Board Minutes October 2019: Difference between revisions

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Board Minutes October 2019 (view source)

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(Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == Bike Edmonton Board Meeting Minutes for September 2...")
 
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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''
'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== Bike Edmonton Board Meeting Minutes for September 2019 ==
== Bike Edmonton Board Meeting Minutes for October 2019 ==


Board meetings are open to Bike Edmonton members and the public.
Board meetings are open to Bike Edmonton members and the public.


* Date: Monday, September 9, 2019
* Date: Monday, October 7, 2019
* Location: Education South 122
* Location: TBD
* Start Time: 6:30pm
* Start Time: 6:30pm


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== Attendance ==
== Attendance ==
* '''Meeting Chair:'''  Jeremy
* '''Meeting Chair:'''  Helen
* '''Timekeeper:''' Annya
* '''Timekeeper:'''  
* '''Minute-taker:'''  Jasmine
* '''Minute-taker:'''  Jasmine
* '''Food by:'''  Nancy
* '''Food by:'''  Jeremy
* '''Board attendance:''' Helen, Annya, Mark, Mike W., Mike S., Nancy, Jasmine, Jeremy, Sarah
* '''Board attendance:'''  
* '''Staff attendance:''' Molly, Chris
* '''Staff attendance:'''  
* '''Regrets:''' Ali, Mike P.
* '''Regrets:'''
* '''Absent:'''  
* '''Absent:'''  
* '''Guests:'''
* '''Guests:'''
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== Logistics for Next Meeting ==
== Logistics for Next Meeting ==
* Date: October 7, 2019
* Date: December 9, 2019
* Location: TBD
* Location: TBD
* Chair: Helen
* Chair:
* Minute-taker: Jasmine
* Minute-taker:
* Food by: Jeremy
* Food by:


== Approval of Agenda, Minutes, Reports (5 min) ==
== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
{{Motion
   |motion=To approve this September 9 agenda, the [[Board Minutes August 2019|August 2019]] minutes, and reports as presented below.
   |motion=To approve this October 7 agenda, the [[Board Minutes September 2019|September 2019]] minutes, and reports as presented below.
   |first=Mike
   |first=
   |second=Nancy
   |second=
   |yes=8
   |yes=
   |no=0
   |no=
   |abstain=0
   |abstain=
   |result=
   |result=
}}
}}
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====Discussion====
====Discussion====
* Moving forward on the bike-friendly certification program
*  
* There are 2 volunteers who are interested in the volunteer positions
* Won't be able to start this until the fall.  Need some direction for the fall.
* Request to produce a document of what we've agreed to so far, and next steps.
** Next step is to get a volunteer coordinator in charge to spearhead the certification process, and to respond to the 2 interested volunteers
** Another option is to get an interested volunteer onboarded by Mark, rather than spending time on transition documents
** Mike S. to take over where Mark left off, to facilitate volunteer onboarding.


== Current and Completed Business ==
== Current and Completed Business ==
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=== Deficit Reduction Plan ===
=== Deficit Reduction Plan ===
* [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]
* [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]
* Updates:
 
** Adding a tipping option for credit/debit has increased tips significantly
** Overall, the north shop did better this year than previous years, big factor being Klondike Cycle donation
** With the courses we offer, we break even
** We could reinitiate a crowdfunding campaign, with another goal in mind
* Discussion
** Tough to keep up deficit reduction efforts, given daily demands from the shop
** In spite of time crunches, did well at highlighting the deficit reduction efforts and raising funds


=== Master Board Task List - Sarah (15 min) ===
=== Master Board Task List - Sarah (15 min) ===
* [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]
* [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]
* Parking lot to be revisited
*  
* Discussion
** Each committee could revisit the goals for the year to capture a stop, start, and continue for their tasks, to make recommendations for next year.
** At last year's retreat, committees had their specific focus, aligning with their committee goals. Even still, our goals were too broad, so next year could focus on one goal for each committee.
** Board Member Intentions - will be captured in the year-end survey
** Money coming in from fundraising party at the Dirtbag Café


=== Signage at BikeWorks North - Sarah (15 min) ===
=== Signage at BikeWorks North - Sarah (15 min) ===
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