Board Minutes May 2019: Difference between revisions

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Board Minutes May 2019 (view source)

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'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.'''''


== Bike Edmonton Board Meeting Minutes for May 2019 ==
Board meetings are open to Bike Edmonton members and the public.
* Date: Monday, May 13, 2019
* Location: Education South 113
* Start Time: 6:30pm
Please email [mailto:[email protected] [email protected]] if you cannot attend.  Feel free to submit agenda items with a brief summary of what you would like to discuss. Thank you!
== Attendance ==
* '''Meeting Chair:'''  Jeremy
* '''Minute-taker:'''  Jasmine
* '''Food by:'''  Helen
* '''Board attendance:''' Mike W., Mike S., Sarah, Helen, Mike P., Nancy
* '''Staff attendance:''' Molly, Chris
* '''Regrets:'''  Ali, Mark
* '''Absent:'''
* '''Guests:'''
== Call to Order ==
* Meeting called to order by Jeremy at 6:33pm.
== Logistics for Next Meeting ==
* Date: Monday, June 10, 2019
* Location: Education South 113
* Chair:  Sarah
* Minute-taker:  Jasmine
* Food by:  Mike S.
== Approval of Agenda, Minutes, Reports (5 min) ==
{{Motion
  |motion=To approve this May 13 agenda, the [[Board Minutes April 2019|April 2019]] minutes, and reports as presented below.
  |first=Helen
  |second=Mike W.
  |yes=8
  |no=0
  |abstain=0
  |result=
}}
=== President's Report - Jeremy ===
*[https://docs.google.com/document/d/10llTltEvcVFdeStpKrU8vXbXwIExQq9aRYG2QnifteQ/edit?ts=5cd98b44 President's Report]
'''President's Report Discussion'''
* Potential partnership opportunity with Bike Swap
* Bike Swap Update (Molly)
** Will be receiving details on Bike Edmonton sales from the Bike Swap
** Received 7 fixed up bikes from people whose bikes didn't sell at the swap
** We brought several bikes that sold at the swap
** Consider membership sales at the Bike Swap for future years
=== Internal Affairs Committee Report - Ali ===
* [https://drive.google.com/open?id=12QGObW4LYG4J7IM4iLru9XbFs_1D86FMnwYyXVkdiw8 Internal Affairs Workplan]
====IA Report Discussion====
=== Treasurer's Report - Ali ===
* [https://drive.google.com/open?id=1nwgcATxa7WduRQt0jp8M6k3DL9Pxy_TK0hTgKy7_Mik Treasurer's Report]
====Treasurer's Report Discussion====
* Summary of budgeted vs. actuals (by Chris Chan)
** Adhering close to what we had budgeted, and actuals show we're doing better than expected in some areas.
=== Program Review Committee Report ===
*[https://docs.google.com/document/d/1Oxr7coLfv-EYSV7mMVa6zim5ZJynurRFeybTsHaiviE/edit Program Review Committee Workplan]
* Not much to report, logic model completed by next meeting with a summary of principles.
=== Revenue Committee Report ===
*[https://docs.google.com/document/d/1iCgrtOLttyIT2WqfY9yYh-9JiFtTUaRrz9Cb0LMvO0M/edit?ts=5c3cbfc8 Revenue Committee Workplan]
====Discussion====
* We met to assign tasks. Ali initially offered to take on supervision of grants but is now not able to. We need someone who can do this.
* We agreed to pilot a business certification program based on strong interest from Mike's employer. Next steps are to call for volunteers which I said I would do pending any changes the board wishes to make.
* Discussions with YESS occurred, we are going to try to apply for a grant to fund. Jeremy is lead.
== Current and Completed Business ==
=== Bike Edmonton Yearly Calendar - Nancy (5 min) ===
* [https://docs.google.com/spreadsheets/d/1nzq5YF0qtlHs39iObQZH9x1gcW9iwJolwGgm-2b22xU/edit#gid=0 Bike Edmonton Year-at-a-Glance]
* This calendar will serve as a tool to know what will be happening month-to-month in each year.
* When chairing a meeting, this is good to look at to know what to discuss at the meeting.
=== Deficit Reduction Plan ===
* [https://docs.google.com/spreadsheets/d/12HUXlHrkYMVjw3nY5F6e37rdqiZsPkG3qAlk4F0T5uM/edit#gid=0 Deficit Reduction Plan]
=== Master Board Task List - Sarah (15 min) ===
* [https://docs.google.com/spreadsheets/d/1KlIhkBLRAI-Xn9e8u6u-f57n3SKFJQbN0o4TipT4Zis/edit#gid=719049454 Link to Master List]
=== OHS To Do List - Mike P./Jeremy (10 min) ===
* [https://docs.google.com/document/d/1rLVRRSJdrdb8QaInz27GGhRaOzmNXe6NbkLwq6gxpHw/edit?ts=5cd752bd BikeWorks OHS To Do List]
* Met the team working on OHS
* Going forward, will drop in at shops in the next couple of months, do hazard assessments, determine if there are emergency response plans, determine which volunteers have first aid training
====Discussion====
* Aim to provide first aid training to staff and volunteers
* Recommendation to add safety as a standing agenda item
== New Business ==
{{Motion
  |motion=To appoint Annya Hundal as a board member.
  |first= Jeremy
  |second= Helen
  |yes= 8
  |no= 0
  |abstain= 0
  |result=
}}
=== Rent cheques for North and South Shops - Jeremy/Molly (10 min) ===
* Ensure we're not scrambling for cheques in busy season - pay rent until August 2019
=== EcoCity Grant Details - Molly (10 min) ===
* Overlap between some of the grant's goals with the board's plan to approach businesses on dedicated bike infrastructure and major cycling corridors
* Portion of grant description includes something that isn't funded yet.  Making connections with businesses along bike infrastructure via a bike scavenger hunt.
** Encourage Bike-friendly Business Certification
=== Bike Month Party at Dirtbag Cafe - Helen (10 min) ===
* Details
** Every month, Dirtbag cafe raises money for a local organization
** Since June is bike month, they wanted Bike Edmonton to be the target organization
** They ask organizations for whom they're raising money to host an event at Dirtbag Cafe
** Possibility of providing bicycle-powered drinks (via Jan's bike-powered blender)
** Have a table, membership purchase options, buttons and merchandise
** Open to other activities at the event - raffle, urban bike tours, Music is a Weapon
* Date
** Suggestion of picking a Friday at end of the month - June 21st
=== Non-Profit Board Internship - Jasmine (10 min) ===
* Do we want to apply for another intern?
* Application deadline: May 13
=== Schedule a time to meet with your committees - ALL BOARD (10 min) ===
* This will be a standing agenda item during board meetings to encourage some momentum in committees
=== In Camera: ===
{{Motion
  |motion=To go in camera
  |first=Jeremy
  |second=Jasmine
  |yes=
  |no=
  |abstain=
  |result=
}}
{{Motion
  |motion=To go out of camera
  |first= Helen
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
== Adjournment ==
{{Motion
  |motion=To adjourn the board meeting.
  |first= Jeremy
  |second=
  |yes=
  |no=
  |abstain=
  |result=
}}
[[Category:minutes]]
[[Category:2018-2019 Board minutes]]
Retrieved from "https://apps.bikeedmonton.ca/w/Special:MobileDiff/4677...4822"

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