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Board Minutes June 2017: Difference between revisions
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'''''These minutes | '''''These minutes were approved at the [[Board Minutes July 2017|July 2017]] board meeting.''''' | ||
== EBC Board Meeting Minutes for June 2017 == | == EBC Board Meeting Minutes for June 2017 == | ||
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=== New Business Item 1: Financial situation in detail (Geoff 30 min)=== | === New Business Item 1: Financial situation in detail (Geoff 30 min)=== | ||
Notes: | |||
https://docs.google.com/document/d/1vpAutRe_Ho40wG4STgnsuwlmVGcSVDJbRPsEFeKWw2M/edit# | |||
Comparison | |||
https://docs.google.com/spreadsheets/d/1658Qvi3gZFW31zsuAabdRRQfOgASdxzeCbDFOIndchE/edit#gid=1154369721 | https://docs.google.com/spreadsheets/d/1658Qvi3gZFW31zsuAabdRRQfOgASdxzeCbDFOIndchE/edit#gid=1154369721 | ||
Michael: should we have a bike building blitz while the shops are closed | Michael: should we have a bike building blitz while the shops are closed | ||
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* Discussion notes: | * Discussion notes: | ||
What changes do we need to make to bank accounts, and staff hours/pay | |||
Goodwill still working on the final agreement, reset transition date to July 1st | |||
Molly's time | |||
Molly reduced hours to 44, reconciling April hours, in June will be 10 hours/week | |||
discussions of YCR2 covering some of the bank time owed to Molly | |||
Bank Account | |||
YCR2 has a dormant account, with no funds in it. The will reactivate the account. For the moment, keep using accounts as before. | |||
They may keep the YCR2 account open, and leave sufficient funds there to cover off Molly's for some period of time. | |||
WHen moving to Goodwill, Janine and others will have to requesition cheques. | |||
As of July 1st, we shouldn't be claiming assets or liabilities on our financial statements. | |||
Goodwill keen on getting training for staff, so they can fix their own bikes or get training to be able to improve | |||
Goodwill: Get guidance from us on how to set up a shop, get some training for their staff | |||
EBC gets access to the impact center - we can schedule our events there (big bike sale, function, etc.) | |||
No financial arrangements between EBC and Goodwill - YCR2 becoming a program of Goodwill. | |||
Jonathon will ask Janine what they are looking for financially on July 1st. | |||
=== New Business Item 5: Internal communication with volunteers around events (Michael | === New Business Item 5: Internal communication with volunteers around events (Michael 5 min)=== | ||
* Discussion notes: | * Discussion notes: | ||
Volunteer appreciation event at BWN | |||
Michael thought the invitation didn't go out to BWS volunteers (through google group), and think this is the second time | |||
Chris reviewed - Molly sent it to BWS mailing list | |||
=== | === Bike Works North - renovations, potential budget issues (Chris 15 min)=== | ||
* Discussion notes: | * Discussion notes: | ||
Received a large donation of fixtures, hardware, etc. from MEC (as they've moved) - almost everything we'd need to do a major renovation of bikeworks north. We are now storing a lot of materials, and we'd like to set them up soon. | |||
Looking at early September to do the work, maybe some of it before then. | |||
Perhaps pay an honorarium so we can have a fixed timeframe for doing the work. | |||
May need to consider a budget envelope around $5000 for the work. | |||
Q: What is our ROI? more bike repair stands space for, better display space | |||
Very different experience BWN vs S - distinct entrance, retail type entrance | |||
Have a more welcoming space/entrance | |||
More enjoyable space to be at | |||
Make tools/parts more accessible | |||
Solve some OH&S issues | |||
Store over 90 bicycles in a 10/34' stretch | |||
better display / merchandising - get better prices, less strinkage | |||
=== In Camera: (Geoff 15 min)=== | === In Camera: (Geoff 15 min)=== | ||
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{{Motion | {{Motion | ||
|motion= | |motion=To go in Camera | ||
|first= | |first= Jonathon | ||
|second= | |second= Jasmine | ||
|yes= | |yes= all | ||
|no= | |no= 0 | ||
|abstain= | |abstain= 0 | ||
|result= | |result= passed | ||
}} | }} | ||
== Adjournment == | == Adjournment == | ||
{{Motion | {{Motion | ||
|motion=To adjourn the meeting at pm. | |motion=To adjourn the meeting at 8:30 pm. | ||
|first= | |first= Jonathon | ||
|second= | |second= Nancy | ||
|yes= | |yes= all | ||
|no=0 | |no=0 | ||
|abstain=0 | |abstain=0 | ||
|result= | |result=passed | ||
}} | }} | ||
[[Category:minutes]] | [[Category:minutes]] | ||
[[Category:2016-2017 Board minutes]] | [[Category:2016-2017 Board minutes]] | ||