Board Minutes January 2018: Difference between revisions
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== EBC Board Meeting Minutes for January 2018 == | == EBC Board Meeting Minutes for January 2018 == | ||
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* First couple shifts can be very stressful, and could contribute to the attrition. How can we make the first few shifts fun and not stressful? Problem is more around retention, not recruitment. | * First couple shifts can be very stressful, and could contribute to the attrition. How can we make the first few shifts fun and not stressful? Problem is more around retention, not recruitment. | ||
* Next steps: Karli will do some preliminary research into volunteer retention factors within Bike Edmonton; talk with staff | * Next steps: Karli will do some preliminary research into volunteer retention factors within Bike Edmonton; talk with staff | ||
* Volunteer retention/training strategies are | * Volunteer retention/training strategies are known; it's more about implementing them. Examples are: 1:1 mentor when you start (with handbook), written documentation for bike mechanics, more regular volunteer socials, complete outline of day-to-day shop running | ||
** Helen has volunteered to help create the day-to-day shop running (rental process, where things are, step-by-step procedures) | ** Helen has volunteered to help create the day-to-day shop running (rental process, where things are, step-by-step procedures) | ||
** Chris to put together to-do list of things to be done (top priorities). | ** Chris to put together to-do list of things to be done (top priorities). Due January 23, 2018 | ||
** Karli's project TBD based on the aforementioned list (start with a survey of Bike Edmonton members who indicated interest in volunteering | ** Karli's project TBD based on the aforementioned list (start with a survey of Bike Edmonton members who indicated interest in volunteering)It would be valuable to also survey the active volunteers, e.g. what's working what could be improved and suggestions for further recruitment and retention. | ||
=== Treasurer's Report - Geoff/Ali === | === Treasurer's Report - Geoff/Ali === | ||
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*Jonathan to provide a short verbal report | *Jonathan to provide a short verbal report | ||
*There is an Administrative committee meeting scheduled for Jan 10th - A written committee report will provided prior to the next board meeting | *There is an Administrative committee meeting scheduled for Jan 10th - A written committee report will provided prior to the next board meeting | ||
'''Administrative Committee Report Discussion''' | |||
* Waiting to hear from Servus account manager to change over signing authority | |||
* Board planning results were shared at the last Bike Edmonton staff meeting; staff were keen to help facilitate the implementation of certain measures and should be looped in as the projects move forward. | |||
=== Strategic Planning Committee Report === | |||
* Appointing members to lead different areas | |||
* BW North location is the priority shorter-term project | |||
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=== New Business: BWN Shop Update (Geoff) === | === New Business: BWN Shop Update (Geoff) === | ||
* Mike | * Mike Sasha to lead strategic planning component of this | ||
* Need to decide what to do prior to August (renew lease or consider moving) | * Need to decide what to do prior to August (renew lease or consider moving) | ||
* Replacement of BWN; one option being considered is close to MacEwan. | * Replacement of BWN; one option being considered is close to MacEwan. | ||
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* Strike a working group to investigate new spaces | * Strike a working group to investigate new spaces | ||
* Would like to see rationale/business case behind any decision | * Would like to see rationale/business case behind any decision | ||
* Mike | * Mike Sasha to put in conditional offers on different spots | ||
{{Motion | {{Motion | ||
|motion= Empower Mike | |motion= Empower Mike Sasha Chris, Geoff, and Ali to enter into non-binding negotiations for a lease for BikeWorks North as soon as possible. No final agreement can be signed without board approval. | ||
|first= Jonathan | |first= Jonathan | ||
|second= Ali | |second= Ali | ||
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** Who is the facilitator? Can we request someone in particular? | ** Who is the facilitator? Can we request someone in particular? | ||
** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov | ** Like the idea of planning this , so we can focus on near term/this year items in our planning session in Nov | ||
** Jeremy will inquire into dates, and time commitments | ** Jeremy will inquire into dates, and time commitments | ||
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{{Motion | {{Motion | ||
|motion=To adjourn the meeting at 8:52. | |motion=To adjourn the meeting at 8:52. | ||
|first= | |first= Jonathan | ||
|second= | |second= Geoff | ||
|yes= | |yes= 6 | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= | ||
}} | }} | ||