2023 AGM: Difference between revisions
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Marcel: That's the Metro fundraiser. It went into donations, not under "fundraisers". | Marcel: That's the Metro fundraiser. It went into donations, not under "fundraisers". | ||
Chris: What's the status of repayment of the CEBA loan? | Chris Chan: What's the status of repayment of the CEBA loan? | ||
Marcel: We are asking for forgiveness via a letter. It is due in January; if we don't pay it goes to $60,000. We are asking to extend the foregiveness and keep owing $40,000 for another year. | Marcel: We are asking for forgiveness via a letter. It is due in January; if we don't pay it goes to $60,000. We are asking to extend the foregiveness and keep owing $40,000 for another year. | ||
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Kelly: When we tried to put together the Gratitude Report, I saw that we needed to record where and how our donations come in better. Getting names and contact info was tricky. | Kelly: When we tried to put together the Gratitude Report, I saw that we needed to record where and how our donations come in better. Getting names and contact info was tricky. | ||
Coreen: Where are the tips going in the comparative statement? | |||
Kelly: I am not sure. We will bring that question to Robin (book-keeper). | |||
Coreen: No grant revenue is listed. But the expenses for the Bike valet is. Why? | Coreen: No grant revenue is listed. But the expenses for the Bike valet is. Why? | ||
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Kelly and Marcel: The grant for the bike valet project came in late. | Kelly and Marcel: The grant for the bike valet project came in late. | ||
Chris: The normal accounting practice would be to record both the revenue and expenses on the same report. Can we properly reflect the grant revenue? | |||
Kelly: We will bring that question to Robin (book-keeper). | |||
Marcel: The expenses for the bike valet are also straddling two financial years. I am not sure how Robin split them. | |||
Kelly: Greg also included an admin fee that covered his time, as part of the bike valet expenses. | |||
Keith Heslinga: Even though we might go out and get audited, in reality we're still 70 grand in the hole? and you're gonna get us better numbers based on these questions? | |||
Marcel: Yes. | |||
{{Motion | {{Motion | ||
|motion=To approve the reports as presented. | |motion=To approve the reports as presented, but with the understanding that the financial report should be edited based on where donations are recorded and the revenue of the valet project. | ||
|first= | |first= Keith Heslinga | ||
|second= | |second= Devin Clarke | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
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=== Budget Update - Marcel Huculak === | === Budget Update - Marcel Huculak === | ||
* With ongoing union negotiations, uncertainty in south shop location/rent, the board plans to finalize the budget in the new term | * With ongoing union negotiations, uncertainty in south shop location/rent, the board plans to finalize the budget in the new term | ||
*The lease for the south shop expires at the end of November. We will then begin renting month-to-month at the same rate for now. | |||
*We plan to approach the landlord one more time, leveraging a tax break in his property taxes. | |||
* It is not required to approve budget at a general meeting by policy or bylaw, the board may approve budget. It's only very recently that the board has brought the budget for approval at a general meeting | * It is not required to approve budget at a general meeting by policy or bylaw, the board may approve budget. It's only very recently that the board has brought the budget for approval at a general meeting | ||
* Both staff and board have been working on the budget | * Both staff and board have been working on the budget | ||
==== Questions from the Floor: ==== | ==== Questions from the Floor: ==== | ||
Charlotte: In that chat, we talked about how Greg and I started a fundraising team. Sign up if you want to help out by emailing me! | |||
Kelly: You can sign up for an ad-hoc committee without being on the board. | |||
Marcel: Do we have a fundraising plan? | |||
Charlotte: Rough plan. We will need all hands on deck. Alexandra has fundraising experience. | |||
Marcel: Additional comment, we can pay our rent with our Casino revenue for this year. | |||
== Board Elections Kelly, Andi, Ceileigh == | == Board Elections Kelly, Andi, Ceileigh == | ||
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**Nazz Baksh | **Nazz Baksh | ||
**Sarah Bisbee | **Sarah Bisbee | ||
**Keith Heslinga | |||
**Matt Hoyt | |||
** In absentia: Gino Akbari | |||
** In absentia: Daniel Adams | |||
*Nominations and Candidate Introductions (1 min each) | *Nominations and Candidate Introductions (1 min each) | ||
Nazz Baksh: I have been sitting as an observer for the past 3 months at board meetings. I see some immediate challenges, but my day job is a CPA, so I am excited to participate. | |||
Sarah Bisbee: Mom of four and we live car free with cargo bikes! Genuinely interested and supportive of the mission of Bike Edmonton. I am a lawyer in commercial law and have sat on several different boards. | |||
Gino Akbari, presented by Andi: New member, familiar with Matt Hoyt. Matt says: He ran for council, very community oriented. Dancer, active on Instagram. | |||
Daniel Adams, presented by Andi: Growing interest in accessible biking in Edmonton and growing the cycling community. Co-founder of regenerative landscape business. Wants the city to be more accessible with green spaces and accessible paths. | |||
Matt Hoyt: Started on the board in 2019. Interested in infrastructure and growing the practical and family cycling community. I own the Normaal bike shop. | |||
Keith Heslinga: On the board previously. I absolutely adore bikes and making strange bikes. I love hanging out at the shops. | |||
*Vote by secret ballot (only “Members In Good Standing” may vote) | *Vote by secret ballot (only “Members In Good Standing” may vote) | ||
*Tally Votes (by software) | *Tally Votes (by software) | ||
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{{Motion | {{Motion | ||
|motion= To recognize Marcel | |motion= To recognize Marcel Huculak, Alexandra Stout, Stephen Paskaluk, Nazz Baksh, Sarah Bisbee, Keith Heslinga, Matt Hoyt, Gino Akbari, and Daniel Adams as the 2023-2024 Bike Edmonton Board of Directors. | ||
|first= | |first= Andi | ||
|second= | |second= Devin Clarke | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion= To adjourn the 2023 Bike Edmonton Annual General Meeting. | |motion= To adjourn the 2023 Bike Edmonton Annual General Meeting. | ||
|first= | |first= Keith | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed | ||
}} | }} | ||
* Meeting adjourned by Kelly at | * Meeting adjourned by Kelly at 3:33pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2022-2023 Board minutes]] | [[Category:2022-2023 Board minutes]] | ||
[[Category:2023-2024 Board minutes]] | [[Category:2023-2024 Board minutes]] | ||