Board Minutes May 04 2021: Difference between revisions
Jump to navigation
Jump to search
no edit summary
No edit summary |
|||
| (18 intermediate revisions by 2 users not shown) | |||
| Line 1: | Line 1: | ||
'''''These minutes | '''''These minutes were approved at the May 17, 2021 Board meeting.''''' | ||
== Bike Edmonton Board Meeting Minutes for May 4, 2021 == | == Bike Edmonton Board Meeting Minutes for May 4, 2021 == | ||
| Line 16: | Line 16: | ||
== Attendance == | == Attendance == | ||
* '''Meeting Chair:''' Sarah | * '''Meeting Chair:''' Sarah | ||
* '''Minute-taker:''' | * '''Minute-taker:''' Andi | ||
* '''Food by:''' n/a | * '''Food by:''' n/a | ||
* '''Board attendance:''' Sarah R, Keith H, Rachael K, Roy C, Matthew H., Ken A, Michelle B | * '''Board attendance:''' Sarah R, Keith H, Rachael K, Roy C, Matthew H., Ken A, Andi E., Michelle B. | ||
* '''Staff attendance:''' | * '''Staff attendance:''' | ||
* '''Regrets:''' Annya | * '''Regrets:''' Annya | ||
* '''Absent:''' | * '''Absent:''' Jarett S. | ||
* '''Guests:''' | * '''Guests:''' | ||
| Line 28: | Line 28: | ||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
* Date: Monday, May 17, 2021 | * Date: Monday, May 17, 2021 at 7pm | ||
* Location: Google Meet | * Location: Google Meet | ||
* Chair: Sarah | * Chair: Sarah | ||
| Line 44: | Line 44: | ||
|yes= 7 | |yes= 7 | ||
|no= 0 | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= Carried | |result= Carried | ||
}} | }} | ||
| Line 57: | Line 57: | ||
** it is too difficult to manage sales on the website from two shops | ** it is too difficult to manage sales on the website from two shops | ||
** it is more likely to result in a sale | ** it is more likely to result in a sale | ||
* Driving bikes from shop to shop as part of the business model does go against the spirit of the Bike Edmonton mission statement | |||
*Question: Are we an online sales platform with a physical presence, or are we a physical sales location with an online presence? | *Question: Are we an online sales platform with a physical presence, or are we a physical sales location with an online presence? | ||
*Question: Why are we selling bikes from a space that is small and difficult to operate safely, instead of the larger space that builds more bikes and is easier to operate safely | *Question: Why are we selling bikes from a space that is small and difficult to operate safely, instead of the larger space that builds more bikes and is easier to operate safely? | ||
*Suggestion: As we don't have a proper online sales platform, open shopping times for both shops to shop selection available | *Suggestion: As we don't have a proper online sales platform, open shopping times for both shops to shop selection available | ||
*Suggestion: Reorganize the space at the South shop to allow for additional mechanic time; re-evaluate efficiency of both shops | *Suggestion: Reorganize the space at the South shop to allow for additional mechanic time; re-evaluate efficiency of both shops | ||
*Suggestion: Move bike sales outdoors to maximize mechanic space indoors | *Suggestion: Move bike sales outdoors to maximize mechanic space indoors | ||
*Suggestion: Restructure appointments for shopping and repair | |||
==== Use of Volunteers' Personal Vehicles to Transport Bike Edmonton Materials ==== | ==== Use of Volunteers' Personal Vehicles to Transport Bike Edmonton Materials ==== | ||
| Line 69: | Line 71: | ||
{{Motion | {{Motion | ||
|motion=The Board requires that the Executive Director report back to the Board at the May | |motion=The Board requires that the Executive Director report back to the Board at the 17 May 2021 board meeting a plan to sell bikes from both Bike Edmonton locations to start no later than 1 July 2021. The plan for implementation may be delayed due to public health orders; decision to be made at the June Board meeting based on public health orders at that time. | ||
|first= Roy | |first= Roy | ||
|second= Matt | |second= Matt | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | |||
* Matt will draft driver pledge for vote at 17 May board meeting. | |||
{{Motion | |||
|motion=Bike Edmonton adopt a requirement of collecting a signed driver pledge document for all staff and volunteers using personal vehicles for the transportation of company goods in accordance with the Non-Profit Risk Recommendations, to be stored in a secure Google drive. The pledge will be presented for vote at the Board meeting on 17 May 2021. | |||
|first= Matt | |||
|second= Keith | |||
|yes= 8 | |||
|no= 0 | |||
|abstain= 0 | |||
|result= Carried | |||
}} | }} | ||
| Line 81: | Line 95: | ||
{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first= Matt | ||
|second= | |second= Keith | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Michelle | ||
|second= | |second= Roy | ||
|yes= | |yes= 8 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= Carried | ||
}} | }} | ||
| Line 103: | Line 117: | ||
== Adjournment == | == Adjournment == | ||
Meeting adjourned at 7:22 | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2020-2021 Board minutes]] | [[Category:2020-2021 Board minutes]] | ||