Board Minutes October 2023: Difference between revisions
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* Meeting Chair: Kelly Granigan | * Meeting Chair: Kelly Granigan | ||
* Minute-taker: Stephen Paskaluk | * Minute-taker: Stephen Paskaluk | ||
* Board attendance: Charlotte, John, Kelly, Marcel, Matt, Maxine | * Board attendance: Andi, Ceileigh, Charlotte, John, Kelly, Marcel, Matt, Maxine, Stephen | ||
* Staff attendance: Greg Glatz | * Staff attendance: Greg Glatz | ||
* Regrets: Alexandra, Michelle | * Regrets: Alexandra, Michelle | ||
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{{Motion | {{Motion | ||
|motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented | |motion=To approve this October agenda, the September 2023 [https://apps.bikeedmonton.ca/w/Board_Minutes_September_2023 minutes], and reports as presented | ||
|first= | |first= John | ||
|second= | |second= Marcel | ||
|yes= | |yes= | ||
|no= | |no= | ||
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=== Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)=== | === Staff/Volunteer appreciation event update (Stephen, Charlotte, Ceileigh) (10 min)=== | ||
* Outdoor event proposed for October 22, 2023 | |||
* Emily Murphy Park for food and fire (use Earth's General credit for food) | |||
* Include board in invite list | |||
=== AGM Planning === | === AGM Planning === | ||
* When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete? | * When is audit anticipated to be finalized? When is review of 2022-2023 financials expected to be complete? | ||
* Pick timing based on financials timing | * Pick timing based on financials timing | ||
* Format - | ** Review unlikely to be done | ||
* Tasks: | ** Schedule for Saturday Nov 18, 2-5pm | ||
** Notify membership of date and location | ** Schedule retreat for Nov 26 | ||
** make a meeting in the event calendar with link to Google Meet | * Format - online | ||
** attendance/RSVPs, confirmation of membership | * Tasks | ||
** tech assistance for attendees, like helping people find how to call in if they don't have a computer | ** Chat moderator: Charlotte | ||
** Running election | ** Notify membership of date and location: Greg | ||
** make a meeting in the event calendar with link to Google Meet: Kelly | |||
** attendance/RSVPs, confirmation of membership: Ceileigh, with staff help (or Chris?) | |||
** tech assistance for attendees, like helping people find how to call in if they don't have a computer: will deal with on an as-needed basis | |||
** Running election: Andi | |||
** Presentations by ED, President, Treasurer | ** Presentations by ED, President, Treasurer | ||
** Annual Report Preparation | ** Annual Report Preparation | ||
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{{Motion | {{Motion | ||
|motion= To move into in camera session | |motion= To move into in camera session | ||
|first= | |first= Stephen | ||
|second= | |second= Andi | ||
|yes= | |yes= | ||
|no= | |no= | ||
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{{Motion | {{Motion | ||
|motion= To move out of in camera session | |motion= To move out of in camera session | ||
|first= | |first= Andi | ||
|second= | |second= Charlotte | ||
|yes= | |yes= | ||
|no= | |no= | ||
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{{Motion | {{Motion | ||
|motion= To | |motion= To amend Dr. Greg Glatz's contract to a full-time, permanent position under the terms discussed In Camera | ||
|first= | |first= Andi | ||
|second= | |second= John | ||
|yes= | |yes= | ||
|no= | |no= | ||
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}} | }} | ||
Adjurned at | Adjurned at 8:53 | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2022-2023 Board minutes]] | [[Category:2022-2023 Board minutes]] | ||