Board Minutes September 2023: Difference between revisions
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Board Minutes September 2023 (view source)
Revision as of 02:34, 12 September 2023
, 12 September 2023→Discussion of agenda (5 min)
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== Discussion of agenda (5 min) == | == Discussion of agenda (5 min) == | ||
Decision to move | Decision to move In Person Strategy Meeting discussion to next meeting because of packed agenda | ||
== Consent Agenda (5 min) == | == Consent Agenda (5 min) == | ||
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[need to link report] | [need to link report] | ||
Comments: | |||
*Alexandra suggests more signage at bike rack rental events (Folk Fest, Snow Valley, etc.) | |||
*Thank-you from Kelly to Greg for excellent work representing Bike Ed in the community | |||
=== Governance Committee Report === | === Governance Committee Report === | ||
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|first= Stephen | |first= Stephen | ||
|second= Charlotte | |second= Charlotte | ||
|yes= | |yes= 9 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||
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Comments and questions: | Comments and questions: | ||
*Kelly suggests initiating a review of past year's finances to present report at AGM. | |||
*Marcel asks if we would use the same auditor or if it's an internal review. | |||
*Alexandra asks what the difference between an audit and review is. | |||
*John explains that a review is a form of assurance that double-checks the work of the book-keeper, and may dig into accounts and the balance sheet. An audit is more intensive, and involves reviews of internal controls. | |||
*Marcel notes that, additionally, it provides confidence to the members. | |||
{{Motion | |||
|motion=To prepare review financial statements of past year by same account who just prepared the audit, for presentation at upcoming AGM, at a maximum cost of $6000.00 | |||
|first= Marcel | |||
|second= Matt | |||
|yes= 9 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= | |||
}} | |||
=== In Person Strategy Meeting (10 min)=== | === In Person Strategy Meeting (10 min)=== | ||
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Comments: | Comments: | ||
Alexandra also volunteers to join ad hoc committee. Alexandra, Matt, and Andi to organize themselves within two weeks. | *Alexandra also volunteers to join ad hoc committee. Alexandra, Matt, and Andi to organize themselves within two weeks. | ||
=== Staff/Volunteer appreciation event === | === Staff/Volunteer appreciation event === | ||
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Comments: | Comments: | ||
*Stephen, Charlotte, and Ceileigh volunteer to organize. Preference for NOT a potluck, to properly show appreciation for staff and volunteers. Ceileigh asks why group ride is off the table; concern was injury and liability. Marcel suggests a casual, informal ride might be fine. Kelly suggests partnering with a club might solve the liability issue. | |||
Timeline goal for appreciation event is sometime in fall (October/November). | *Timeline goal for appreciation event is sometime in fall (October/November). | ||
=== AGM Planning === | === AGM Planning === | ||
* Would be ideal to have this years finances reviewed by an accountant (like an audit, but less costly, and doesn't take as long) | * Would be ideal to have this years finances reviewed by an accountant (like an audit, but less costly, and doesn't take as long) | ||
* Propose November timing to allow time for financial review, this is allowed by bylaws | * Propose November timing to allow time for financial review, this is allowed by bylaws | ||
* would be less transition time between new board/old board | * would be less transition time between new board/old board | ||
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== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
No in-camera session held. | |||
{{Motion | {{Motion | ||