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* Date: Monday, August 12, 2019 | * Date: Monday, August 12, 2019 | ||
* Location: Education South 113 | * Location: Education South 113 | ||
* Chair: | * Chair: Helen (Annya - timekeeper) | ||
* Minute-taker: Jasmine | * Minute-taker: Jasmine | ||
* Food by: | * Food by: Nancy | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
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'''President's Report Discussion''' | '''President's Report Discussion''' | ||
* | * Projects this past month | ||
** signage | |||
** paving North shop parking lot | |||
=== Internal Affairs Committee Report - Ali === | === Internal Affairs Committee Report - Ali === | ||
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=== Treasurer's Report - Ali === | === Treasurer's Report - Ali === | ||
* [https://drive.google.com/ | * [https://drive.google.com/file/d/0B13aeqM0VpVrMFdaellUYWNNWEVuRkVqWjh1WFBfSDR6blZz/view?resourcekey=0-tFfjN1OKhSAFwCm9tEyweA Treasurer's Report] | ||
====Treasurer's Report Discussion==== | ====Treasurer's Report Discussion==== | ||
* | * Revenue streams were strong, but expenses were also high | ||
* Need to find ways to cut expenses to meet financial goals for September | |||
=== Program Review Committee Report === | === Program Review Committee Report === | ||
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* [https://drive.google.com/drive/u/2/folders/1dyxRWlnVuZavLBvYlk6kH4cH0iaxKCer Bike Edmonton Programming Logic Model 2019] | * [https://drive.google.com/drive/u/2/folders/1dyxRWlnVuZavLBvYlk6kH4cH0iaxKCer Bike Edmonton Programming Logic Model 2019] | ||
====Discussion==== | ====Discussion==== | ||
* | * Sarah has consolidated feedback on logic model. | ||
* Helen has refined principles for what programs should achieve | |||
* Putting together a pilot evaluation for the workshops | |||
* Logic Model Review | |||
** Presented a final version of the logic model | |||
** Open to feedback on organization of the logic model - things have been condensed from a previous version | |||
** Going forward, will be working on principles and evaluation | |||
** Could consider removing individual arrows and let correlation speak for itself. | |||
=== Revenue Committee Report === | === Revenue Committee Report === | ||
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====Discussion==== | ====Discussion==== | ||
* | * Moving forward on the bike-friendly certification program | ||
== Current and Completed Business == | == Current and Completed Business == | ||
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* This calendar will serve as a tool to know what will be happening month-to-month in each year. | * This calendar will serve as a tool to know what will be happening month-to-month in each year. | ||
* When chairing a meeting, this is good to look at to know what to discuss at the meeting. | * When chairing a meeting, this is good to look at to know what to discuss at the meeting. | ||
* Tasks for June - succession planning and board recruitment | |||
** All current members should start thinking about who they might know to recruit | |||
** Action: Can recruit via the Bike Edmonton newsletter and link to apply - to go out in July/August newsletters | |||
** Action: Add link to apply for the board to the new website | |||
** Action: Put call-out in volunteer email to all membership | |||
* Tasks for July - start to work on next year's budget | |||
** Chris to reach out to bookkeeper to determine ability to complete work. | |||
** Jeremy to chat with Treasurer to know where numbers are at | |||
=== Deficit Reduction Plan === | === Deficit Reduction Plan === | ||
* [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan] | * [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan] | ||
* Hasn't been updated recently | |||
* Crowdfunding or social media donation appeals - launched crowdfunding in October | |||
** Chris to continue pushing that out | |||
** Important to push this out in summer months when people are using our services and generally feel positively about Bike Edmonton | |||
* Casino | |||
** Very successful, despite difficulty finding volunteers to be there | |||
** On the register for holding another casino 2 years from now (Hoping to have the casino one quarter of the year earlier) | |||
* Tune-ups | |||
** Fewer requests for tune-ups from community organizations, though commercial requests have not decreased | |||
* Alberta Transportation Grant Received | |||
** Expected to report fully on our programs | |||
* Canada Bikes | |||
** Paths for People applied for a grant, and after a reshuffle, passed the grant to Bike Edmonton. | |||
** We'll try to meet the goals for that grant, through our current programming and services | |||
* EcoTrust | |||
** Leveraged Canada Bikes grant to apply for EcoTrust grant | |||
** A scavenger hunt will be held to support the goal of Explore Edmonton | |||
** Could consider partnering with Edmonton Tourism for the scavenger hunt | |||
* Courses | |||
