Bylaws (2011): Difference between revisions
Made changes requested by Board of Directors
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<li>If fewer candidates are nominated than there are available board positions, board members will be deemed acclaimed, and no vote will be required.</li> | <li>If fewer candidates are nominated than there are available board positions, board members will be deemed acclaimed, and no vote will be required.</li> | ||
<li>Election shall be by secret ballot. All members in good standing who are present at the AGM shall be eligible to vote. Ballots with more than the number of directors to be elected shall be deemed to be spoiled.</li> | <li>Election shall be by secret ballot. All members in good standing who are present at the AGM shall be eligible to vote. Ballots with more than the number of directors to be elected shall be deemed to be spoiled.</li> | ||
<li>Following their election, Board-members elect will assume their position on December 1.</li> | |||
<li>The elected members of the board shall normally hold office for two years, or until their successors have been elected. Should the board not be defined after the first ballot, a runoff election will be held.</li> | <li>The elected members of the board shall normally hold office for two years, or until their successors have been elected. Should the board not be defined after the first ballot, a runoff election will be held.</li> | ||
<li>No board member who has served four years of more consecutively shall be eligible for re-election.</li> | <li>No board member who has served four years of more consecutively shall be eligible for re-election.</li> | ||
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<li>The Special Board Meeting must be held within fourteen days of receipt of said petition or request.</li> | <li>The Special Board Meeting must be held within fourteen days of receipt of said petition or request.</li> | ||
<li>The petition or request must be introduced at the Special Board Meeting and a vote taken on the matter.</li> | <li>The petition or request must be introduced at the Special Board Meeting and a vote taken on the matter.</li> | ||
<li>Should the concerns addressed in said petition or request not be resolved, the Board may call a General Meeting, according to the procedures for calling a General Meeting given in section 8, and in particular in section | <li>Should the concerns addressed in said petition or request not be resolved, the Board may call a General Meeting, according to the procedures for calling a General Meeting given in section 8, and in particular in section 8.a.i and 8.a.ii.</li> | ||
<li>If the petitioner is not satisfied because the Board has chosen not to call a General Meeting, or if the petitioner wishes the General Meeting held sooner than the date the Board chooses, the petitioner may call a Petitioned General Meeting according to proceducres for calling a General Meeting given in Section 8, and in particular Section 8. | <li>If the petitioner is not satisfied because the Board has chosen not to call a General Meeting, or if the petitioner wishes the General Meeting held sooner than the date the Board chooses, the petitioner may call a Petitioned General Meeting according to proceducres for calling a General Meeting given in Section 8, and in particular Section 8.b.i.</li> | ||
</ol> | </ol> | ||
<li>'''Voting''' - At board meetings only members of the Board of Directors may vote.</li> | <li>'''Voting''' - At board meetings only members of the Board of Directors may vote.</li> | ||
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==<li>Meetings of the Membership</li>== | ==<li>Meetings of the Membership</li>== | ||
Meetings of the General Membership are referred to as either General Meetings or Special Meetings. | |||
<ol style="list-style-type:lower-alpha"> | <ol style="list-style-type:lower-alpha"> | ||
<li>'''Calling a General Meeting'''</li> | <li>'''Calling a General Meeting'''</li> | ||
<ol style="list-style-type:lower-roman"> | <ol style="list-style-type:lower-roman"> | ||
<li>General Meeting: The Board may call a General Meeting whenever such a meeting is warranted in their judgment. The Board Board calls a General Meeting by passing a motion to provide notice of the General Meeting with the Society's newsletter.</li> | <li>General Meeting: The Board may call a General Meeting whenever such a meeting is warranted in their judgment. The Board Board calls a General Meeting by passing a motion to provide notice of the General Meeting with the Society's newsletter.</li> | ||
<li>Annual General Meeting(hereinafter referred to as the AGM): The AGM shall be held on or before December | <li>Annual General Meeting(hereinafter referred to as the AGM): The AGM shall be held on or before December 1 of each year, at a time and place designated by the Board. The Board calls an AGM by passing a motion to provide notice of the AGM with the Society's newsletter.</li> | ||
</ol> | </ol> | ||
<li>Notice of | <li>'''Calling a Special Meeting'''</li> | ||
<ol style="list-style-type:lower-roman"> | |||
<li>A petitioner, as described in Sections 7.b.ii and 7.b.iv may call a Special Meeting by providing notice as described in Section 8.c. With the notice, the petitioner must also provide a copy of the petition which was presented to the Secretary and introduced at the Special Board Meeting. The petitioner may include other information with the notice. The petitioner assumes the cost of providing notice. Upon demand, the Secretary must provide the petitioner with adequate information to circulate the required notice.</li> | |||
</ol> | |||
<li>Notice of both General and Special Meetings is provided by circulating a notice to each member indicating the date, time, and place of a General Meeting, such that the note is delivered more than fourteen days before the meeting date. A similar note shall be posted to the front page of the Society's website such that it appears more than fourteen days before the meeting date. If the purpose of the General meeting is to pass a Special Resolution, the requirements of Section 13.b must also be met.</li> | |||
<li>Attendance at all General Meetings shall be open to the public.</li> | <li>Attendance at all General Meetings shall be open to the public.</li> | ||
<li>Quorum at all Meetings shall be the lesser of either twenty members in good standing or five percent of the membership.</li> | <li>Quorum at all Meetings shall be the lesser of either twenty members in good standing or five percent of the membership.</li> | ||
<li>Voting at all | <li>Voting at all Meetings is restricted to members in good standing who are physically present at the meeting. No proxies will be permitted.</li> | ||
</ol> | </ol> | ||
==<li>Remuneration</li>== | ==<li>Remuneration</li>== | ||