Board Minutes March 2023: Difference between revisions
Jump to navigation
Jump to search
→Executive Director's Report (5 min)
Jason.wang (talk | contribs) |
|||
| (11 intermediate revisions by 2 users not shown) | |||
| Line 33: | Line 33: | ||
=== President's Report === | === President's Report === | ||
*[https://docs.google.com/document/d/ | *[https://docs.google.com/document/d/1pk0JxTnFXt7nwILekLw4M5K0ZKBLLwYRth2nS-P_p6Y/edit?usp=share_link President's report] | ||
=== Treasurer's Report === | === Treasurer's Report === | ||
*[https://docs.google.com/document/d/ | *[https://docs.google.com/document/d/1tgXYvhfz4Sm0i8bVH9hyR7A4n0IluqRIShahwFW89qk/edit?usp=share_link Treasurer's report] | ||
=== H.R. Committee Report === | === H.R. Committee Report === | ||
| Line 45: | Line 45: | ||
=== Treasurer's Report – Continuation (5 min)=== | === Treasurer's Report – Continuation (5 min)=== | ||
* Comparative Statement until end of January 2023 was not attached earlier and so reviewed with the entire board. | * Comparative Statement until end of January 2023 was not attached earlier and so reviewed with the entire board. | ||
** Note: the | ** Note: part of the larger donation recorded in January 2023 includes the donation that will be used to pay for the audit fees upon the audit's completion. | ||
* For clarification: | * For clarification: | ||
** The $60,000 loan from the Federal government | ** The $60,000 loan from the Federal government is due at the end of December 2023. If $40,000 is paid by then, the remaining $20,000 should be cancelled (i.e., written off or forgiven) by the government. Note: This deadline is within the next board term's cycle. | ||
** The deferred Casino revenue listed under non-current liabilities is an accounting practice to keep track of casino money | ** The deferred Casino revenue listed under non-current liabilities is an accounting practice to keep track of casino money received and accrued over 24 months. These casino funds are used to pay the rent for the shops. The casino funds have now been fully used up. As such, the deferred casino revenue could be reduced to $nil ($0) and be removed as a liability off of the balance sheet. Therefore, with the ~$73k of current assets, means that at the moment, if the $40k federal loan needed to be paid off, there would still be $33k in current assets. | ||
=== Governance Committee Report (5 min)=== | === Governance Committee Report (5 min)=== | ||
| Line 54: | Line 54: | ||
=== Executive Director's Report (5 min) === | === Executive Director's Report (5 min) === | ||
* [https://docs.google.com/document/d/ | * [https://docs.google.com/document/d/19hzte5bsyteyIxMrZ--gnQC88Fb4-uBkxXP84CIl4DE/edit?usp=share_link Executive Director's report] | ||
* Greg (ED) is seeking feedback on the usefulness of these reports as they are incredibly time-intensive. | * Greg (ED) is seeking feedback on the usefulness of these reports as they are incredibly time-intensive. | ||
** Board feedback is generally that the level detail is great, but can be reduced. | ** Board feedback is generally that the level detail is great, but can be reduced. | ||
| Line 68: | Line 68: | ||
|first= Ceileigh Cunningham | |first= Ceileigh Cunningham | ||
|second= Michelle Bourdon | |second= Michelle Bourdon | ||
|yes= | |||
|no= | |||
|abstain= | |||
|result= Passed Unanimously | |||
}} | |||
{{Motion | |||
|motion=To give Governance Committee members the ability to update the following naming conventions in every listed policy on Bike Edmonton’s wiki: | |||
* “EBC” and “BikeWorks” → Bike Edmonton, or other appropriate language | |||
* “Project coordinator” → Executive Director or Executive Director's delegate | |||
|first= Ceileigh Cunningham | |||
|second= Andi Eng | |||
|yes= | |yes= | ||
|no= | |no= | ||
| Line 115: | Line 128: | ||
** Looking for a board member to start casual search for storage space, commercial space, commercial realtor contact | ** Looking for a board member to start casual search for storage space, commercial space, commercial realtor contact | ||
** no hurry, likely no need to actually do anything until October/November, when lease comes up | ** no hurry, likely no need to actually do anything until October/November, when lease comes up | ||
*** Charlotte will start casual search | *** Charlotte will start casual search | ||
| Line 121: | Line 133: | ||
* Discussion: | * Discussion: | ||
