes for a few lucky participants (Keith to build up), and as some upcycled pogeys (Keith), also some lights and fenders up to 10 sets based on needs, and 5 winter cycling skirts/kilts from local upcycling business JJ Wool, a great way to keep thighs warm. The idea is to remove barriers to women and other communities cycling. Also a mentorship program pairing participants with a mentor in their neighborhood, who would meet with the novice cyclist at onset of winter conditions and help them through their first few rides. Also to partner with Let's Bike There, YEG Bike Coalition, and Fancy Womens Bike Ride on some event rides. Would also like to offer 4h shop time to participants (Nov to Feb) for winter upgrades/repairs. All funds will come from existing outstanding grants, only the shop time would have to come from BE. The administrative time would be done by Sarah, in coordination with the shop managers. Coreen reflects that this sounds like a great plan-- could the shop time be charged to the grant? Sarah thinks maybe not, the CoE person wants the majority to still go to studded tires as originally granted. Coreen would like notice if other supplies like fenders are required in the shops. Adam flagged that two of our busiest board members are offering a lot of time in this proposal-- Sarah feels this a big priority in terms of the organization's vision and mission. Coreen notes that previous board initiatives have ended up falling to staff-- Sarah reiterates her commitment.
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{{Motion
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  |no=
  |abstain=
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* <span style="background: lime;">Action Items:</span> '''name''' will ____ by (date).


=== AGM Planning & Board recruitment (Adam - 10 mins)===
=== AGM Planning & Board recruitment (Adam - 10 mins)===
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