Board Minutes February 2022: Difference between revisions
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== Attendance == | == Attendance == | ||
* '''Meeting Chair:''' | * '''Meeting Chair:''' Matt H | ||
* '''Minute-taker:''' Andi | * '''Minute-taker:''' Andi | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' | * '''Board attendance:''' Maxine Myre, Keith Heslinga, Roy Coulthard, John Fuller, Sarah Rebryna, Michelle Bourdon, Byron Vass, Andi Eng, Matt Hoyt | ||
* '''Staff attendance:''' | * '''Staff attendance:''' Molly Turnbull, Mike Zuege, Jan Przysiezniak, Coreen S, Chris Chan, | ||
* '''Regrets:''' | * '''Regrets:''' | ||
* '''Absent:''' | * '''Absent:''' | ||
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== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Matt H at 7:15 pm. | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: 14 March 2022, 7pm | |||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: | * Chair: Keith Heslinga | ||
* Minute-taker: Andi | * Minute-taker: Andi | ||
* Food by: n/a | * Food by: n/a | ||
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{{Motion | {{Motion | ||
|motion=To approve this February 16 agenda. | |motion=To approve this February 16 agenda. | ||
|first= | |first= Keith | ||
|second= | |second= Sarah | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
| Line 47: | Line 47: | ||
{{Motion | {{Motion | ||
|motion=To approve the [[Board Minutes January 2022|January 2022]] minutes. | |motion=To approve the [[Board Minutes January 2022|January 2022]] minutes. | ||
|first= | |first= Keith | ||
|second= | |second= Byron | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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=== President's Report - Sarah R. (2 mins) === | === President's Report - Sarah R. (2 mins) === | ||
* [ President's Report] | * [https://drive.google.com/file/d/1bK7TBzk92px60IRo1e5if_zCZJyccmTI/view?usp=sharing President's Report] | ||
=== Executive Director's Report - Mike Züge ( | === Executive Director's Report - Mike Züge (2 min) === | ||
* [ Executive Director's Report] | * [https://drive.google.com/file/d/1-wtnz8g7Sknp2RHvh-T4ctqjBvsJxWjE/view?usp=sharing Executive Director's Report] | ||
Question from Matt: Do we have an account with our parts supplier? | |||
Answer: Not yet | |||
Question from Matt: Was the incident reported to the board? Was there a root cause analysis | |||
Answer: Yes, it was reported to HR and Exec. There was no root cause, it was a genuine unpreventable accident | |||
=== Treasurer's Report - Byron V. (2 mins) === | === Treasurer's Report - Byron V. (2 mins) === | ||
* [ Treasurer's Report] | * [https://docs.google.com/document/d/1hWRwe5_-f5q2KHEJ9l9z73d7w7v5igVp-PeHSPHTTrA/edit Treasurer's Report] | ||
* [https://drive.google.com/file/d/1DXFutbBG_4FWin5Jnlf1-g5r2rkjPS7d/view Appendix] | |||
=== Executive Committee Report - Sarah R. (2 min) === | === Executive Committee Report - Sarah R. (2 min) === | ||
* [ Executive Committee Report] | * [https://drive.google.com/file/d/10t-L5zWJfK9WzLWwHMQwZNDZD16rRSKp/view?usp=sharing Executive Committee Report] | ||
=== HR Committee Report - Andi E. (2 min) === | === HR Committee Report - Andi E. (2 min) === | ||
| Line 76: | Line 81: | ||
=== Governance Committee Report - Roy C. (2 min) === | === Governance Committee Report - Roy C. (2 min) === | ||
* [ Governance Committee Report] | * [https://docs.google.com/document/d/1M6aeNlnFVYz_-6-5br3CMZMEGMUIQozM79jz97rjYVg/edit?usp=sharing Governance Committee Report] | ||
=== Advocacy & Outreach Committee Report - Keith H. (2 min) === | === Advocacy & Outreach Committee Report - Keith H. (2 min) === | ||
* [ AOC Report] | * [https://docs.google.com/document/d/1Bkj2g-0LyB2j6z3k_1CYbunAofmqAnV0lHaoBGumYNs/edit AOC Report] | ||
=== Approval of Reports === | === Approval of Reports === | ||
{{Motion | {{Motion | ||
|motion=To | |motion=To accept the reports as presented above. | ||
|first= | |first= Sarah | ||
|second= | |second= Byron | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
== Current & Completed Business == | == Current & Completed Business == | ||
=== Updates on Action Items From Previous Meeting (1 min)=== | === Updates on Action Items From Previous Meeting - Keith - (1 min)=== | ||
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website | * Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website | ||
Keith will send out a reminder email next week. | |||
These will be posted on the Bike Edmonton website next month | |||
=== Downtown Shop Mural - Sarah R. (5 min) === | === Downtown Shop Mural - Sarah R. (5 min) === | ||
* [ Mural Fundraiser] | * [https://drive.google.com/file/d/1wG0dZ0YX0jKuC8PgC29ns3cCiauMtNcY/view?usp=sharing Mural Fundraiser] | ||
This is ready to go. | |||
Reminder to all board and staff: when you are sharing this, you must be complaint with CASL. | |||
We are still waiting on the list of volunteers to put on the mural for volunteer recognition. | |||
Question from Coreen: What are the parameters? How many hours? How many spots are there for volunteers? | |||
Answer: There is no limit to the number of volunteers that we can recognize. Provide a list of volunteers with 100+ hours in the last 5 years and we will gauge from there. | |||
=== Update on progress of Membership Drive - Keith H (3 min) === | === Update on progress of Membership Drive - Keith H (3 min) === | ||
924 members, 10 net new: 11 new members and renewals | |||
== New Business == | == New Business == | ||
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{{Motion | {{Motion | ||
|motion= The HR Committee requests that the Board approves the expense of up to $2500 to contract Dr Farha Shariff to facilitate EDI workshops and conversations with Bike Edmonton board, volunteers, and staff. | |motion= The HR Committee requests that the Board approves the expense of up to $2500 to contract Dr Farha Shariff to facilitate EDI workshops and conversations with Bike Edmonton board, volunteers, and staff. | ||
|first= | |first= Sarah | ||
|second= | |second= Matt | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion= Motion for the Board to approve the regular backup of the Bike Edmonton Google drive. The backups will be performed at a minimum of once per fiscal quarter and kept for a minimum of two years. Backups will be stored on an external hard drive that will be purchased and owned by the Board and will be kept in possession of the President of the Board. The backups will be password protected and encrypted in compliance with PIPEDA and PIPA | |motion= Motion for the Board to approve the regular backup of the Bike Edmonton Google drive. The backups will be performed at a minimum of once per fiscal quarter and kept for a minimum of two years. Backups will be stored on an external hard drive that will be purchased and owned by the Board and will be kept in possession of the President of the Board. The backups will be password protected and encrypted in compliance with PIPEDA and PIPA | ||
|first= | |first= Roy | ||
|second= | |second= Matt | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Matt | ||
|second= | |second= Sarah | ||
|yes= | |yes= | ||
|no= 0 | |no= 0 | ||
|abstain= 0 | |abstain= 0 | ||
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{{Motion | {{Motion | ||
|motion=To move <i>out of camera</i> discussion. | |motion=To move <i>out of camera</i> discussion. | ||
|first= | |first= Keith | ||
|second= | |second= Sarah | ||
|yes= | |yes= | ||
|no= | |no= 0 | ||
|abstain= | |abstain= | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by | Meeting adjourned by Matt at 9:37 pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2021-2022 Board minutes]] | [[Category:2021-2022 Board minutes]] | ||