Board Minutes September 2019: Difference between revisions
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Board Minutes September 2019 (view source)
Revision as of 02:47, 10 September 2019
, 10 September 2019→In Camera:
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* '''Minute-taker:''' Jasmine | * '''Minute-taker:''' Jasmine | ||
* '''Food by:''' Nancy | * '''Food by:''' Nancy | ||
* '''Board attendance:''' Helen, Annya, Mark, Mike W., Mike S., Nancy, Jasmine, Jeremy | * '''Board attendance:''' Helen, Annya, Mark, Mike W., Mike S., Nancy, Jasmine, Jeremy, Sarah | ||
* '''Staff attendance:''' Molly | * '''Staff attendance:''' Molly, Chris | ||
* '''Regrets:''' Ali, Mike P. | * '''Regrets:''' Ali, Mike P. | ||
* '''Absent:''' | * '''Absent:''' | ||
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{{Motion | {{Motion | ||
|motion=To approve this September 9 agenda, the [[Board Minutes August 2019|August 2019]] minutes, and reports as presented below. | |motion=To approve this September 9 agenda, the [[Board Minutes August 2019|August 2019]] minutes, and reports as presented below. | ||
|first= | |first=Mike | ||
|second= | |second=Nancy | ||
|yes= | |yes=8 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
| Line 53: | Line 53: | ||
====IA Report Discussion==== | ====IA Report Discussion==== | ||
* Need to pick some dates to make progress on the OH&S front. | |||
* Might need to dedicate a sub-committee for external volunteers to sit on | |||
** Molly to check records to determine if others are still interested | |||
=== Treasurer's Report - Ali === | === Treasurer's Report - Ali === | ||
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* [https://drive.google.com/drive/u/2/folders/1dyxRWlnVuZavLBvYlk6kH4cH0iaxKCer Bike Edmonton Programming Logic Model 2019] | * [https://drive.google.com/drive/u/2/folders/1dyxRWlnVuZavLBvYlk6kH4cH0iaxKCer Bike Edmonton Programming Logic Model 2019] | ||
====Discussion==== | ====Discussion==== | ||
* | * Finished everything on the workplan | ||
* Aim to write a summary report on progress, with future steps (Helen) | |||
* Will bring sample evaluation forms to the next board meeting for board to see | |||
=== Revenue Committee Report === | === Revenue Committee Report === | ||
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====Discussion==== | ====Discussion==== | ||
* Moving forward on the bike-friendly certification program | * Moving forward on the bike-friendly certification program | ||
* There are 2 volunteers who are interested in the volunteer positions | |||
* Won't be able to start this until the fall. Need some direction for the fall. | |||
* Request to produce a document of what we've agreed to so far, and next steps. | |||
** Next step is to get a volunteer coordinator in charge to spearhead the certification process, and to respond to the 2 interested volunteers | |||
** Another option is to get an interested volunteer onboarded by Mark, rather than spending time on transition documents | |||
** Mike S. to take over where Mark left off, to facilitate volunteer onboarding. | |||
== Current and Completed Business == | == Current and Completed Business == | ||
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=== Deficit Reduction Plan === | === Deficit Reduction Plan === | ||
* [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan] | * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan] | ||
* | * Updates: | ||
** Adding a tipping option for credit/debit has increased tips significantly | |||
** Overall, the north shop did better this year than previous years, big factor being Klondike Cycle donation | |||
** With the courses we offer, we break even | |||
** We could reinitiate a crowdfunding campaign, with another goal in mind | |||
* Discussion | |||
** Tough to keep up deficit reduction efforts, given daily demands from the shop | |||
** In spite of time crunches, did well at highlighting the deficit reduction efforts and raising funds | |||
=== Master Board Task List - Sarah (15 min) === | === Master Board Task List - Sarah (15 min) === | ||
* [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List] | * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List] | ||
* Parking lot to be revisited | * Parking lot to be revisited | ||
* | * Discussion | ||
** Each committee could revisit the goals for the year to capture a stop, start, and continue for their tasks, to make recommendations for next year. | |||
** At last year's retreat, committees had their specific focus, aligning with their committee goals. Even still, our goals were too broad, so next year could focus on one goal for each committee. | |||
** Board Member Intentions - will be captured in the year-end survey | |||
** Money coming in from fundraising party at the Dirtbag Café | |||
=== Signage at BikeWorks North - Sarah (15 min) === | |||
* Little feedback from board members on the last email survey | |||
* Determining best wording for the signage and colour combination | |||
* Getting an awning and possibly sandwich boards | |||
{{Motion | |||
|motion=To approve the awning logo with blue and light blue colour palette. | |||
|first=Mark | |||
|second=Helen | |||
|yes=6 | |||
|no=1 | |||
|abstain=1 | |||
|result= | |||
}} | |||
*Sandwich Boards | |||
* | ** Same supplier as awning costs an extra $25. | ||
** Thought to go with supplier that Sarah has already built relationship with | |||
** Colours and design of the sandwich board for the north shop don't align well with south shop | |||
** Should see both designs side by side and vote on it. | |||
** Should decisions on designs be operational or board-driven? | |||
** Putting the sandwich board on the back burner for now | |||
== New Business == | == New Business == | ||
=== AGM To Do List - Jasmine (15 min) === | === AGM To Do List - Jasmine (15 min) === | ||
* | * Reviewed and updated staff and board task list | ||
* Need to figure out whether to use a screen or screen stand-in | |||
=== Draft Budget Review - Chris (30 min) === | |||
* First tab of budget document is based on the second year - Previous year and adjustments | |||
* Estimates in second tab from May-August | |||
* There's an adjustments column, where you can project a % increase for the next financial year, and see what the budgetary impacts would be | |||
* Some assumptions in the beige columns (AV onwards) can be set on (1) or off (0) to see the budgetary implications | |||
* Board should review the budget and provide feedback before next board meeting | |||
=== Year-end Board Survey - Jasmine (5 min) === | |||
* Survey to be sent out this month! | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
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{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first=Mark | ||
|second= | |second=Helen | ||
|yes= | |yes= | ||
|no= | |no= | ||