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| === President's Report - Jeremy === | | === President's Report - Jeremy === |
| * [https://drive.google.com/file/d/0B13aeqM0VpVrZlJQeGJWT1ZBRGVZLWtsMnpFWEdxV0M1UWNB/view?usp=sharing President's Report October 2018] | | * |
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| '''President's Report Discussion''' | | '''President's Report Discussion''' |
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| === H.R. Committee Report - Nancy === | | === H.R. Committee Report - Nancy === |
| * [https://docs.google.com/spreadsheets/d/1I42cRzGSsgIJdxvpRj7wvEnYZkXRkn-3P5KmoP05nxc/edit?ts=5a98bae3#gid=875505195 HR Workplan] | | * |
| * Update
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| ** Some discussion around succession plan of HR Committee (without knowing who's taking on role of VP)
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| ** Outstanding projects
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| ***OH&S Project (being spearheaded by Mike P.)
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| ***Board Evaluation (ongoing; revisions being undertaken). Some more personal reflection questions could be done more closely to the fall strategic planning session.
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| **Hope to develop a planning calendar to show aspects of board development and key timelines all in one place
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| '''HR Report Discussion''' | | '''HR Report Discussion''' |
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| === Treasurer's Report - Ali/Neil/Geoff === | | === Treasurer's Report - Ali/Neil/Geoff === |
| * Updates | | * |
| ** All has been submitted for the company credit card; process could take 5-6 weeks
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| ** Email sent re: outstanding items in CAFT
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| '''Treasurer's Report Discussion''' | | '''Treasurer's Report Discussion''' |
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| === Administrative Committee Report - Jonathan/Ali === | | === Administrative Committee Report - Jonathan/Ali === |
| * [https://docs.google.com/spreadsheets/u/1/d/1ApIHCnNd4wf6G2-5-0587CwmarmsdHEFFrilF9j7bps/edit?usp=gmail#gid=1732529024 Administrative Committee Workplan] | | * |
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| === Strategic Planning Committee Report === | | === Strategic Planning Committee Report === |
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| * Board to direct staff to create and post "Please Donate" in the shop | |
| ** Ali has already created some posters; to be sent to staff
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| * Discussed bike shops and locations. Will do a quick survey during transactions
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| * Membership recruitment; if we're doing tiered memberships, we need to be better at managing that
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| * Mark to follow-up with Chris about the survey
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| == Current and Completed Business == | | == Current and Completed Business == |
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| ** More regularly referring back to strategic plan and mandate. More clearly differentiating between short term and long term goals. | | ** More regularly referring back to strategic plan and mandate. More clearly differentiating between short term and long term goals. |
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| === Annual General Meeting - Jasmine (20 min)=== | | === Annual Report - (20 min)=== |
| * [https://docs.google.com/document/d/1jHGRgkIbnsnqo0CxiM7er0bwsSKo69FptLa2QeCUPvY/edit AGM Set-up Tasks] | | * [https://drive.google.com/open?id=13Jqzk2TMxutDMMvMy7d08LsrOaS03PHe Bike Edmonton Annual Report 2018] |
| * Jasmine to go through document and identify areas where we need help
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| * Send out with October agenda for all board to review (Oct. 24)
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| == New Business == | | == New Business == |
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| === Budget - Ali & Geoff (45 min) ===
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| * [https://drive.google.com/open?id=0B20DB6hvS6q-UmFVaXFaM0N1MEhJNS02SE0ybDJOaThydWdF Proposed 2019 Budget]
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| * Revenue from racks is lower than expense; need to check accounts receivable, which should balance things out. Should reflect budget to show that we don't anticipate losing money on the bike racks.
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| * Membership sales are projected to go up, given rebranding.
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| * Personal donations were significantly less than we expected.
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| * Rentals were minimal last year; can adjust the budget to 0%.
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| * Shop fees revenue projected to increase
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| * Advertising and promotions; reduced this year since rebranding has been done
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| * Publication costs increased for rebranding costs
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| * Employee and volunteer appreciation shouldn't have such a big reduction. Appreciation of volunteers is crucial for running of the organization.
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| * With the assumptions, we would be running a deficit budget (without taking into account the benefits to BWN)
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| * Increase to event fees line from folk fest payment
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| * Don't want to budget for a deficit because our cash position is quite a bit less than last year.
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| * Discussion
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| ** We budgeted quite a bit for art and merchandise and didn't sell that much. Last year's budget numbers had a less clear origin.
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| ** Are these numbers taking into account the BWN renovations? Yes, they are; some of the revenue will go up given the renovations. Increase new parts revenue and ability to stock more bikes.
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| ** Are Babac receipts being split out; separating tools and other parts.
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| ** Payments associated with Casinos need to stay
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| ** Grant we've received; so much needs to buying incentives for the program, some for membership of Canada bikes, some for commuter challenge software.
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| === Schedule a time to meet with your committees - ALL BOARD (10 min) === | | === Schedule a time to meet with your committees - ALL BOARD (10 min) === |
| * This will be a standing agenda item during board meetings to encourage some momentum in committeess | | * This will be a standing agenda item during board meetings to encourage some momentum in committees |
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| === In Camera: === | | === In Camera: === |