Official Spokesperson Policy: Difference between revisions
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==Policy== | ==Policy== | ||
#The President of | #The President of Bike Edmonton's Board of Directors shall be Bike Edmonton's primary spokesperson and, when available, is responsible for making statements on behalf of Bike Edmonton, and handling media inquiries. | ||
#The President and staff of | #The President and staff of Bike Edmonton will share responsibility in dealing with outgoing communications of a sensitive nature. This specifically includes email inquiries, however may include any medium in which the communication has been received. | ||
#If the President is not available, the Vice-President shall assume spokesperson responsibilities until the President is once again available. | #If the President is not available, the Vice-President shall assume spokesperson responsibilities until the President is once again available. | ||
#For anyone other than the President or the Vice-President to officially speak on behalf of | #For anyone other than the President or the Vice-President to officially speak on behalf of Bike Edmonton, they must be given written permission to do so by the President, the Vice-President (in the absence of the president), or by majority board approval. The staff of Bike Edmonton may delegate their responsibility to respond to communications of a sensitive nature. This permission may be revoked by the President, the Vice-President (in the absence of the president), or by majority board approval, with written notice to follow. | ||
#Written permission to speak on behalf of | #Written permission to speak on behalf of Bike Edmonton must include: | ||
#:a. The time-frame for which the spokesperson may represent | #:a. The time-frame for which the spokesperson may represent Bike Edmonton (including both start and end dates). | ||
#:b. The topic(s) on which the spokesperson is able to represent | #:b. The topic(s) on which the spokesperson is able to represent Bike Edmonton. | ||
#:c. If applicable, the venue or event at which the spokesperson may represent | #:c. If applicable, the venue or event at which the spokesperson may represent Bike Edmonton. | ||
#All written documents must be stored according to [[Document Storage Policy|''Policy (Operational): Document Storage'']]. | #All written documents must be stored according to [[Document Storage Policy|''Policy (Operational): Document Storage'']]. | ||