** Doing very well this year | |||
* Corporate sponsorship | |||
** Working with Edmonton business to provide support to YESS to sponsor bike building in youth | |||
** Contributions for Bike Edmonton's programs that might involve an addition to the program name (i.e., the Spoke - sponsored by ____). Could be good for income for the programs, but less good for optics. If we want money, we might need to go outside of our comfort zone. Sponsorship year-after-year is unlikely for Bike Edmonton, due to the fact that we're not charitable. Should revisit this topic, specifically in the context of the corporate sponsorship (talk with Mark). | |||
=== Master Board Task List - Sarah (15 min) === | === Master Board Task List - Sarah (15 min) === | ||
* [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List] | * [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List] | ||
* Parking lot to be revisited | |||
* Interest in assignment of roles for board meetings - timekeeper, vibewatcher | |||
=== Debrief Bike Month Party at Dirtbag Cafe - Helen/All (10 min) === | === Debrief Bike Month Party at Dirtbag Cafe - Helen/All (10 min) === | ||
* | * Still waiting to hear from Dirtbag Cafe on money raised for Bike Edmonton | ||
* Tune-up station was a huge success - from public and business | |||
* Weather was not in our favour for a patio party - cold and rainy | |||
* In other scenarios, could have done some fundraising | |||
* Could also have Dirtbag parties later in the season | |||
=== North shop financial performance post-renos - Chris === | === North shop financial performance post-renos - Chris === | ||
* [https://docs.google.com/document/d/1rxtC7vLcnI4CBAC8EC6WAs0XKZN0M2QFoAVbu1zM3Ak/edit North shop post-renovation performance comparison] | * [https://docs.google.com/document/d/1rxtC7vLcnI4CBAC8EC6WAs0XKZN0M2QFoAVbu1zM3Ak/edit North shop post-renovation performance comparison] | ||
* Summary | |||
** Renos were done in November; stats show period just after renos for year of renos and year prior | |||
** North shop is doing 30% better this year compared to last | |||
** South shop was down this year compared to last, though bike sales made up a significant chunk of revenues last year | |||
* Discussion | |||
** Original thought of not having bike sale this year was because just as many bikes were going out the door; if bike sales had such a big impact on sales last year, did we make a mistake on not having the sale this year. - Didn't have bikes to sell at the time of year for the bike sale because they were already being sold from the shop, and stock was low. | |||
** Chris to tease out bike sales for this year to make a comparison on bike sales | |||
** Could consider doing a call-out to volunteers; need to get experienced bike builders for the bike-building nights to bolster fleet of bikes to sell | |||
** Most bikes that are built by volunteers also take significant staff time, and experienced bike builders are rare. | |||
** What's our strategic plan to increase bike sales? | |||
** Chris to prepare cost return report on hiring a bike builder, when prepping new budget | |||
** Follow-up with Mike S. on pulling up commercial listings, as options for North shop | |||
== New Business == | == New Business == | ||
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=== Signage at BikeWorks North - Sarah (15 min) === | === Signage at BikeWorks North - Sarah (15 min) === | ||
* [https://drive.google.com/drive/u/2/folders/1EXAS_MZKL-dq8ITyNkW1FpYr3f0Eg5tq North Shop Signage 2019] | * [https://drive.google.com/drive/u/2/folders/1EXAS_MZKL-dq8ITyNkW1FpYr3f0Eg5tq North Shop Signage 2019] | ||
* Presenting mock-ups for BWN signage | |||
* Connected with employee of Pioneer Press (printing company); suggested to get it printed on a single decal | |||
* Could try to match with black background, or have white background to pop a bit more | |||
* Colours are flexible - Sarah can make more adjustments, as needed | |||
* Complement the awning with an A-frame or sandwich board to draw attention to the shop | |||
* Cost of Pioneer Press is a fraction of initial quote | |||
* Three types of visual promo for BWN are front signage (dibond), side awning, and sandwich boards | |||
** Preference would be for side awning and a sandwich board | |||
=== Schedule a time to meet with your committees - ALL BOARD (10 min) === | === Schedule a time to meet with your committees - ALL BOARD (10 min) === | ||
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{{Motion | {{Motion | ||
|motion=To go in camera | |motion=To go in camera | ||
|first= | |first=Jasmine | ||
|second= | |second=Nancy | ||
|yes= | |yes=7 | ||
|no= | |no=0 | ||
|abstain= | |abstain=0 | ||
|result= | |result= | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To go out of camera | |motion=To go out of camera | ||
|first= | |first= Helen | ||
|second= | |second= Mike W. | ||
|yes= | |yes= 7 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the board meeting. | |motion=To adjourn the board meeting. | ||
|first= | |first=Helen | ||
|second= | |second= | ||
|yes= | |yes= |