Board Minutes March 2016: Difference between revisions
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Anna Vesala (talk | contribs) (Created page with "'''''These minutes are not yet approved. They are scheduled for review and approval at the upcoming board meeting.''''' == EBC Board Meeting Minutes for March 16, 2016 == Bo...") |
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Derek | ||
* Minute-taker: | * Minute-taker: Anna | ||
* Food by: | * Food by: Nancy | ||
* Board attendance: | * Board attendance: | ||
* Staff attendance: | * Staff attendance: | ||
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== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve this | * <span style="background: yellow;">Motion:</span> To approve this March agenda, the [http://edmontonbikes.ca/w/Board_Minutes_February_2016 Feb 2016 minutes], and reports as presented below. Moved by . Seconded by . '''Motion Failed/Carried.''' | ||
=== President's Report - Jon === | === President's Report - Jon === | ||
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=== Executive Director's Report - Chris Chan === | === Executive Director's Report - Chris Chan === | ||
*[ED Report | *[https://docs.google.com/document/d/1bhfWWLNa192V1_J0FnTcqKjJ2PALIfw_z_CBH6q8L_o/edit ED Report Jan 2016] - submitted by Chris Feb 17 | ||
* [ED Report Feb 2016] | |||
=== H.R. Committee Report - Nancy === | === H.R. Committee Report - Nancy === | ||
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*[Policy Committee Report (Month) (Year)] | *[Policy Committee Report (Month) (Year)] | ||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report - Derek === | ||
*[Strategic Planning Committee Report (Month) (Year)] | *[Strategic Planning Committee Report (Month) (Year)] | ||
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* '''Everyone''' sign reports that you have reviewed each month. | * '''Everyone''' sign reports that you have reviewed each month. | ||
* '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | * '''Committee Chairpersons''' to post all committee meetings to EBC calendar - public ones go on "EBC Events", other committee meetings go on "EBC Internal" calendar. | ||
* | * Jul 2015: Jon, Nancy, Anna, Geoff, Chris Chan will meet to get an orientation and see if Asana can be used for board tasks/to do list too | ||
* | * Dec 2015: Anna will book 30 min meeting before board meeting for Asana orientation by Exec. | ||
* Sep 2015: Anna to post final financial policy to wiki. | |||
* Oct 2015: Anna will post the board vacancy (Alexey/Rachel/Nathan) to website. | |||
* Feb 2016: '''Geoff''' to get access online to Tangerine (ING) account where casino funds are cashed in the interim in order to view balance | |||
* Feb 2016: '''Geoff''' to check with Neil Carey or Guy regarding BWN rent cheques. | |||
* Feb 2016: '''Anna''' to create 2016 board volunteer hours doc | |||
* Feb 2016: '''Anna''' will post Executive, Policy, and HR TOR to wiki | |||
* Feb 2016: '''All committee chairpersons''' to hold committee mtg and look through retreat action items. Update the board on plan and progress since last planning session. | |||
'''COMPLETED''' | '''COMPLETED''' | ||
* | * Feb 2016: '''Anna''' to book Ed South for rest of 2016 for 2nd Monday. | ||
=== | === Funding for CSJ/STEP BWN Assistant (1 min) Nancy=== | ||
* | * Email vote was circulated Feb 25 and closed Mar 2. | ||
* <span style="background: yellow;">Motion:</span> To | * <span style="background: yellow;">Motion:</span> To amend budget to allocate up to $1,000 to hire a BikeWorks Assistant through a CSJ application. Moved by Anna, seconded by Nancy. '''Motion Carried.''' 9 in favour, Kathy and Adrian abstained. | ||
* <span style="background: lime;">Action Items:</span> ''' | * <span style="background: lime;">Action Items:</span> '''Nancy''' will communicate the budget update with Chris asap. | ||
=== Business Item 2 (__ min)=== | === Business Item 2 (__ min)=== | ||