Board Minutes April 2011: Difference between revisions
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Minutes were approved in June meeting
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== Action Items from Last Meeting == | == Action Items from Last Meeting == | ||
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* <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA about CANBIKE | * <span style="background: lightgrey;">ACTION:</span> Anna to contact ABA about CANBIKE | ||
** MAR UPDATE: Anna call again. | ** MAR UPDATE: Anna call again. | ||
** APR UPDATE: | ** APR UPDATE: Scheduling underway. | ||
* <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary. | * <span style="background: lightgrey;">ACTION:</span> Anna to write a more detailed webpage about ghost bikes. Get Michael's press release to update if necessary. | ||
** FEB UPDATE: Not done yet. Keith will do it based on Michael K and ghostbike.org site. | ** FEB UPDATE: Not done yet. Keith will do it based on Michael K and ghostbike.org site. | ||
** MAR UPDATE: No change. | ** MAR UPDATE: No change. | ||
** APR UPDATE: | ** APR UPDATE: Chris updated. | ||
* <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg) | * <span style="background: lightgrey;">ACTION:</span> All committees to write up their own Terms Of Reference (1-2 pg) | ||
** MAR UPDATE: Outreach, Inclusion, Adcocacy, Info Mgmt are up. To be done: Education, BikeWorks. Chris to put ones we have on the wiki. | ** MAR UPDATE: Outreach, Inclusion, Adcocacy, Info Mgmt are up. To be done: Education, BikeWorks. Chris to put ones we have on the wiki. | ||
** APR UPDATE: Chris updated wiki. Missing are: '''Outreach, Inclusion, Advocacy, Education & Safety'''. BikeWorks and Volunteer are somewhat incomplete. | ** APR UPDATE: Chris updated wiki. Missing are: '''Outreach, Inclusion, Advocacy, Education & Safety'''. BikeWorks and Volunteer are somewhat incomplete. CHRIS to e-mail everyone to resend if available. | ||
=== New action items === | === New action items === | ||
* <span style="background: lightgrey;">ACTION:</span> ANNA to put EBC priorities into online doc | * <span style="background: lightgrey;">ACTION:</span> ANNA to put EBC priorities into online doc | ||
** APR UPDATE: | ** APR UPDATE: Not done yet. | ||
* <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze | * <span style="background: lightgrey;">ACTION:</span> '''Alex''' to update Bike Building metrics with correct numbers so that we can re-analyze | ||
** APR UPDATE: | ** APR UPDATE: Can't be done. | ||
= EBC Board Meeting Agenda for April 27, 2011 = | = EBC Board Meeting Agenda for April 27, 2011 = | ||
* Time: 6:30pm | * Time: 6:30pm | ||
* Location: | * Location: BikeWorks | ||
* Food by: Chris | * Food by: Chris | ||
== Call to order == | == Call to order == | ||
* In attendance: | 6:47pm | ||
* In attendance: CAREY, BLAKEY, PHILLIPS, HALLGREN, CHAN, ROSENBERGER, VESALA | |||
* Regrets: | * Regrets: | ||
== Approval of agenda == | == Approval of agenda == | ||
* Motion to approve by . Seconded by . | * Motion to approve by BLAKEY. Seconded by CHAN. | ||
== Approval of minutes == | == Approval of minutes == | ||
* Motion to approve March 2011 minutes by . Seconded by . | * Motion to approve March 2011 minutes by BLAKEY. Seconded by CAREY. | ||
=== March board meeting minutes === | === March board meeting minutes === | ||
| Line 42: | Line 42: | ||
== Next Meeting Date == | == Next Meeting Date == | ||
Date: Wednesday, May 25, 2011, 6:30pm | |||
Location: (TBD - BikeWorks, ENTS?) | |||
* Chris will arrange ENTS booking. | |||
== Food For Next Meeting == | == Food For Next Meeting == | ||
* | * Neil? if at ENTS... | ||
== Reports == | == Reports == | ||
=== President === | === President === | ||
* | * Allison from Carbon meeting | ||
* Bike & Bake sale success! | |||
* EBC MEC night: ~30 members, sold 1 membership | |||
* SEF update | |||
=== Executive Director === | === Executive Director === | ||
* April busy event month. Lots of Volunteer org. events. Offsite events have been poorly attended; payment of mechanics isn't working great yet.\ | |||
* STEP funding for Events position. 12 wks, budgeted amount awarded. | |||
* Part-time for other positions possibly, no additional funding yet. | |||
* Business plan requested from Artist in Res. | |||
* Education position should help pay for itself. | |||
* Target date for resolving hiring: mid-May. | |||
