Board Minutes January 2022: Difference between revisions
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* [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR] | * [https://docs.google.com/document/d/1BB9JLADfD3Cf2nlMAyjXFIBEpnPjGSOuWIGOWP-aGOg/edit?usp=sharing AOC TOR] | ||
* Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? | * Question (Sarah and Andi): Can we clarify about the process for communication outside of the organization? | ||
** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our | ** Response: The AOC will manage drafting of communications, these will then be presented to the board for approval and then motioned for the President to communicate externally in partnership with the Executive Director. This falls in line with our Official Spokesperson policy in our Bylaws. | ||
{{Motion | {{Motion | ||
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{{Motion | {{Motion | ||
|motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Zuege, Executive Director. | |motion= The Executive and Finance Committees recommend to the Board to continue with Servus Credit Union's Circle Rewards Business MasterCard and to cancel the MasterCard in Chris Chan's name and request two new MasterCards from Servus Credit Union in the names of Coreen S, South Shop Manager, and Mike Züge (Zuege), Executive Director. | ||
|first= Byron | |first= Byron | ||
|second= Mike E | |second= Mike E | ||
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{{Motion | {{Motion | ||
|motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general bank account, whenever operationally appropriate without need to receive Board approval each time. | |motion= Standing Motion: The Executive and Finance Committees recommend to the Board to delegate authority to the Executive Director, Mike Züge, and Treasurer, Byron Vass, to redeem the Society's MasterCard Circle Rewards for cash back, to be deposited in the high interest general savings bank account, whenever operationally appropriate without need to receive Board approval each time. | ||
|first= Byron | |first= Byron | ||
|second= Sarah | |second= Sarah | ||
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=== Updates on Action Items From Previous Meeting (1 min)=== | === Updates on Action Items From Previous Meeting (1 min)=== | ||
* Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website | * Post [https://drive.google.com/drive/folders/1f0KUSg1pHrQ0d3EGGhHbyaIBYKEIQ_mf?usp=sharing Board Member Intros] to the website | ||
** Purpose of these intros is for these to provide a little bit of 'life' to the Bike Edmonton Website under the Board and Governance page on the site. Ideally a picture and bio. Thought is to have these linked at https://bikeedmonton.ca/about/board | |||
** Board members are asked to check the folder linked above and to fill out and/or update the bios to 2022 folder. | |||
** Sarah is willing to transfer this over to the AOC as part of Outreach. This was a project that was started a few years ago, and has been carried forward. | |||
** Keith as Chair of AOC has accepted that this will be moved to the AOC | |||
=== Downtown Shop Mural - Sarah R. (2 min) === | === Downtown Shop Mural - Sarah R. (2 min) === | ||
* [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval] | * [https://drive.google.com/file/d/1W4NX1VgtC-N4OZWCIZffcaZUJgdEaQE1/view?usp=sharing Mural Sponsorship Package for Board approval] | ||
* Pending update to this package which will include fillable fields on the last page. | |||
* Suggestion (Mike E): Include image parameters in email correspondence | |||
** Response: Yes, this is the plan in pursuant email communications. | |||
* Recognition (Keith): I would like to recognize Sarah's efforts in putting this package together, as her ongoing work with this project | |||
{{Motion | |||
|motion= That the board approve the Mural Sponsorship package as presented for external distribution by the President and Executive Director, with further instruction pending for members to share within their networks. | |||
|first= Sarah | |||
|second= Mike E | |||
|yes= 9 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | |||
=== Membership Drive - Keith H. (2 min)=== | === Membership Drive - Keith H. (2 min)=== | ||
*[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask] | *[https://docs.google.com/document/d/1rXsTlAMKqVAHX1xridXumP-hBcfs9w0pDnAqRNuA3-I/edit?usp=sharing 2022 Membership Engagement - Renewal Ask] | ||
* Ideally this email will go out on Jan 14. Should this email go out after Jan 14, when the message will be amended to change the CoE meeting. | |||
{{Motion | {{Motion | ||
|motion= | |motion= The AOC moves that the Board approve the membership drive communication as presented, for the President and Executive Director to distribute to our email lists by 14 Jan 2022. | ||
|first= | |first= Keith | ||
|second= | |second= Matt H | ||
|yes= | |yes= 9 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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* Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm | * Two City of Edmonton employees will present to the Board on January 20, 2022 at 6pm | ||
* Question (Sarah): I recall that there was an internal working document for questions. Was that ever shared with Staff? | |||
** Response: Not yet. We will share this document with Mike Z and he can share with staff to add their questions. | |||
** [https://docs.google.com/document/d/1gonI5TLnXl2_l8F6FolAKN8CaXo0pBXKxgesHHMKPTs/edit Questions for COE Bike Plan Internal document] | |||
=== Board Google Drive Training - Sarah R. (2 min) === | === Board Google Drive Training - Sarah R. (2 min) === | ||
* Sarah would like to schedule a Google Drive training meeting with the Board | * Sarah would like to schedule a Google Drive training meeting with the Board | ||
* will be scheduled via email sometime in the next few weeks. | |||
== <i>In Camera</i> Session == | == <i>In Camera</i> Session == | ||
{{Motion | {{Motion | ||
|motion=To move <i>in camera</i>. | |motion=To move <i>in camera</i>. | ||
|first= | |first= Sarah | ||
|second= | |second= Matt | ||
|yes= | |yes= 9 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To move <i>out of camera</i> discussion. | |motion=To move <i>out of camera</i> discussion. | ||
|first= | |first= Byron | ||
|second= | |second= Keith | ||
|yes= | |yes= 9 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
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== Adjournment == | == Adjournment == | ||
Meeting adjourned by | Meeting adjourned by Roy at 9:34 pm | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2021-2022 Board minutes]] | [[Category:2021-2022 Board minutes]] | ||