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| * Action Items: '''Name''' will... by (deadline) | | * Action Items: '''Name''' will... by (deadline) |
| <span style="background: yellow;">Motion:</span> To appoint ____ as an EBC Board member. Motioned by . Seconded by . '''Motion Failed/Carried.''' | | <span style="background: yellow;">Motion:</span> To appoint ____ as an EBC Board member. Motioned by . Seconded by . '''Motion Failed/Carried.''' |
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| === Orphan Policies (10 min)===
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| * We have several "draft" policies that have yet to be approved:
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| ** [[Cycling Event Promotion Policy]]
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| ** [[Financial Management Policy]]
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| *Caylie's notes via e-mail:
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| **policy suggests the creation of another standing committee (finance committee) - I agree with keeping it in the policy, but am wondering if we should create this committee now. The abundant amount of work will need to be done regardless, so I'm wondering if it makes sense to create a clear indication now of who will be assisting Meghan throughout the year. (It looks like we have mentioned the finance committee in the Annual Report [page 5: "The Financial Committee on the board has been working throughout the year to write and submit a Charitable Status application to the Canadian Revenue Agency."] - Who does this consist of, and should we update our list of current standing committees to include this?
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| **deposits to be "kept under adequate security" - Given recent circumstances, do we need to define what this means? Should we purchase a small home safe for the treasurer/a member of the finance committee to store cash safely at home until the next convenient time to take it to a bank?
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| **fixed assets: "EBC will conduct an annual inventory of fixed assets and maintain a central list of fixed assets which includes date of purchase, registration numbers, warranty information, original cost, and estimated life." - Where is this list kept? Is it publicly available?
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| **credit card: I like that the policy states that we can get a credit card in a particular staff/director's name. Is this something we should look into more when we are talking about moving to Servus and changing signing authority? Or do we already have one? My main interests in doing it are for purchases related to new BWS space, and turnaround time for out-of-pocket expenses.
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| *Leila's notes via e-mail:
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| **does anything need to be added regarding a possible mortgage?
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| * Discussion notes:
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| **
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| **
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| * <span style="background: yellow;">Motion:</span> . Motioned by . Seconded by . '''Motion Failed/Carried.'''
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| * Action Items: '''Name''' will... by (deadline)
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| === Business Item 2 (__ min)=== | | === Business Item 2 (__ min)=== |