* Planning for Bikeology through May | |||
* Shop hours for 118 Ave needs to be considered | |||
=== BikeWorks Coordinator === | === BikeWorks Coordinator === | ||
* BikeWorks is getting very busy | |||
* Over $1000 on Saturdays, almost $10000 for the month | |||
* Lots of new volunteers | |||
** Well attended orientations, online application forms | |||
* Seems like most people are paying hanging fees | |||
** ACTION: Will try using a hanging clipboard from bike stands | |||
* Volunteer pricing questionable | |||
* First bike rental | |||
** ACTION: Will update website | |||
* Met with Linda Huffman | |||
* E-mailed Scott Peters, haven't heard back, will call | |||
* Neil: Can we post hours, rental, etc. information sheet by the telephone | |||
** ACTION: Will post info by phone | |||
=== Treasurer === | === Treasurer === | ||
| Line 67: | Line 93: | ||
== New Business == | == New Business == | ||
=== BikeWorks policy on safety equipment === | |||
* Reminder | |||
=== Bike to the Symphony === | |||
* Ticket sales slow | |||
* Partnerships strong | |||
* Espresso cart in Da Capo parking lot | |||
* Donation of prizes from redbike | |||
* Best dressed cyclist contest? | |||
* Backstage tour | |||
* Poster distribution | |||
=== Rental bike program reporting === | |||
* Derek's happy | |||
* Will wait for some more data from launch | |||
* Financial: Alex to report to Derek | |||
* ALEX to update webpage with bike rental details and photos | |||
=== Alberta Cycle Building Update === | === Alberta Cycle Building Update === | ||
* '''MOTION:''' (via e-mail on April 8, 2011) CHRIS CHAN moves that EBC begin negotiations with the City of Edmonton to acquire space in the Alberta Cycle building in the immediate short term. | * '''MOTION:''' (via e-mail on April 8, 2011) CHRIS CHAN moves that EBC begin negotiations with the City of Edmonton to acquire space in the Alberta Cycle building in the immediate short term. | ||
In favour: BLAKEY, PLUIM, CHAN, GREGORWICH, HALLGREN, SCHMIDT, PHILLIPS, HINDLE | |||
Abstain: CAREY | |||
No reply: CHOBY, ROSENBERGER, McEVOY | |||
* ALEX: no response yet from City. Will call. | |||
* Fair number of people ready to help setup. Not concerned about shift volunteers. | |||
* Not there until June, likely. | |||
* Spoke awarded Stollery. Spoke will invoice the City to be reimbursed. | |||
* 2 days a week, plus the Spoke. | |||
* After confirming space, start ordering equipment/parts. | |||
* QBP distribution? | |||
=== Board retreat === | === Board retreat === | ||
* No date set yet. | |||
* New doodle poll? | |||
--------------- | |||
=== Instructor course fees === | |||
* RE: fees paid to instructors teaching courses primarily at BikeWorks (not offsite events) | |||
* In Feb., BikeWorks & Outreach committee meeting decided on payment to instructors. | |||
* Alex understood: instructor paid 70% of gross revenue from instructor, incl. membership sales. | |||
* BLAKEY moves that instructors are paid 75% of course fees (considering new member payments as if they paid non-member rates). PLUIM seconds. Carried. | |||
=== Governance of The Spoke === | |||
* David has been meeting with Kris. | |||
=== Bike building === | |||
* Will continue through summer | |||
=== Update on charitable status === | |||
* Anna hasn't looked at the work from the U of A legal students yet. They mostly rehashed the research we had already done. Forms, application, etc. not done. Planned work for May. | |||
=== Bike month contract/MOU === | |||
* Draft MOU is written and edits are complete/nearly finalized. Almost ready to be signed. | |||
=== Signing === | |||
* CHAN moves that Anna Vesala is granted authority to enter into contracts on behalf of EBC. Contacts which entail a financial commitment greater than $500 must be approved by another member of the executive committee. Seconded by PHILLIPS. Approved. | |||
=== Hiring committee === | |||
* Derek Pluim, Bernadette Blakey, Keith Hallgren, James Phillips. | |||
* BLAKEY moves that hiring committee be given authority to decide and hire. HALLGREN seconds. Approved. | |||
== In Camera == | == In Camera == | ||
CHAN moves to go in camera. Seconded by HALLGREN. Approved. | |||
=== SEF === | === SEF === | ||
== End of Meeting == | == End of Meeting == | ||
* CHAN moves to adjourn. Seconded by HALLGREN. Adjourned. | |||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2010-2011 Board minutes]] | [[Category:2010-2011 Board minutes]] | ||