Policy Procedure Policy: Difference between revisions
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==Policy | ==Policy (Operational): Policy Creation Procedure== | ||
This [[Policies|policy]] is effective as of November | This [[Policies|policy]] is effective as of November 14, 2009. | ||
==Purpose== | ==Purpose== | ||
This policy is designed to ensure that the EBC’s policies are regularly developed and implemented in a timely manner and in a way that is open to every EBC member. | This policy is designed to ensure that the EBC’s policies are regularly developed and implemented in a timely manner and in a way that is open to every EBC member. | ||
==Philosophy== | ==Philosophy== | ||
By ensuring that EBC policies are regularly developed and implemented in a timely manner, the EBC will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy | By ensuring that EBC policies are regularly developed and implemented in a timely manner, the EBC will be able to quickly adapt to changing circumstances and to promptly react to any unforeseen issues. By placing the onus of proposing policy on an appropriate committee, that committee's expertise is effectively used to develop the content of appropriate policy. By placing the onus of developing and refining policy on the Policy Committee, the Policy Committee's expertise is effectively used to ensure that all Policy is clear, consistent, and fair (as outlined in Policy (Operational): Policy Content). By placing the onus of approving policy on the EBC's Board of Directors, democratic process is strengthened by ensuring that only democratically elected representatives (the Board Members) are able to approve policy. | ||
==Policy== | ==Policy== | ||
#Any EBC member can initiate policy development by proposing a policy to any of the EBC's committees (including the Policy Committee). | #Any EBC member can initiate policy development by proposing a policy to any of the EBC's committees (including the Policy Committee). | ||
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#:c. Implementation and Monitoring | #:c. Implementation and Monitoring | ||
#::(as defined by Policy Creation and Implementation 1.1: Policy Content). | #::(as defined by Policy Creation and Implementation 1.1: Policy Content). | ||
# The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy | #The Policy Committee shall meet no more then 10 days before the next scheduled meeting of the Board or Directors to add to and modify the "Policy Proposal" as it sees fit in order to ensure that document's compliance with Policy (Operational): Policy Content). | ||
#The Policy Committee will submit a "Policy Proposal for Board Approval" to each member of the Board of Directors no fewer than 5 days before the next scheduled Board Meeting. | #The Policy Committee will submit a "Policy Proposal for Board Approval" to each member of the Board of Directors no fewer than 5 days before the next scheduled Board Meeting. | ||
#The "Policy Proposal for Board Approval" will be discussed and voted on at the next scheduled Board Meeting. | #The "Policy Proposal for Board Approval" will be discussed and voted on at the next scheduled Board Meeting. | ||
#Upon the | #Upon the majority approval of the Board of Directors, the "Formal Policy" will become effective on the date referred to by the new policy document. | ||
#Any “Formal Policy” can be amended with majority approval by the Board of Directors at any time. | |||
==Definitions== | ==Definitions== | ||
A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of the EBC. | *A ''policy'' is any statement that, upon approval by the board of directors, must be adhered to by all individuals who are conducting affairs on behalf of the EBC. | ||
The ''Policy Committee'' is a committee chaired by the EBC's Policy Director. | *The ''Policy Committee'' is a committee chaired by the EBC's Policy Director. | ||
A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors. | *A ''Policy Proposal'' is a rough draft of a policy that is submitted to the Policy Committee with the intentions of having that policy approved by the Board of Directors. | ||
A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval. | *A ''Policy Proposal for Board Approval'' is the draft of the Policy Proposal that has been finalized by the Policy Committee and is submitted to the Board of Directors for approval. | ||
*A ''Formal Policy'' is any policy that has been approved by the Board of Directors. | |||
==Scope== | ==Scope== | ||
This policy applies to all members of the EBC. | This policy applies to all members of the EBC. | ||
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==Implementation and Monitoring== | ==Implementation and Monitoring== | ||
The Policy Committee is responsible for ensuring that all policies are presented to the Board of Directors for approval in a timely manner. | The Policy Committee is responsible for ensuring that all policies are presented to the Board of Directors for approval in a timely manner. | ||
The Policy Committee is responsible for maintaining the currency of policy. | The Policy Committee is responsible for maintaining the currency of policy. | ||
The Project Coordinator is responsible for safely storing paper and electronic copies of all policy, as outlined in the Document Storage Policy. | The Project Coordinator is responsible for safely storing paper and electronic copies of all policy, as outlined in the Document Storage Policy. | ||
The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy. | The project coordinator is responsible for creating and distributing/posting any necessary procedural documents relating to new policy. | ||