Board Minutes December 2015: Difference between revisions
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== Attendance == | == Attendance == | ||
* Meeting Chair: | * Meeting Chair: Jonathan | ||
* Minute-taker: Geoff | * Minute-taker: Geoff | ||
* Food by: Nathan | * Food by: Nathan | ||
* Board attendance: Nathan, Dan, Rachel, Jasmine, | * Board attendance: Nathan, Dan, Rachel, Jasmine, Kathy, Jonathan, Geoff, Karl, Anna (650) | ||
* Staff attendance: | * Staff attendance: Chris Chan, Coreen (710) | ||
* Regrets: Nancy, Adrian | * Regrets: Nancy, Adrian | ||
* Absent: | * Absent: | ||
* Guests: Eric, Anna, Conrad | * Guests: Eric, Anna H, Conrad | ||
== Call to Order == | == Call to Order == | ||
* Meeting called to order by | * Meeting called to order by Jonathan at 6:45 pm. | ||
== Approval of Agenda, Minutes, Reports (5 min) == | == Approval of Agenda, Minutes, Reports (5 min) == | ||
* <span style="background: yellow;">Motion:</span> To approve this December agenda, the [http://edmontonbikes.ca/w/Board_Minutes_October_2015 October 2015] and [http://edmontonbikes.ca/w/Board_Minutes_November_2015 November 2015] minutes, and reports as presented below. Moved by Rachel | * <span style="background: yellow;">Motion:</span> To approve this December agenda, the [http://edmontonbikes.ca/w/Board_Minutes_October_2015 October 2015] and [http://edmontonbikes.ca/w/Board_Minutes_November_2015 November 2015] minutes, and reports as presented below. Moved by Rachel, seconded by Derek. '''Motion Carried.''' | ||
=== President's Report - Jon === | === President's Report - Jon === | ||
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=== Policy Committee Report - Dan === | === Policy Committee Report - Dan === | ||
* | * In brief: the Policy Committee met on November 26th to orient new members (Jasmine and Nathan) as well as discuss an outline for a travel and expense policy. A draft policy on covering expenses and travel will be completed at the next meeting in January. | ||
* All TORs except Advocacy are complete in draft and will be presented to the board in January. The committee needs clarification if the Advocacy Committee is active, or activities are ad hoc via the ED. | |||
In brief: the Policy Committee met on November 26th to orient new members (Jasmine and Nathan) as well as discuss an outline for a travel and expense policy. A draft policy on covering expenses and travel will be completed at the next meeting in January. | |||
All TORs except Advocacy are complete in draft and will be presented to the board in January. | |||
=== Strategic Planning Committee Report === | === Strategic Planning Committee Report === | ||
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** SDF: "We are still urging the City to alter the river crossing portion of the Valley Line, and also to explore options such as Bus Rapid Transit. We have gotten the support of five community leagues (Riverdale, Rossdale, Boyle Street, Grovenor, and Belgravia.) It would be with the hope EBC would support either a review of the Valley Line, or an alternative route." | ** SDF: "We are still urging the City to alter the river crossing portion of the Valley Line, and also to explore options such as Bus Rapid Transit. We have gotten the support of five community leagues (Riverdale, Rossdale, Boyle Street, Grovenor, and Belgravia.) It would be with the hope EBC would support either a review of the Valley Line, or an alternative route." | ||
* Discussion: | * Discussion: | ||
** Requesting (H) EBC write a letter to | ** Requesting (H) EBC write a letter to councillors and Brian Mason to find a way to keep the bridge when constructing the LRT | ||
** (S) letter to | ** (S) letter to councillors that the river valley be respected | ||
** Why ask EBC | ** Why ask EBC? Believe that goals of EBC and savethefootbridge align. City did a count (for a week) and found approximate 10,000 used the bridge 35% were cyclists | ||
** They would close the bridge during construction (2-3 years) then a pedestrian path would exist under the bridge | ** They would close the bridge during construction (2-3 years) then a pedestrian path would exist under the bridge | ||
** Key concern: Find a to put in the LRT without disturbing the parks | ** Key concern: Find a way to put in the LRT without disturbing the parks | ||
** Related group lobbying against this - eruptyeg.com | ** Related group lobbying against this - [http://eruptyeg.com eruptyeg.com] | ||
== Guest Speakers: Conrad and Anna | == Guest Speakers: Paths for People (10 min) Conrad and Anna H == | ||
Edmonton | * In 2014 the Edmonton Bicycle Coalition organized photo mosaic campaign with “I BIKE YEG” signs, wrote some letters, Reboot Whyte for collision data walking and biking on whyte. | ||
* Decided to get a bit more organized and official organization under Societies Act 3 weeks ago | |||
* Now organizing as Paths for People - [http://pathsforpeople.info http://pathsforpeople.info] | |||
* Organizing big event for April 15-16 called City For Life. Gil Penolosa confirmed to speak (see [https://youtu.be/jQWWhnjNUtc TedTalk 8-80 Cities], brother is mayor of Bogota, Columbia). Pursuing Christine Nezbit (canada speed skater). Workshop of 40 people. | |||