** Training has lapsed for everyone | ** Training has lapsed for everyone | ||
** | ** Likely need at least shop managers, executive director, and some key volunteers to have current first aid | ||
*** Michelle has a contact and Alexandra/Greg were given a business card recently. | |||
*** It costs roughly $145/person for certification. | |||
*** It would be useful to train staff and regular volunteer – and important from Occupational Health and Safety and liability points of views. | |||
*** This spending is within the capacity of our current financial and cash flow contexts. | |||
*** We can implement the training in phases to reduce costs. | |||
*** It may be good to include first aid training within job descriptions, which would hold us to paying for keeping their training up to date. | |||
*** Paying for volunteers' training could be a small gesture of thanks for their time. | |||
{{Motion | {{Motion | ||
|motion=To approve first aid training at cost of | |motion=To approve first aid training at a maximum cost of $1,550 for a maximum of ten (10) people, including Greg Glatz (ED), three managers, and six regular volunteers to be identified by the staff. Board members can opt to attend if they pay for themselves. | ||
|first= | |first= Alexandra Stout | ||
|second= | |second= Maxime Myre | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed Unanimously. | ||
}} | }} | ||
| Line 139: | Line 158: | ||
** Greg also suggested a donor thank you page on our website, and/or donors listed in the newsletter (with donor permission) | ** Greg also suggested a donor thank you page on our website, and/or donors listed in the newsletter (with donor permission) | ||
** In addition, we have outstanding obligations RE: the mural at the north shop. We committed to corporate donors that we would put their name as a sponsor on our website. Also, no (or few?) names have actually been placed on the mural in the shop | ** In addition, we have outstanding obligations RE: the mural at the north shop. We committed to corporate donors that we would put their name as a sponsor on our website. Also, no (or few?) names have actually been placed on the mural in the shop | ||
** Propose: Donor page on website, develop a policy at | ** Propose: Donor page on website, develop a policy at Governance committee for when a name goes up (website and mural both), consent from donor to post their name, what info to post (how much was donated? tiers? Anonymous donations?), when a name comes down (time limit? corporate scandal?) | ||
** does anyone have a | ** does anyone have a Cricut device? Know someone with a Cricut? to post names on the mural, at least volunteers who want their names up, and corporate mural donors | ||
*** Andi can source one and there is also one at the Stanley Milner library. | |||
*** Kelly likes the website because it is visible and donations incentivize other donations | |||
*** Governance Committee will return to the Board with a draft donor recognition policy for consideration in two (2) months | |||
=== Vélo Canada Bikes Membership Renewal (10 min) === | === Vélo Canada Bikes Membership Renewal (10 min) === | ||
| Line 146: | Line 168: | ||
** Membership expires March 18 | ** Membership expires March 18 | ||
** They host a check in with orgs like ours across Canada and I've attended this event. Great chance to share info and ideas and find out how things are going in other cities in Canada. They do decent representation work at the national level as well. | ** They host a check in with orgs like ours across Canada and I've attended this event. Great chance to share info and ideas and find out how things are going in other cities in Canada. They do decent representation work at the national level as well. | ||
** | ** Costs $150/yr | ||
*** This seems like a good networking and learning opportunity for Greg and BE. | |||
{{Motion | {{Motion | ||
|motion=To approve Vélo Canada Bikes Membership Renewal at a cost of $150/yr | |motion=To approve Vélo Canada Bikes Membership Renewal at a cost of $150/yr | ||
|first= | |first= Maxime Myre | ||
|second= | |second= Michelle Bourdon | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed unanimously | ||
}} | }} | ||
| Line 163: | Line 186: | ||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
* None | |||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at pm. | |motion=To adjourn the meeting at pm. | ||
|first= | |first= Charlotte Thomasson | ||
|second= | |second= Ceileigh Cunningham | ||
|yes= | |yes= | ||
|no= | |no= | ||
|abstain= | |abstain= | ||
|result= | |result= Passed unanimously | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2022-2023 Board minutes]] | [[Category:2022-2023 Board minutes]] | ||