** 2 months prior to the April event, will release a map with potential bike walk map corridors and ask for feedback | |||
* Paths For People is asking EBC for: | |||
** bootstrap money for this initiative (Paths for People) - $1500 one time only for logo design and initial seed money | |||
** event sponsorship (City for Life) | |||
* In 2014 EBC donated $1400 for the I Bike YEG photo mosaic campaign | |||
* In 1 yr from now, Paths For People would like 1 staff person and sustainable funding model. Looking to be a peer/sister organization to EBC :) | |||
== Logistics for Next Meeting == | == Logistics for Next Meeting == | ||
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* Oct 2015: '''Jon''' will follow up with bookkeeper candidates and offer the contract. | * Oct 2015: '''Jon''' will follow up with bookkeeper candidates and offer the contract. | ||
* Oct 2015: '''Anna''' will follow up with Chris to complete final edits to Annual Report and post publicly. | * Oct 2015: '''Anna''' will follow up with Chris to complete final edits to Annual Report and post publicly. | ||
* Nov 2015: '''Jon, Geoff''' will update Servus bank account signing authorities (remove Neil, add Geoff & Gemma). | * Nov 2015: '''Jon, Geoff''' will update Servus bank account signing authorities (remove Neil, add Geoff & Gemma). | ||
=== Rusty's Rules 101 (10 min) Anna === | === Rusty's Rules 101 (10 min) Anna === | ||
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* Signatures for remaining board and staff needed | * Signatures for remaining board and staff needed | ||
=== Strategic Plan for 2016 (25 min) Jon === | === Strategic Plan for 2016 (25 min) Jon TABLED TO FEB === | ||
* Review of board retreat outcomes | * Review of board retreat outcomes | ||
* Review of committee goals and timelines | * Review of committee goals and timelines | ||
| Line 120: | Line 114: | ||
* Discussion notes: | * Discussion notes: | ||
== New Business == | == New Business == | ||
=== Financials 101 (20 min) Jon === | === Financials 101 (20 min) Jon === | ||
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* During our FY2016 budget development, board discussed Bike Builder position start date and end date for 2016 which impacts the budget allocation for that position. In [http://edmontonbikes.ca/w/Board_Minutes_August_2015#Budget_2015-6_.2830_min.29_Neil Aug], we decided to approve the BB starting '''Feb 2016''' to Oct 2016. In [http://edmontonbikes.ca/w/Board_Minutes_September_2015#Budget_.2810_min.29_Anna Sept], an error in minutes which approved BB '''April''' to Aug. This was translated into the budget. | * During our FY2016 budget development, board discussed Bike Builder position start date and end date for 2016 which impacts the budget allocation for that position. In [http://edmontonbikes.ca/w/Board_Minutes_August_2015#Budget_2015-6_.2830_min.29_Neil Aug], we decided to approve the BB starting '''Feb 2016''' to Oct 2016. In [http://edmontonbikes.ca/w/Board_Minutes_September_2015#Budget_.2810_min.29_Anna Sept], an error in minutes which approved BB '''April''' to Aug. This was translated into the budget. | ||
* See [https://docs.google.com/spreadsheets/d/1dXEDcWDAGtb1tt3iaTUP0bW3d_Tv0cNy9ItoVl6oVhQ/edit#gid=2029837467 FY2016 Budget] | * See [https://docs.google.com/spreadsheets/d/1dXEDcWDAGtb1tt3iaTUP0bW3d_Tv0cNy9ItoVl6oVhQ/edit#gid=2029837467 FY2016 Budget] | ||
* Discussion: | |||
Discussion: Chris suggests not changing the budget, but just shifting the dates from Feb 2016 to end of June 2016. | ** Chris suggests not changing the budget, but just shifting the dates from Feb 2016 to end of June 2016. | ||
=== GST Tax Exemption (5 min) Jon === | === GST Tax Exemption (5 min) Jon === | ||
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* Our application was rejected, as we need to file a number of papers with the original stamp from corporate registry | * Our application was rejected, as we need to file a number of papers with the original stamp from corporate registry | ||
* Jonathon will collect the appropriate papers and resubmit | * Jonathon will collect the appropriate papers and resubmit | ||
=== Paths For People Seed Funds === | |||
* <span style="background: yellow;">Motion:</span> EBC donate $500 to Paths For People. Made by: Kathy. Seconded: Derek. '''Motion Carried.''' 8 for, 0 against | |||
== <i>In Camera</i> Session (15 min)== | == <i>In Camera</i> Session (15 min)== | ||
* <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Anna, seconded by Geoff . '''6 for 0 opposed Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To go <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i>. Moved by Anna, seconded by Geoff . '''6 for 0 opposed Motion Carried.''' | ||
* Please list how long you believe your topic will take to discuss: | * Please list how long you believe your topic will take to discuss: | ||
** Geoff(10 min) | ** Geoff (10 min) | ||
* <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Derek, seconded by Geoff. '''Motion Carried.''' | * <span style="background: yellow;">Motion:</span> To close the <i>[https://en.wikipedia.org/wiki/In_camera in camera]</i> discussion. Moved by Derek, seconded by Geoff. '''Motion Carried.''' | ||